Mailroom Scanning Jobs in Rhode Island (NOW HIRING)

The Mailroom Clerk is responsible for supporting Claims Operations through the receipt, sorting, preparation, tracking, and distribution of incoming mail and documentation. The majority of incoming mail consists of healthcare claims, provider correspondence, medical records, and supporting documentation that must be accurately prepared for imaging and processing within the Medicaid Management Information System (MMIS).

This position plays a critical role in ensuring timely handling of provider submissions and requires a highly reliable, detail-oriented individual who can work independently in a fast-paced environment while maintaining accuracy and established procedures.

• Receive, sort, and distribute incoming mail, claims, and provider documentation to the appropriate departments.
• Prepare, batch, scan, and index healthcare claims and documents for electronic imaging and processing.
• Log, track, and reconcile incoming checks, financial documents, and mail volumes while maintaining accurate records.
• Research and route misdirected or incomplete mail, coordinating with internal departments to ensure timely document delivery.
• Maintain confidentiality of Protected Health Information (PHI) and provide operational support for special projects as needed.

• High School Diploma or equivalent required.
• 1–3 years of experience in mailroom operations, healthcare administration, records management, claims support, or a related field preferred.
• Experience with healthcare claims, insurance documentation, provider correspondence, or medical terminology preferred.
• Strong attention to detail, organizational skills, time management, and the ability to work independently.
• Proficiency in Microsoft Office Suite with strong communication skills and the ability to maintain confidentiality.

• Full-time, on-site position located in Warwick, Rhode Island.
• Handle high volumes of medical claims and provider documentation daily.
• Perform physical tasks including standing, sorting, filing, and lifting mail trays and boxes.
• Work independently to ensure business-critical documents are received, tracked, and processed accurately.
• Support a critical function within the Rhode Island Medicaid Claims Operations team.

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“The deadline to submit applications for this posting is 08/30/2026”