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Mail Processing Assistant Jobs in Philadelphia, PA

Prime Response, Inc.

Data and Mail Clerk

Philadelphia, PA · On-site

$17.88/hr

Main duties will be processing speed camera and red light violations at your computer workstation ... Flexibility and willingness to assist wherever needed. * Strong computer skills using Microsoft ...

Prime Response Inc.

Data and Mail Clerk

Philadelphia, PA · On-site

$16.99 - $17.88/hr

Main duties will be processing speed camera and red light violations at your computer workstation ... Flexibility and willingness to assist wherever needed. * Strong computer skills using Microsoft ...

Prime Response, Inc

Data and Mail Clerk

Philadelphia, PA · On-site

$17.88/hr

Main duties will be processing speed camera and red light violations at your computer workstation ... Flexibility and willingness to assist wherever needed. * Strong computer skills using Microsoft ...

BrightKey

Mail Clerk

Philadelphia, PA · On-site

$16 - $18/hr

Process outgoing shipments and mail * Conduct multiple daily walkthroughs of our the building to maintain amenities stocking, straighten conference rooms, and re-stock print stations * Assist with ...

The MCS Group, Inc.

Office Services

Philadelphia, PA · On-site

$19 - $19.50/hr

Receive all incoming mail and packages. Process according to specific SOPs and internal delivery controls. * Assist customers with mail, shipping and receiving packages. * Be able to coordinate and ...

The MCS Group, Inc.

Office Services

Philadelphia, PA · On-site

$19 - $19.50/hr

Receive all incoming mail and packages. Process according to specific SOPs and internal delivery controls. * Assist customers with mail, shipping and receiving packages. * Be able to coordinate and ...

The MCS Group, Inc.

Office Services

Philadelphia, PA · On-site

$19 - $19.50/hr

Receive all incoming mail and packages. Process according to specific SOPs and internal delivery controls. * Assist customers with mail, shipping and receiving packages. * Be able to coordinate and ...

The MCS Group

Office Services

Philadelphia, PA · On-site

$19 - $19.50/hr

Receive all incoming mail and packages. Process according to specific SOPs and internal delivery controls. * Assist customers with mail, shipping and receiving packages. * Be able to coordinate and ...

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Mail Processing Assistant information

See Philadelphia, PA salary details

$8

$19

$29

How much do mail processing assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for mail processing assistant in Philadelphia, PA is $19.12, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $21.35 per hour, depending on experience, location, and employer.

What is a mail processing assistant?

Mail Processing Assistants are professionals who work primarily in postal facilities or large organizations, handling the sorting, organizing, and distribution of incoming and outgoing mail. Their duties include preparing mail for delivery, operating sorting machinery, verifying addresses, and ensuring that mail reaches the correct recipients efficiently. They play a vital role in maintaining the smooth flow of communication and packages within businesses and between organizations and their customers. Attention to detail and organizational skills are essential for this position. Mail Processing Assistants may also assist with tracking shipments and handling undeliverable mail.

What are the key skills and qualifications needed to thrive as a mail processing assistant, and why are they important?

To thrive as a Mail Processing Assistant, you need attention to detail, basic literacy and numeracy, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal software systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help you stand out in this role. These skills ensure timely, accurate mail handling and contribute to the smooth operation of postal services.

What are some common challenges faced by mail processing assistants, and how can they be managed effectively?

Mail Processing Assistants often work in fast-paced environments where managing large volumes of mail under tight deadlines can be challenging. Staying organized and maintaining attention to detail are crucial to ensure that mail is sorted and delivered accurately. Additionally, adapting to fluctuating workloads and working efficiently as part of a team can help reduce stress and improve productivity. Utilizing time management strategies and clear communication with supervisors and colleagues can also make the role more manageable.

What is the difference between Mail Processing Assistant vs Mail Clerk?

AspectMail Processing AssistantMail Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with mail handling
Work EnvironmentPost offices, mail centers, government agenciesPost offices, corporate mailrooms, government facilities
Employer & Industry UsageCommonly employed in postal services and governmentUsed across postal services, corporate, and government sectors
Search & Comparison IntentOften compared for entry-level mail handling rolesSimilar roles, but with more manual sorting tasks

The Mail Processing Assistant and Mail Clerk roles share similarities in work environment and required skills, often overlapping in postal and government settings. The main difference lies in the specific duties, with Mail Processing Assistants focusing on processing and data entry, while Mail Clerks handle manual sorting and distribution. Both roles are suitable for individuals seeking entry-level positions in mail services.

How to become a mail processing assistant?

To become a mail processing assistant, candidates typically need a high school diploma or equivalent and must pass a background check. On-the-job training is common, and skills in organization, attention to detail, and familiarity with mail handling equipment are beneficial. Some positions may require basic computer skills and the ability to lift and move packages or mail containers.

What cities near Philadelphia, PA are hiring for Mail Processing Assistant jobs?

Cities near Philadelphia, PA with the most Mail Processing Assistant job openings:

Mail Processing Assistant jobs near you
Infographic showing various Mail Processing Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,765 per year, or $19.1 per hour.

Data and Mail Clerk

Prime Response, Inc.

Philadelphia, PA • On-site

$17.88/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Job description

Job Posting

PRI is currently hiring individuals to fill Data and Mail Clerk Violations Processor/Customer Service positions in Philadelphia, PA. Main duties will be processing speed camera and red light violations at your computer workstation on dual monitors for the Philadelphia Parking Authority (PPA) and the state of Pennsylvania and working the customer service window to process violation payments. Work hours are Monday thru Friday, 8:30am – 5:00pm. Pay is set by our customer at $17.88 per hour.

This position's responsibilities include but are not limited to:

  • Data Clerk: Process speed violations, using web based tools.
  • Professional customer service in handling and reconciling walk-in violations payments to include checks, money orders, credit cards, and cash payments.
  • Take inbound customer telephone calls. Gathers information from the caller to properly resolve the situation. Communicate appropriate options for resolution.
  • Open, scan, and process inbound customer correspondence. Operates keyboard or other data entry device to enter data into computer. May manipulate existing data, edit current information, or proofread new entries in database for accuracy. May compile, sort, and verify accuracy of data to be entered. Meet production and quality goals. Performs other administrative office duties as assigned.

Mail Processing:

  • Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine. Processes and weighs outgoing mail. Maintains records of receipt, mailing dates, and other required information. Replenishes postage on the postage meter as needed.
  • Print, package, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with company and postal regulations. Lift and move full mail bins, sort, and process incoming mail. Open, scan, and process inbound customer correspondence. Log outgoing and incoming items as required and review for accuracy/completeness. Prepare monthly production and volume reports in order to measure productivity and prepare billing charges. Performs other administrative office duties as assigned.

Requirements:

  • Ability to pass a background check and drug test.
  • High School diploma or GED.
  • Must be able to lift up to 50 lbs. from time to time if mail bins are full.
  • Mail Experience preferred.
  • Strong interpersonal and organizational skills and ability to work effectively with different groups of people in a team environment.
  • Strong communication, both verbal and written, and the ability to determine the proper medium of communication based on issues at hand.
  • Quality driven, strong attention to detail.
  • Flexibility and willingness to assist wherever needed.
  • Strong computer skills using Microsoft Office (Word and Excel) with the ability to learn and navigate a variety of computer systems/software.
  • 2+ years of experience in an office environment performing clerical duties including inbound mail processing, outbound mail processing, data entry, quality control, and related administrative duties. Demonstrated ability to multi-task and meet all assigned deadlines in a rapidly changing and high-pressure environment. Customer service experience and/or call center environment experience a plus.

Benefits: Paid Time Off (PTO), sick leave, paid Federal holidays, health insurance, dental, vision, AD&D, short and long-term disability, life insurance, and a Fidelity 401K. PRI is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business needs.

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