Mail Room Manager Jobs in Arizona (NOW HIRING)

Purpose and Scope

To support the Diocese of Phoenix in its mission to Encounter the Living Christ, this position supervises the building operation and maintenance of the Diocesan Pastoral Center [DPC] and ensures that the functionality of the building is maximized while expenses remain within budget. This position is responsible for in-house maintenance and outsource building-related vendors in a manner that improves productivity and maintains comfort and safety for center employees and visitors. In addition, this position includes responsibility for managing maintenance of several other diocesan-owned properties.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provides leadership for care, and daily operations of the Diocesan Pastoral Center and multiple diocesan properties including maintenance, repairs, housekeeping, waste management, and building system functionality (HVAC, electrical, plumbing, and alarm systems).
• Oversees various DPC functions: switchboard/reception, conference room scheduling, kitchen, mail/print center, cleaning, and maintenance, parking garage for staff, the Basilica, and other diocesan organizations.
• Budgets responsibility for all relevant facilities and functions.
• Leads and mentors department staff, fostering a culture of service, collaboration, and excellence aligned with the mission of the Church.
• Serves as a trusted partner to diocesan leadership to align facilities operations with pastoral priorities and organizational needs under the direction of the Moderator of the Curia and Vice-Moderator of the Curia/Chancellor.
• Maintains vendor partnerships and contract negotiations with integrity and transparency, ensuring high-quality services that reflect diocesan values Contracts including, but not limited to, cleaning services, landscaping, mechanical systems, telephone, copiers, mail room equipment, and vending.
• Prepares and manages all phases of Requests for Proposals (RFP), solicits bids, negotiates, and recommends for approval facility related contracts within approved authority levels.
• Safeguards diocesan assets through comprehensive maintenance programs, system oversight, and long-term facilities planning.
• Promotes safe, secure, and welcoming environments at the DPC by implementing and maintaining the DPC emergency preparedness and disaster recovery plan, safety programs, and staff training in collaboration with the Director for Diocesan Safety and Security.
• Supervises and oversees operations of foodservice and vending services.
• Maintains specifications and maintenance manuals on all mechanical systems.
• Establishes and maintains program for cleaning the public areas, workspaces, window washing, landscaping, parking garage, emergency cleanup, and periodic carpet cleaning.
• Establishes, supervises, and reviews the program for care and maintenance of all building equipment.
• Conducts periodic full-building inspections to maximize the center appearance and to ensure standards and specifications are being met.
• Conducts periodic full building inspections of off-site diocesan properties.
• Oversees and monitors all moves, changes and improvement construction within the center and updating drawings to reflect changes. Maintains records of assignments of office/workstations.
• Maintains inventories and manages and orders materials, furnishings, and supplies for the building to ensure proper upkeep.
• Works with Moderator of the Curia and Vice-Moderator of the Curia/Chancellor to provide offices or cubicles for new employees and for staff members transferring from one location to another.
• Meets monthly with the Moderator of the Curia and Vice-Moderator/Chancellor concerning the operations of the building and DPC Orientation Handbook.
• Manages maintenance of Diocesan vehicles.

Additional Job Functions

Performs any other job-related duties as necessary for the smooth flow of work within the department.

Knowledge, Skills, and Abilities Required

• Excellent communication and interpersonal skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal and written communication skills in English; Spanish proficiency preferred.
• Excellent verbal and written communication skills in English; Spanish proficiency preferred.
• Ability to make decisions, solve problems and consult, reflecting Catholic teachings and traditions.
• Knowledge of mechanical and plumbing systems, general knowledge of maintenance of large and small appliances.
• Familiarity with HVAC controls and other specialized software.
• Ability to find and identify malfunctions, breakage, leaks, and other issues that may arise.
• Ability to supervise employees and demonstrated ability to work with outside contract vendors.
• Working knowledge of Microsoft Office software applications. and Bluebeam

Minimum Qualifications

• B.S. in Property/Facilities Management or another related field highly preferred.
• A minimum of three years’ experience related field.
• Active practicing Roman Catholic who is in full communion with the Church.
• Able to maintain a current AZ driver’s license, understanding that frequent travel and site visits to parishes and schools is a part of the role.
• Ability to exercise prudent and independent judgment, and maintain efficient, confidential procedures in handling Diocesan matters.

Work Environment

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, office cell phones, photocopiers, and filing cabinets.
• Frequent field visits to parishes and other properties will be required.
• Occasional work on evenings or weekends may be required.
• Will be expected to adhere to diocesan dress codes and conduct standards.
• Will be required to use a personal vehicle to drive to parishes or other locations.

Physical Demands

• This role will require site inspection work including walking construction sites, climbing rooftops and scaffolding.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.