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Main Office Assistant Jobs in Alabama (NOW HIRING)

Chesterfield

Senior Office Assistant

Bessemer, AL · On-site

$16K - $28K/yr

Provides clerical support services in the school's main office or guidance office. Performs routine ... Assists in the clinic in the absence of the clinic assistant. * Performs other duties as assigned.

Schneider National Inc

Administrative Assistant

Brookwood, AL · On-site

$16 - $21.50/hr

You will assist dispatch team by answering phones and communicating with internal and external ... Filing and communication with main office for internal paperwork requirements * Data entry for ...

New

Dermatology Solutions Group

Medical Assistant

Huntsville, AL · On-site

$17.50 - $22.50/hr

Ability to travel to main office and satellite locations, where applicable. Requirements: SKILLS ... Ability to assist in a variety of common office procedures. * Ability to take vital signs, if ...

Dermatology Solutions Group

Medical Assistant

Huntsville, AL · On-site

$17.50 - $22.50/hr

Medical Assistant Department/Group: Clinical Position Type: Hourly non-exempt Dermatology Solutions ... Ability to travel to main office and satellite locations, where applicable. Requirements SKILLS AND ...

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Main Office Assistant information

What is a main office assistant?

Main Office Assistants are administrative professionals who support the daily operations of an organization's main office. Their responsibilities typically include answering phones, greeting visitors, managing schedules, handling correspondence, and maintaining files. They play a key role in ensuring the smooth functioning of the office by assisting staff and management with various clerical and organizational tasks. Main Office Assistants often serve as the first point of contact for clients and visitors, making communication and interpersonal skills essential.

What are the key skills and qualifications needed to thrive as a main office assistant, and why are they important?

To thrive as a Main Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, basic database systems, and office equipment is typically required. Outstanding communication, time management, and customer service skills help you excel in a dynamic and supportive environment. These abilities ensure efficient office operations, positive interactions with staff and visitors, and smooth handling of daily administrative tasks.

What are some typical challenges a main office assistant may face in a busy office environment?

Main Office Assistants often juggle multiple responsibilities, such as managing phone calls, scheduling appointments, handling correspondence, and supporting various departments. One common challenge is prioritizing tasks efficiently, especially during peak hours or when urgent requests arise simultaneously. Adapting to rapidly changing situations and maintaining strong organizational skills are essential. Additionally, Main Office Assistants routinely collaborate with colleagues from different teams, requiring clear communication and a positive, solution-oriented attitude.

What is the difference between Main Office Assistant vs Receptionist?

AspectMain Office AssistantReceptionist
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma typically sufficient
Work EnvironmentOffice setting, supporting multiple departmentsFront desk, greeting visitors, answering calls
Employer & Industry UsageCommon in corporate, educational, and healthcare officesPrimarily in customer service, hospitality, and corporate offices
Search & Comparison IntentLooking for administrative support roles in officesSeeking front desk or customer service positions

The Main Office Assistant typically handles broader administrative tasks across departments, while the Receptionist focuses on front desk duties like greeting visitors and managing calls. Both roles require strong communication skills and office experience, but the Main Office Assistant often has more responsibilities supporting overall office operations.

How much is a main office assistant's salary?

The average salary for a main office assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Many office assistants also receive benefits such as paid time off and health insurance.

What are the most commonly searched types of Main Office jobs in Alabama?

The most popular types of Main Office jobs in Alabama are:

What are popular job titles related to Main Office Assistant jobs in Alabama?

For Main Office Assistant jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Main Office Assistant jobs in Alabama look for?

The top searched job categories for Main Office Assistant jobs in Alabama are:

What cities in Alabama are hiring for Main Office Assistant jobs?

Cities in Alabama with the most Main Office Assistant job openings:

Main Office Assistant jobs near you
Infographic showing various Main Office Assistant job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution.

Senior Office Assistant

Chesterfield

Bessemer, AL • On-site

$16K - $28K/yr

Full-time

Posted 7 days ago

Job description

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply - we would like for you to consider joining us.General Description:Provides clerical support services in the school's main office or guidance office. Performs routine clerical duties within established procedures and standard practices. Tasks performed are outlined in oral and written instructions; employee has some control over work assignments. Each position will have a specific set of work assignments particular to meeting the needs of the students or department being served.Job Description:
Essential Job Functions:
  • Provides clerical assistance to include reprographics, filing, maintaining records and ordering supplies and materials.
  • Assembles and disseminates information.
  • Performs light typing of correspondence or other material from rough draft.
  • Screens visitors, telephone calls, and incoming mail.
  • Responds to routine inquiries from parents, citizens and others regarding school programs and schedules.
  • Acts as an information resource to students and faculty regarding a variety of matters related to routine school operations and policies.
  • Provides and obtains information requested from within and outside the organization.
  • Assists with data entry, data management and record keeping.
  • Assists in the clinic in the absence of the clinic assistant.
  • Performs other duties as assigned.

Budgetary Responsibility:

N/A

Report Preparation:

May be required to prepare reports for use by the building principal related to operations and programs.

Equipment Operation:

Proficient in computer use and general office equipment.


Contacts:

General public and school staff - daily, to obtain or provide information.

Decision Making:

Supervisor is consulted in unusual or complex situations.

Physical Demands:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms, handle paper files, records, computer and equipment controls and talk and hear. The employee is occasionally required to stand, walk, stoop or kneel. Specific vision abilities required by this job include close and distance vision and the ability to adjust focus.

Work Environment:

No risk to physical health or safety; work is performed in an office environment; noise level is quiet to moderate.

Qualifications:

Some knowledge of office practices and procedures, of manual or automated filing systems and business English and Mathematics. Some skill in typing, operating personal computers, word processing equipment or other automated office systems. Demonstrated ability to communicate effectively and to work effectively with all levels of personnel, students and public. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Additional Job Requirements:

Applicants considered for employment must successfully complete the following background investigations/tests:

  • Federal Bureau of Investigation (FBI) Criminal History Investigation

  • State Police Criminal History Investigation

  • Child Protective Services (CPS) Investigation

  • Tuberculosis Screening/Test

Compensation

$16,937.14 - $28,564.21

Hours Per Day

6

Days Per Year

183

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.

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