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Mail Processing Assistant Jobs in Pittsburgh, PA

Chatham

Copy/ Post Office assistant

Pittsburgh, PA · On-site

$16.25 - $21.25/hr

In this role you will, ensure efficient mail handling, customer service, and document processing ... Sort and distribute incoming mail and packages to student, faculty, and staff mailboxes * Assist ...

Chatham

Summer Copy/ Post Office assistant

Pittsburgh, PA · On-site

$16.25 - $21.25/hr

In this role you will, ensure efficient mail handling, customer service, and document processing ... Sort and distribute incoming mail and packages to student, faculty, and staff mailboxes * Assist ...

Chatham University

Copy/ Post Office assistant

Pittsburgh, PA · On-site

$16.25 - $21.25/hr

In this role you will, ensure efficient mail handling, customer service, and document processing ... Sort and distribute incoming mail and packages to student, faculty, and staff mailboxes * Assist ...

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Mail Processing Assistant information

See Pittsburgh, PA salary details

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$28

How much do mail processing assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for mail processing assistant in Pittsburgh, PA is $18.39, according to ZipRecruiter salary data. Most workers in this role earn between $14.71 and $20.53 per hour, depending on experience, location, and employer.

What is a mail processing assistant?

Mail Processing Assistants are professionals who work primarily in postal facilities or large organizations, handling the sorting, organizing, and distribution of incoming and outgoing mail. Their duties include preparing mail for delivery, operating sorting machinery, verifying addresses, and ensuring that mail reaches the correct recipients efficiently. They play a vital role in maintaining the smooth flow of communication and packages within businesses and between organizations and their customers. Attention to detail and organizational skills are essential for this position. Mail Processing Assistants may also assist with tracking shipments and handling undeliverable mail.

What are the key skills and qualifications needed to thrive as a mail processing assistant, and why are they important?

To thrive as a Mail Processing Assistant, you need attention to detail, basic literacy and numeracy, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal software systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help you stand out in this role. These skills ensure timely, accurate mail handling and contribute to the smooth operation of postal services.

What are some common challenges faced by mail processing assistants, and how can they be managed effectively?

Mail Processing Assistants often work in fast-paced environments where managing large volumes of mail under tight deadlines can be challenging. Staying organized and maintaining attention to detail are crucial to ensure that mail is sorted and delivered accurately. Additionally, adapting to fluctuating workloads and working efficiently as part of a team can help reduce stress and improve productivity. Utilizing time management strategies and clear communication with supervisors and colleagues can also make the role more manageable.

What is the difference between Mail Processing Assistant vs Mail Clerk?

AspectMail Processing AssistantMail Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with mail handling
Work EnvironmentPost offices, mail centers, government agenciesPost offices, corporate mailrooms, government facilities
Employer & Industry UsageCommonly employed in postal services and governmentUsed across postal services, corporate, and government sectors
Search & Comparison IntentOften compared for entry-level mail handling rolesSimilar roles, but with more manual sorting tasks

The Mail Processing Assistant and Mail Clerk roles share similarities in work environment and required skills, often overlapping in postal and government settings. The main difference lies in the specific duties, with Mail Processing Assistants focusing on processing and data entry, while Mail Clerks handle manual sorting and distribution. Both roles are suitable for individuals seeking entry-level positions in mail services.

How to become a mail processing assistant?

To become a mail processing assistant, candidates typically need a high school diploma or equivalent and must pass a background check. On-the-job training is common, and skills in organization, attention to detail, and familiarity with mail handling equipment are beneficial. Some positions may require basic computer skills and the ability to lift and move packages or mail containers.

What cities near Pittsburgh, PA are hiring for Mail Processing Assistant jobs?

Cities near Pittsburgh, PA with the most Mail Processing Assistant job openings:

Mail Processing Assistant jobs near you
Infographic showing various Mail Processing Assistant job openings in Pittsburgh, PA as of June 2026, with employment types broken down into 83% Full Time, 13% Part Time, 2% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $38,257 per year, or $18.4 per hour.

Temporary Student Mail Center Assistant

University of Pittsburgh

Pittsburgh, PA • On-site

$16 - $20.50/hr

Temporary

Re-posted 14 days ago

Job description

The Temporary Student Mailroom Center Assistant supports daily mailroom operations by collecting, sorting, processing, and distributing incoming and outgoing mail. This role ensures that mail and packages are handled in accordance with applicable postal regulations while providing excellent customer service to students, faculty, staff, and other campus personnel. The position requires attention to detail, reliability, and the ability to operate mailing equipment and related software. Additionally, the assistant will provide service to various campus student mail rooms.
Essential Duties and Responsibilities
  • Collects, sorts, processes, and distributes incoming mail and packages to appropriate offices, mailboxes, and/or designated pick-up counters.

  • Assists with logging and tracking incoming deliveries to ensure accurate recordkeeping and proper distribution.

  • Prepares, bags, and processes outgoing mail according to all applicable postal regulations.

  • Operates postage meter machines to weigh, stamp, and process outgoing mail and packages.

  • Maintains records of metered, registered, and insured mail as required.

  • Operates various mailing equipment and related software systems used in mail processing and tracking.

  • Greets and assists students, faculty, staff, and other personnel utilizing mailroom services.

  • Provides guidance on the most efficient and economical mailing methods and services available.

  • May sell or distribute mailing supplies as needed.

  • Ensures all mailroom procedures and postal regulations are followed at all times.

  • Reports discrepancies, delivery issues, or concerns to appropriate personnel promptly.

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