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Position Title: Instrument Coordinator.
Department: Music Department.
Classification: Non-Exempt.                             
FTE: 0.75.
Work Schedule: 30 hours per week (hours flexible).
Work Location: On campus with occasional local/Metro area travel required for instrument repair needs.
Salary Range: $22 - $25.
 

Position Overview:
Maintains wind, brass, string, and percussion instrument inventory and maintenance, and also performs tasks associated with the musical equipment in the Music Department.
Essential Job Duties:

• Maintain wind, brass, string, and percussion inventory (70% of time).
  • Perform inventory and minor maintenance on all band and orchestral instruments.
  • Appropriately manage the budgets for both instrument repairs and instrument purchases, with input from the Department Chair.
  • Maintain in-house inventory of relevant supplies.
  • Work with the Finance Office to keep accurate insurance records.
  • Coordinate instrument repairs with appropriate and vetted technicians.
  • Assist St. Olaf students, staff, and faculty with instrument maintenance and repair needs.
  • Coordinate with department chair, studio faculty, and ensemble directors to assess and adjust musical instrument inventory on an annual basis.
  • Assist students and faculty with music instrument accessory needs such as mouthpieces, shoulder rests, and maintenance oils.
  • Maintain inventory of instruments for techniques courses, including rentals when necessary.
  • Collaborate with the appropriate staff member on instrumental ensemble tour needs including: appropriate use and travel of St. Olaf-owned instruments and equipment, provide for global/international instruments per CITES, and preparation of appropriate repair kits for domestic and international travel.
     
• Perform Christiansen Hall of Music building specific job functions (25% of time).
  • Coordinate music locker assignments and repairs.
  • Assist summer programs that have instrumental/locker needs.
  • Communicate to incoming students concerning instrument use policy and locker/instrument needs.
  • Assist with audition and week one needs.
  • Other duties as required.
     
• Manage student workers (5% of time).
  • Hire, train, and supervise student workers.
  • Approve timecards.
     

Supervision Received and Exercised:

• Reports to the Department Chair of Music.                                 
• This position supervises student workers. 
   

Required Qualifications:

• Education: 
  • High school diploma or equivalent; maintain a valid driver's license and meet St. Olaf College driver authorization criteria with a satisfactory driving record.
     
• Experience: 
  • Thorough knowledge of Google Suite, database management, and budget management.  Excellent communication and interpersonal skills.  Attention to detail is essential to success in this position.
     

Preferred Qualifications:

• Education: 
  • Thorough knowledge of Google Suite, database management, and budget management.  Excellent communication and interpersonal skills.  Attention to detail is essential to success in this position.
     
• Experience: 
  • 2+ years of instrument repair experience; experience working in a large, multifaceted academic environment.
     

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College.  Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
   

Disclaimer:

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Join Our Community - Work at St. Olaf!

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul. 

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

For Staff Application Assistance:

hrstaff@stolaf.edu

507-786-3068

For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356

Nondiscrimination Policy

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance.  St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment. 

Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education's Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu, (507) 786-3465.