Manager Of Financial Operations Jobs in Madison, WI

Looking for a critical role in helping a mission-driven healthcare quality improvement organization maintain financial strength, regulatory compliance and operational excellence while partnering with leaders across the organization to advance strategic goals?
We are seeking an experienced Accounting Manager to lead our financial operations and reporting functions. In this key leadership role, you will serve as a trusted advisor to executive leadership, providing financial insights that support strategic decision-making and organizational performance. You will oversee accounting and financial reporting activities, lead and develop finance team members, strengthen internal controls and business processes, and collaborate across the organization to advance MetaStar's mission and strategic goals.

JOB SUMMARY

1. Position location: Onsite at Madison, WI office or may work part of time remotely (hybrid)
2. Reports directly to: Chief Operating Officer (COO)
3. Direct reports to this position include:
   • Accounting and Office Assistant
   • Operations Specialist
   • Accountant IIs
4. Other individuals or MetaStar staff with whom the person works on a regular basis:
   • Service Line Management
   • Indirect Management
   • Operational Excellence Team
   • Service Contractors, Partners, and Vendors

5. Essential duties and responsibilities:
   To successfully perform this job, the individual must be able to perform each essential job function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

   • Oversees all financial functions and reporting of MetaStar, a non-profit legal entity, in accordance with Generally Accepted Auditing Standards (GAAS), Generally Accepted Accounting Principles (GAAP) and Office of Management and Budget requirements.

     • Prepares annual budgets and regularly prepares financial projections.

     • Primary contact for annual audits for both public and government audits. Responsible for responding to audit requests and assisting with audit reporting.

     • Responsible for completing the annual Form 990 tax organizer information.

   • Manages and supports finance department by conducting regular check-in meetings with staff, recruiting and hiring open positions, and coordinating professional development activities. 

   • Assists with the financial functions and reporting for Superior Health Quality Alliance, Inc., which is the prime contractor that holds the Medicare contract that MetaStar is a subcontractor and does the accounting for.
     • Primary contact for annual audits for both public and governmental audits. Responsible for responding to audit requests and assisting with audit reporting.
     • Oversee accounts receivable and account payable activity and communicate with member organizations and subcontractors as appropriate.
   • Oversees banking, invoicing, and disbursements, and ensures that disbursements are in compliance with approvals needed under the policies and procedures of the organization.
   • Ensures payroll and benefit information is accurately and timely prepared and distributed as appropriate.
   • Oversee the fixed asset and employee expense reporting programs.
   • Oversees and reviews the monthly financial reporting, and distributes information to service line Vice Presidents and Managers and discusses projections and key observations. Incorporates staff resource planning reporting and projections.
   • Responsible for communicating the financial status of the organization, including regular review of financial statements with the COO, the Finance and Audit Committee, and All Staff, and coordination of financial reporting and audits.
   • Works with Human Resources to coordinate annual compensation review for payroll, supports retirement plan audits, participates in new employee on-boarding, and supports benefit renewals as needed.
   • Coordinates the business insurance renewals (D&O, E&O, Cyber, Liability, etc.).
   • Ensures that key performance indicators and information to track organizational performance are in place and monitored, in accordance with the Strategic Plan objectives.
   • Assists with Category 7 reporting for the Baldrige Criteria application, as needed.
   • Maintains and develops policies, systems, and processes that assure compliance with federal, state and private contracts, contract modifications, laws, rules and regulations.
     • Ensures that all financial systems and processes are documented in standard operating procedures and that internal quality controls are in place and continuously monitored, measured and updated as needed.
     • Oversees financial contractual requirements, including but not limited to Small/ Minority Business Reporting.
   • All other duties as assigned

QUALIFICATIONS, REQUIREMENTS, ETC.
The requirements listed below are representative of the knowledge, skills, and/or abilities required to successfully perform this job at the minimum level. Additional requirements are listed as preferred.

• Education: Bachelor’s degree in finance or accounting, and Certified Public Accountant (CPA) designation
• Experience: Demonstrated success in senior-level accounting and financial management roles, with a minimum of five years of leadership experience, particularly with a financial background in government contracting, nonprofit organizations, healthcare, or similarly regulated environments.
• Leadership Skills:Proven leadership and people management skills, including the ability to build trust, collaborate effectively, make sound decisions, navigate conflict, communicate clearly, and lead continuous improvement and change initiatives within a positive team environment.
• Finance Skills: Financial acumen, extensive knowledge of financial requirements including GAAP, GAAS, Uniform Grant Guidance (UGG), Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR), knowledge of adequate accounting system requirements, standard operating procedures and policy governance. The ability to automate resource planning and tie this information into budget and project work is highly preferred.
• Computer Skills: Proficiency in MS Office applications including Outlook, Teams, Word and PowerPoint. High level of expertise in MS Excel and Deltek Costpoint, or other project general ledger system. Previous experience using AI tools such as MS Copilot, and payroll systems such as Paychex Flex.
• Other Skills: Effective time management skills to prioritize activities, ability to work simultaneously on multiple tasks, strength in strategic thinking, analytical and creative problem solving, ability to develop professional relationships with customers and partners, ability to work independently with minimal supervision, ability to handle sensitive/confidential information, and excellent interpersonal and presentation skills. Staff resource planning experience preferred.

ORGANIZATIONAL CORE COMPETENCIES: 

• Provides Trusted Insight into Healthcare Quality
• Turns Complex Rules into Clear, Practical Action
• Partners to Solve Problems and Improve Care
• Delivers High Quality Work and Makes It Easy to Work with Us
• Fosters an Organizational Culture that is Representative of MetaStar's Values
• Applies MetaStar’s Leadership System

PHYSICAL EFFORT AND WORKING CONDITIONS
The requirements and conditions described below are representative of the general environment the individual is exposed to on a day-to-day basis while performing this job.

• Manual Dexterity: Ability to operate computer and telephone
• Physical Effort: Ability to sit or stand for five-to-eight hours per day (depending on scheduled FTE); occasionally lifting up to 15 pounds.
• Equipment Used: Computer and telephone
• Working Conditions: Traditional office environment; required to work on a computer five-to-eight hours per day (depending on scheduled FTE)

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