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Mailing Assistant Jobs in Wheaton, IL (NOW HIRING)

United Business Mail Inc

ASSISTANT SUPERVISOR

Itasca, IL · On-site

Ensure that the mailing is prepared in a timely fashion and properly staged for Commingle Execution ... Collaborates with other Assistant Supervisor on the shift to meet production objectives. * Work in ...

Frontline Source Group

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Administrative Assistant Our client located in the Chicago, Illinois area is seeking an ... Maintain donor, alumni, scholar, and mailing records in DonorPerfect. Review database records for ...

Scout Partners

Project Assistant

Chicago, IL

Project Assistant A well-established Chicago law firm is seeking a polished, dependable, and ... mailing, and other administrative projects. * Coordinate catering for client meetings, attorney ...

Associa

Assistant Community Association Manager

Schaumburg, IL · On-site

$18.75 - $22.75/hr

Generate Letters, Notices and supporting documents, copy/stuff/postage mailing to all unit owners ... Book meeting rooms for community managers when requested. * Assist clients with clubhouse rentals ...

Lifespace Communities

Lifestyle Assistant

Geneva, IL · On-site

$16 - $21.98/hr

Join our outstanding Lifestyle team as our new Lifestyle Assistant today! A few details about the ... mailing, electronic messaging, etc. And here's what you need to apply: * High school diploma or ...

Lifespace Communities

Lifestyle Assistant

Geneva, IL · On-site

$16 - $21.98/hr

Join our outstanding Lifestyle team as our new Lifestyle Assistant today! A few details about the ... mailing, electronic messaging, etc. And here's what you need to apply: * High school diploma or ...

CGI Inc.

Support Associate Level IV

Chicago, IL · On-site

$17.50 - $22.75/hr

Anticipated tasks include, but are not limited to, the following: • Receive undeliverable Passports, requesting issued applications from QC, and researching mailing problems, assist in researching ...

Lifespace Communities

Lifestyle Assistant

Downers Grove, IL · On-site

$16 - $21.98/hr

Establish one-on-one relationships with residents. * Assist the director in planning, coordinating ... mailing, electronic messaging, etc. And here's what you need to apply: * High school diploma or ...

Concept Schools

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Horizon Science Academy Saint Paul Administrative Assistant - Reports to: School Principal ... Produce mailing lists, labels, and general communications for internal or external use. II. ...

RR Donnelley

Bindery Assistant

Buffalo Grove, IL

$16.75 - $21.25/hr

... 11:30pm ) * Assist Bindery Operators by setting up and maintaining major or complex binding ... mailing devices, power folders and power collators, power cutters, speed binder, in-line cover ...

Kimley-Horn

Administrative Assistant

Naperville, IL · On-site

$52K - $62K/yr

Administrative Assistant Kimley-Horn is seeking an Administrative Assistant for our dynamic ... Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What cities near Wheaton, IL are hiring for Mailing Assistant jobs?

Cities near Wheaton, IL with the most Mailing Assistant job openings:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Wheaton, IL as of August 2026, with employment types broken down into 2% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Data Entry & Mailing Assistant (part-time)

North Park University

Chicago, IL • On-site

$20/hr

Part-time

Re-posted 7 hours ago

Job description

About North Park

Founded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world.

North Park University is located in the Albany Park neighborhood of Chicago, one of the most ethnically diverse zip codes in the United States. It is nine miles from downtown Chicago. The North Park campus has often been referred to as an oasis in the heart of the city - a place where students from urban, rural, and suburban backgrounds alike can call home. And all of this within the major metropolitan backdrop of Chicago: one of the world's largest and most diversified economies, renowned for its museums and music, and voted best large city in the U.S. for four years in a row by Conde Nast Traveler.

Mission

The mission of North Park University is to prepare students for lives of significance and service through education in the liberal arts, professional studies, and theology.

Vision

Building on our core institutional identity-Christian, city-centered, intercultural-our vision is to create a university of uncommon character and enduring excellence, where faith, learning, and service meet.

Position Summary

Responsible for managing the admission office mail generated and sent from the campus.

Duties and Responsibilities

  • Develop and maintain current master example sets of all system generated mail projects.
  • Print and process mailings for the offices of undergraduate, graduate and seminary enrollment.
  • Establish project priorities in consultation with supervisor.
  • Organize and maintain mail and storage facilities in an orderly fashion.
  • Distribute materials as ordered by churches, high school guidance counselors, and other organizations or offices.
  • Maintain records of inventory of publications, materials, and other items in the admission storage room, submitting monthly inventory reports to the Director of Enrollment Operations
  • Maintain daily records of all mail processed for the university's Enrollment Management and Marketing division.
  • Process returned mail.
  • Perform other duties as assigned by the supervisor.

Salary: $20/hr (20-25 hours per week)

Requirements

  • Possess a clear understanding and personal commitment to North Park University's mission of Christian higher education.
  • Have good attention to detail and excellent organizational and planning skills.
  • Be customer friendly and hospitable.
  • Proficiency with Microsoft Suite: Word, Excel, Outlook, PowerPoint, etc.
  • Excellent interpersonal, oral, and written skills.
  • Ability to create and maintain procedures with consistency and accuracy.
  • Must be able to work non-traditional hours, including evenings and weekends.
  • Adaptable and flexible, able to prioritize and respond effectively to multiple demands.
  • Possess an aptitude for working with general office equipment: phone (voicemail), computers (e-mail, Internet) and copiers.

Desired

  • Valid IL driver's license and clean driving record.
  • One to three years of work experience.
  • Bachelor's degree desirable.
  • Ability to work independently and with others, and to be proactive.
  • Have experience with Enterprise Systems.
  • Comfortable with using new technology.

Apply