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Manager Admin Jobs in Maine (NOW HIRING)

Skillcloud HCM

Portfolio Administrator

Portland, ME · On-site

$60K - $70K/yr

HeadInvest Portfolio Administrator Portland, ME HeadInvest is seeking a Portfolio Administrator ... Manage client account administration, including transfers, cash needs, gifting, tax documents ...

Skillcloud HCM

Portfolio Administrator

Portland, ME · On-site

$60K - $70K/yr

HeadInvest Portfolio Administrator Portland, ME HeadInvest is seeking a Portfolio Administrator ... Manage client account administration, including transfers, cash needs, gifting, tax documents ...

Georgia

District Admin Assistant

Augusta, ME · On-site

Job Title: District Admin Assistant Agency: Georgia Vocational Rehabilitation Agency Job ... Theposition may involve managing ahigh-volumeworkload and demandsa high levelof accuracy while ...

Federal Express Corporation

Operations Admin II

Saco, ME

$17.84 - $24.89/hr

Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail ...

New

AM WELL ASSISTANCE SOLUTIONS LLC

Admin Assistant

Milford, ME · On-site

$18.25 - $24.50/hr

This position handles the foundational day-to-day office tasks--managing phone lines, coordinating schedules, and tracking data--while working closely with management to support our client and ...

SIRIS

Construction Administrator

Augusta, ME · On-site

$80 - $100/hr

The Construction Administrator will report to the Program Manager as well as collaborate and assist ... VA client staff to provide data, and generate reports, as a representative for the client on major ...

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Showing results 21-40

All JobsAdmin JobsManager Admin JobsManager Admin Jobs in Maine

Manager Admin information

See Maine salary details

$29.5K

$77.9K

$133.1K

How much do manager admin jobs pay per year?

As of Sep 5, 2026, the average yearly pay for manager admin in Maine is $77,879.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,200.00 and $94,900.00 per year, depending on experience, location, and employer.

What are the responsibilities of a manager admin?

A Manager Admin, or Administration Manager, is responsible for overseeing the administrative functions of an organization. Their duties typically include managing office operations, supervising administrative staff, coordinating schedules, ensuring compliance with company policies, and supporting other departments with administrative tasks. They play a key role in maintaining efficient office workflows and may also assist with budgeting, procurement, and HR functions. Effective communication, organizational, and leadership skills are essential for success in this role.

What skills and qualifications are needed to thrive as a manager admin?

To thrive as a Manager Admin, you need strong organizational, leadership, and problem-solving skills, typically supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software, HR systems, and project management tools is often required. Excellent interpersonal skills, adaptability, and effective communication set standout candidates apart in this role. These skills ensure smooth administrative operations, efficient resource management, and a positive work environment for the entire organization.

What are common challenges faced by a manager admin when coordinating between different departments?

A Manager Admin often encounters challenges related to balancing the varied needs and priorities of different departments. This can include managing conflicting schedules, ensuring clear communication across teams, and handling resource allocation efficiently. Success in this role requires strong organizational skills, diplomacy, and the ability to adapt quickly to shifting priorities in a dynamic work environment. Building strong interdepartmental relationships and maintaining open channels of communication are key strategies for overcoming these challenges.

What is the difference between Manager Admin vs Office Manager?

AspectManager AdminOffice Manager
Required CredentialsTypically requires administrative or business management certificationsOften requires administrative experience, sometimes certifications in office management
Work EnvironmentCorporate offices, administrative departmentsOffice settings across various industries
Employer & Industry UsageUsed in corporate, government, and large organizationsCommon in small to medium businesses, nonprofits, and corporate offices

The main difference is that a Manager Admin often has broader responsibilities including strategic planning and team oversight, while an Office Manager focuses on daily office operations and administrative tasks. Both roles require strong organizational skills, but the Manager Admin typically has a higher level of decision-making authority and strategic involvement.

What are the most commonly searched types of Admin jobs in Maine?

The most popular types of Admin jobs in Maine are:

Manager Admin jobs near you
Infographic showing various Manager Admin job openings in Maine as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, 3% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $77,879 per year, or $37.4 per hour.

Portfolio Administrator

Skillcloud HCM

Portland, ME • On-site

$60K - $70K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 24 days ago

Job description

HeadInvest
Portfolio Administrator
Portland, ME
HeadInvest is seeking a Portfolio Administrator, to join their team in downtown Portland, Maine! This is a full-time, in-office position that plays an essential role in providing direct client services and works closely with portfolio managers and the client services team. The ideal candidate is a client-driven professional with industry experience that values a team approach and collaborative style and will ensure that HeadInvest' s clients receive prompt, courteous and professional service.
Requirements of the Licensed Portfolio Administrator:
  • Bachelor's degree, or other formal education, or minimum of 10 years of experience in lieu, in a financial service-related field.

  • A minimum of five years of proven successful client service experience in a financial service-related field.

  • Working knowledge of MS Office suite products, Black Diamond, WealthBox, Adobe and other applicable software required. Experience with Schwab or Fidelity software helpful.

  • Self-directed/intrinsic motivation; ability to work well independently with minimal to moderate supervision.

  • Demonstrated accuracy and strong attention to detail.

Benefits of the Job:
  • Generous PTO

  • Retirement plan with match

  • Medical, Dental, Vision

  • HSA

  • Beautiful downtown Portland, ME location with paid garage parking

  • Salary range $60,000 - $70,000

Responsibilities of the Licensed Portfolio Administrator:
  • Partner with Portfolio/Relationship Managers to serve assigned clients and provide support to other HeadInvest clients as needed.

  • Manage client account administration, including transfers, cash needs, gifting, tax documents, statements, and required distributions.

  • Open and close client accounts by completing paperwork, gathering documentation, and coordinating with custodians.

  • Collaborate with the Client Services Team to improve processes and ensure accurate client onboarding and account management.

  • Support compliance activities as assigned.

HeadInvest is a registered fiduciary investment advisory firm with more than 30 years of experience helping individuals, families, and institutions build, manage, and preserve their financial resources.
Skillcloud HCM Solutions has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE
HeadInvest is an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.
Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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