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Mail Processing Associate Jobs in Maryland (NOW HIRING)

Zimmerman Associates

General Clerk I

Silver Spring, MD · On-site

$16 - $20/hr

Silver Spring, MD Zimmerman Associates, Inc. (ZAI) is seeking a detail-oriented and dependable ... Responsibilities include filing, document handling, mail processing, data entry, record maintenance ...

Zimmerman Associates, Inc.

General Clerk I

Silver Spring, MD · On-site

$16 - $20/hr

Silver Spring, MD Zimmerman Associates, Inc. (ZAI) is seeking a detail-oriented and dependable ... Responsibilities include filing, document handling, mail processing, data entry, record maintenance ...

Full Sail Media Design

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

Associate's or Bachelor's degree preferred. * Two to five years of experience in direct mail, mailing services, data processing, or print production. * Experience working with USPS regulations and ...

Full Sail Media Design

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

Associate's or Bachelor's degree preferred. * Two to five years of experience in direct mail, mailing services, data processing, or print production. * Experience working with USPS regulations and ...

Full Sail Media Co.

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

Associate's or Bachelor's degree preferred. * Two to five years of experience in direct mail, mailing services, data processing, or print production. * Experience working with USPS regulations and ...

New

Strategic Factory

Mailing Operator

Owings Mills, MD

$22 - $27/hr

... processing * Set up and operate all inkjet, inserters and labeling equipment and their ... Inspect mail machine output for defects and determine how to eliminate causes of any defects

Strategic Factory

Mailing Operator

Owings Mills, MD · On-site

$22 - $27/hr

... processing * Set up and operate all inkjet, inserters and labeling equipment and their ... Inspect mail machine output for defects and determine how to eliminate causes of any defects

Strategic Factory

Mailing Operator

Owings Mills, MD · On-site

$22 - $27/hr

... processing * Set up and operate all inkjet, inserters and labeling equipment and their ... Inspect mail machine output for defects and determine how to eliminate causes of any defects

HIAS Inc

People Operations Associate

Silver Spring, MD · On-site

$60K - $65K/yr

... R Inbox and mail inquiries, ensuring accurate and timely customer service. * Maintain the ... Process and reconcile monthly vendor billing and invoices to ensure adequate and timely allocations ...

HIAS Inc.

People Operations Associate

Silver Spring, MD · On-site

$60K - $65K/yr

... R Inbox and mail inquiries, ensuring accurate and timely customer service. * Maintain the ... Process and reconcile monthly vendor billing and invoices to ensure adequate and timely allocations ...

HIAS Inc

People Operations Associate

Silver Spring, MD · On-site

$60K - $65K/yr

... R Inbox and mail inquiries, ensuring accurate and timely customer service. * Maintain the ... Process and reconcile monthly vendor billing and invoices to ensure adequate and timely allocations ...

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All JobsMail Processing Associate JobsMail Processing Associate Jobs in Maryland

Mail Processing Associate information

What is a mail processing associate?

Mail Processing Associates are professionals responsible for sorting, organizing, and distributing incoming and outgoing mail within an organization or postal facility. They ensure that mail is processed efficiently and delivered to the correct recipients in a timely manner. Their duties often include operating mail sorting machines, verifying addresses, preparing packages for shipment, and maintaining accurate records of mail transactions. Attention to detail and good organizational skills are important for this role.

What is the difference between Mail Processing Associate vs Mail Clerk?

AspectMail Processing AssociateMail Clerk
CredentialsHigh school diploma; some roles may require basic computer skillsHigh school diploma or equivalent
Work EnvironmentPost offices, mailing centers, distribution facilitiesPost offices, corporate mailrooms, shipping departments
Employer & IndustryPostal services, logistics, courier companiesGovernment agencies, businesses, shipping companies
Job FocusProcessing, sorting, and preparing mail for dispatchReceiving, sorting, and distributing incoming and outgoing mail

The Mail Processing Associate and Mail Clerk roles share similarities in work environment and basic credentials. However, Mail Processing Associates often focus more on preparing mail for shipment, while Mail Clerks handle both incoming and outgoing mail distribution. Both positions are essential in postal and logistics industries, with overlapping skills but different primary responsibilities.

What are some common challenges faced by mail processing associates, and how can they be addressed?

Mail Processing Associates often encounter challenges such as handling high volumes of mail during peak periods, maintaining accuracy under time pressure, and adapting to changes in sorting technology or procedures. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and be open to ongoing training. Team collaboration and clear communication with supervisors also help ensure that mail is processed efficiently and errors are minimized.

What are the key skills and qualifications needed to thrive as a mail processing associate?

To thrive as a Mail Processing Associate, you need attention to detail, organizational skills, basic literacy, and typically a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and computerized tracking systems is often required. Reliability, time management, and the ability to work efficiently in a team are standout soft skills for this role. These abilities ensure accurate and timely handling of mail, supporting smooth communication and operations within organizations.
Mail Processing Associate jobs near you
Infographic showing various Mail Processing Associate job openings in Maryland as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

General Clerk I

Zimmerman Associates

Silver Spring, MD • On-site

$16 - $20/hr

Other

Posted 25 days ago

Job description

General Clerk I - Administrative Support
Location: Silver Spring, MD
Zimmerman Associates, Inc. (ZAI) is seeking a detail-oriented and dependable General Clerk I to provide onsite records management support in Silver Spring, MD. This position plays an important role in supporting records management operations by ensuring documents and records are accurately processed, organized, maintained, and accessible in accordance with established procedures.
The General Clerk I performs routine clerical and records management tasks that follow clearly defined processes and guidelines. Responsibilities include filing, document handling, mail processing, data entry, record maintenance, and operating office equipment to support the efficient management of physical and electronic records. The ideal candidate will be organized, accurate, and able to work independently while adhering to established procedures.
Responsibilities
  • Create, maintain, organize, and update physical and electronic files.
  • Retrieve, file, and refile records from shelves, boxes, and storage locations.
  • Assemble, disassemble, consolidate, and review files for completeness.
  • Perform file searches, audits, and inventory checks.
  • Verify data and update records management systems.
  • Scan, photocopy, and digitize records.
  • Process, distribute, and track incoming and outgoing mail and files.
  • Deliver and pick up records, files, and correspondence from customer work areas.
  • Operate standard office equipment, including scanners, copiers, and mailing equipment.
  • Adhere to Standard Operating Procedures (SOPs) and records management requirements.
  • Perform other clerical and records management duties as assigned.
Qualifications
  • High school diploma or equivalent required.
  • Previous clerical or administrative experience preferred.
  • Basic computer skills, including experience with Microsoft Office applications.
  • Strong organizational and time-management skills.
  • Ability to follow detailed instructions and established procedures.
  • Attention to detail and commitment to accuracy.
  • Ability to work independently on routine assignments.
  • Effective verbal and written communication skills.
  • Ability to operate standard office equipment.

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