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Mail Manager Jobs in Washington (NOW HIRING)

System One Holdings, LLC

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Manage processing of time-sensitive packages, supplies, and projects. * Assist with training new ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Manage processing of time-sensitive packages, supplies, and projects. * Assist with training new ...

System One

Be Seen First

Mail Coordinator

Vienna, VA · On-site

$20 - $25/hr

... managing multiple responsibilities independently and within in a team environment Skill in ... mail room or office environment Working knowledge of courier software programs (FedEx, USPS, UPS ...

Chenega MIOS

Mailroom Manager

Washington, DC · On-site

Mail Management Certification (preferred). Knowledge, Skills, and Abilities: * Strong ... organizational and leadership skills. * Familiarity with USPS, FedEx, UPS systems and chain-of ...

FedEx Office

Mail Services Specialist

Mclean, VA

$19.70 - $23.17/hr

The Mail Services Specialist works with minimal instruction and supervision and interacts daily with customers, managers, team members and vendors accomplishing established business objectives.

Direct Response Consulting Services

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Group Director - Direct Mail Fundraising

Rockville, MD · On-site

$80K - $105K/yr

Manage direct mail fundraising campaigns from planning through production and delivery. * Serve as the primary contact for assigned client accounts and build strong client relationships. * Manage ...

New

Aramark

Mail Clerk - William F. Bolger Center

Potomac, MD · On-site

$23.79/hr

The Administrative Support Worker is responsible for assisting management with administrative tasks ... Must have a valid driver's license to drive mail van on and off property * Must be able to lift and ...

Direct Response Consulting Services

Be Seen First

Group Director - Direct Mail Fundraising

Mclean, VA · On-site

$80K - $105K/yr

Manage direct mail fundraising campaigns from planning through production and delivery. * Serve as the primary contact for assigned client accounts and build strong client relationships. * Manage ...

New

Aramark

Mail Clerk - William F. Bolger Center

Potomac, MD · On-site

$23.79/hr

The Administrative Support Worker is responsible for assisting management with administrative tasks ... Must have a valid driver's license to drive mail van on and off property * Must be able to lift and ...

Direct Response Consulting Services

Be Seen First

Group Director - Direct Mail Fundraising

Rockville, MD · On-site

$80K - $105K/yr

Manage direct mail fundraising campaigns from planning through production and delivery. * Serve as the primary contact for assigned client accounts and build strong client relationships. * Manage ...

New

Direct Response Consulting Services

Be Seen First

Group Director - Direct Mail Fundraising

Washington, DC · On-site

$80K - $105K/yr

Manage direct mail fundraising campaigns from planning through production and delivery. * Serve as the primary contact for assigned client accounts and build strong client relationships. * Manage ...

New

Direct Response Consulting Services

Be Seen First

Group Director - Direct Mail Fundraising

Mclean, VA · On-site

$80K - $105K/yr

Manage direct mail fundraising campaigns from planning through production and delivery. * Serve as the primary contact for assigned client accounts and build strong client relationships. * Manage ...

New

Direct Response Consulting Services

Be Seen First

Group Director - Direct Mail Fundraising

Washington, DC · On-site

$80K - $105K/yr

Manage direct mail fundraising campaigns from planning through production and delivery. * Serve as the primary contact for assigned client accounts and build strong client relationships. * Manage ...

New

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All JobsMail JobsMail Manager JobsMail Manager Jobs in Washington

Mail Manager information

See Washington salary details

$12

$24

$38

How much do mail manager jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for mail manager in Washington is $24.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.62 and $28.03 per hour, depending on experience, location, and employer.

What is the difference between Mail Manager vs Mail Coordinator?

AspectMail ManagerMail Coordinator
ResponsibilitiesOversees entire mail operations, manages staff, develops policiesHandles daily mail processing, sorts, distributes, and tracks incoming/outgoing mail
Required CredentialsTypically requires experience in mailroom management, certifications are optionalOften requires organizational skills, basic administrative experience
Work EnvironmentLarge organizations, corporate offices, mailroom facilitiesOffice settings, mailrooms, administrative departments
Industry UsageCommon in corporate, government, and large institutionsFound in similar environments, supporting daily mail operations

The Mail Manager focuses on overseeing mail operations and managing staff, while the Mail Coordinator handles daily mail processing tasks. Both roles are essential in large organizations but differ in scope and responsibilities.

What is a mail manager?

Mail Managers are professionals responsible for overseeing the receipt, sorting, distribution, and dispatch of mail within an organization. They ensure that both incoming and outgoing correspondence, packages, and documents are handled efficiently and securely. Their duties typically include supervising mailroom staff, maintaining records, implementing mailroom policies, and coordinating with postal and courier services. Mail Managers play a crucial role in maintaining effective communication and documentation flow within a business or institution.

What skills and qualifications are needed to be a mail manager?

To thrive as a Mail Manager, you need organizational skills, attention to detail, and familiarity with mailroom operations, often supported by experience in logistics or office administration. Knowledge of mail sorting systems, tracking software, and shipping platforms like USPS, FedEx, or UPS is typically required. Strong communication, time management, and problem-solving abilities help you efficiently coordinate mail flow and resolve issues. These skills ensure accurate handling, timely delivery, and secure management of all incoming and outgoing correspondence.

What challenges do mail managers face when handling high volumes of correspondence?

Mail Managers often need to efficiently coordinate large volumes of mail and packages, ensuring timely delivery and accurate distribution. One of the main challenges is maintaining organization and tracking, especially during peak periods or when dealing with sensitive or confidential materials. Successful Mail Managers implement robust sorting systems, leverage digital tracking tools, and communicate closely with team members and other departments to prevent delays and errors. Adaptability and attention to detail are key to overcoming these challenges and maintaining a smooth workflow.
What are the most commonly searched types of Mail jobs in Washington? The most popular types of Mail jobs in Washington are:
Mail Manager jobs near you
Infographic showing various Mail Manager job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 14% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $51,245 per year, or $24.6 per hour.

Mail Coordinator

System One Holdings, LLC

Merrifield, VA • On-site

$17.50 - $22.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 6 days ago

Job description

Job Title: Mail Coordinator
Location: Vienna, VA
Type: Contract
Work Model: Onsite - onsite
Responsibilities
  • Responsible for the delivery of inbound mail and packages, internal documents, and facilitating the handling and transport of outbound mail and packages.
  • Deliver mail to all departments within the organization and ensure timely collection, handling, and transport of outbound enterprise correspondence and packages.
  • Maintain accurate records of mail handling activities and collaborate closely with internal customers and business partners to ensure smooth operations.
  • Ensure all inbound USPS correspondence received is delivered timely and accurately across campus.
  • Deliver all inbound express correspondence and packages received across campus promptly and accurately.
  • Collect and deliver internal correspondence, documents, packages, and orders efficiently.
  • Utilize internal tracking systems to scan and document chain of custody records for inbound express items and internal packages and orders.
  • Organize, review, and timestamp USPS correspondence for distribution to on-campus contact points.
  • Use available tools and resources to identify employee locations and facilitate deliveries.
  • Independently research and re-route mail when necessary.
  • Establish and maintain effective communication with business units, partners, and internal customers.
  • Retrieve and transport outbound mail, enterprise correspondence, and packages from drop-off locations to the Mail Center for shipping.
  • Process time-sensitive mailings and projects responsibly.
  • Assist employees with mail inquiries, supplies, and challenges.
  • Research and verify address information requests with relevant agencies.
  • Maintain current knowledge of organizational and enterprise structure to ensure accurate deliveries.
  • Assist with campus signage placement if necessary.
  • Manage processing of time-sensitive packages, supplies, and projects.
  • Assist with training new employees on team operations and initiatives if needed.
  • Ensure scanned documents meet quality standards and are processed accurately.
  • Retrieve interoffice mail, documents, and packages for enterprise distribution.
  • Inspect, sort, store, and distribute controlled forms as needed.
  • Safeguard controlled forms and secure items, maintaining vault access control.
  • Investigate, report, and reconcile inventory discrepancies of Controlled Forms.
  • Manage delivery confirmation records for shipped controlled forms.
  • Conduct daily checks on campus mail rooms.
  • Maintain campus mail rooms and ensure efficient operation.
  • Independently sort, route, validate, index, and assign physical and electronic mail/documents.
  • Perform other related duties as assigned.

Requirements
  • Strong attention to detail.
  • Ability to collaborate within a team environment and across departments.
  • Experience in a high production environment managing multiple deadlines.
  • Skills in managing multiple responsibilities independently and in teams.
  • Strong judgment and decision-making skills based on collected and analyzed information.
  • Effective interpretation and following of instructions, guidelines, procedures, and practices.
  • Strong verbal and written communication skills.
  • Excellent research, analytical, and problem-solving abilities, providing exceptional customer service.
  • Strong time management skills with the ability to prioritize effectively.
  • Demonstrated experience in a mail room or office environment.
  • Working knowledge of courier software programs (FedEx, USPS, UPS).
  • Proficiency with Microsoft Office products.
  • Familiarity with computer systems and software.
  • Experience in a customer service-oriented environment.
  • Knowledge of organizational functions, policies, and procedures is a plus.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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