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Mailing Assistant Jobs in Virginia (NOW HIRING)

Purpose: Assist with the day-to-day operations within a Digital Imaging Center, with a focus on digital imaging and related duties. Scope: The position is an operational role with operational ...

Administrative Assistant

Henrico, VA

$16.75 - $22.50/hr

Support collection efforts by mailing, calling, or emailing customers with past-due balances or discrepancies. * Assist with producing, reviewing, and mailing monthly statements. * Communicate with ...

Assistant, Accounting

Arlington, VA · On-site

$22.50 - $29.25/hr

Pull orders from stock, prepare for mailing and ship items out to customer. Assist database managers with various data projects. This includes extracting data, reviewing and marking records for ...

Admin Support

Arlington, VA

$40K - $53K/yr

... as a support assistant or receptionist, or equivalent position Experience handling phone calls ... maintain records of receipt, mailing dates, and other required information Ability to ensure ...

Admin Support

Arlington, VA · On-site

$40K - $53K/yr

... support assistant or receptionist, or equivalent position  Experience handling phone calls ... mailing dates, and other required information  Ability to ensure appropriate mailing and/or ...

Admin Support

Arlington, VA

$40K - $53K/yr

... as a support assistant or receptionist, or equivalent position Experience handling phone calls ... mailing and/or shipping of packages, letters, etc. Experience managing calendars, scheduling ...

Admin Support

Arlington, VA · On-site

$40K - $53K/yr

... support assistant or receptionist, or equivalent position • Experience handling phone calls ... mailing dates, and other required information • Ability to ensure appropriate mailing and/or ...

Admin Support

Arlington, VA · On-site

$40K - $53K/yr

... support assistant or receptionist, or equivalent position • Experience handling phone calls ... mailing dates, and other required information • Ability to ensure appropriate mailing and/or ...

Student Support Assistant

Annandale, VA

$15.25 - $19.25/hr

Assists staff involved in special projects, i.e., fund raising, inventories, bulk mailing, field trips, off-campus training and the like. What the Student Support Assistant brings to the team:

Admin Support

Arlington, VA · On-site

$40K - $53K/yr

... support assistant or receptionist, or equivalent position  Experience handling phone calls ... mailing dates, and other required information  Ability to ensure appropriate mailing and/or ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a Mailing Assistant, and why are they important?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What disqualifies you from being a mail carrier?

Mail carriers must have a valid driver's license, a clean driving record, and pass background checks. Disqualifications include criminal convictions, poor driving history, or health issues that prevent lifting or prolonged walking. Additionally, a lack of reliable transportation or failure to meet age requirements can disqualify candidates.

What are Mailing Assistants?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What qualifications do you need to be a mail handler?

Mail handlers typically need a high school diploma or equivalent and must pass a postal service exam. Physical stamina, attention to detail, and the ability to operate sorting equipment are also important qualifications for this role.

Will the USPS hire a 55 year old?

The USPS hires individuals of various ages, including those who are 55 years old, as long as they meet the job requirements such as passing a background check and physical assessment. Age is not a disqualifying factor for employment as a Mailing Assistant or similar roles within the USPS.

What does a mail assistant do?

A mail assistant helps sort, package, and distribute mail within an organization or to external recipients. They may operate mail processing equipment, maintain mailing records, and ensure timely delivery, often working in postal or corporate mailrooms. Attention to detail and organizational skills are important for this role.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges Mailing Assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.
What are the most commonly searched types of Mailing jobs in Virginia? The most popular types of Mailing jobs in Virginia are:
What cities in Virginia are hiring for Mailing Assistant jobs? Cities in Virginia with the most Mailing Assistant job openings:
Infographic showing various Mailing Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Print & Mailing Services Student Worker

Print & Mailing Services Student Worker

Liberty

Lynchburg, VA

$12.77/hr

Part-time

Posted 14 days ago


Job description

Seeking a Liberty University student to join the Print & Mailing Services team. This student would work as a part of our production staff in all aspects of managing incoming and outgoing orders, finishing, shipping, delivery, and customer service. They should be able to work with a team by taking on any role in the daily workflow of Print & Mailing Services. Candidates will work on a variety of projects in a fast-paced environment with tight deadlines.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Stuff mailings, glue, pieces, assemble pieces by hand
  • Assist in production by catching off the production machines
  • Ability to operate light hand tools
  • Perform finishing operations such as weeding, cutting, laminating, grommets and mounting of printed pieces to various substrates.
  • Keeping work area clean and organized.
  • Ability to logically solve problems
  • Ability to accurately measure and place graphics prior to installation on various substrates
  • Team oriented, flexible, and focused on providing a high level of customer service.
  • Other responsibilities as required on an as needed basis.

Additional information may be found here

QUALIFICATIONS AND CREDENTIALS

Education and Experience
  • Must be a current Liberty University student
  • Must be able to work 12-18 hours per week
  • Available to work during the weekdays between the hours of 8am and 4:30pm M-F.
  • Must possess well-developed communications and critical thinking skills.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension
  • Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
  • Ability to understand, speak, and write English to convey messages and correspond in an articulate and professional manner.
  • Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
  • Strong organizational skills.
  • Excellent computer skills.
Problem Solving
  • Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature.
Physical and Sensory Abilities
  • Required to travel to off-site campus location.
  • Regularly required to hear and speak to effectively communicate orally.
  • Required to sit and stand for long periods of time, walk to move about the building.
  • Handle materials, reach overhead, kneel or stoop to conduct business.
  • Regularly lift 50 or more pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled production setting. It is well lighted, and the noise level is moderate.

Driving Requirements

If the employee is required to travel in performing the duties and responsibilities of the position, the use of one's personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver's license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee's position.

Time Type

Part time

Location

Onsite

Pay Rate

Starting at $12.77


Student employees are paid at least the current Virginia minimum wage per hour. Pay may vary by position and department based on job responsibilities, required skills, available funding, and market conditions.

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the "religion" component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.