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Mail Inserting Machine Operator Jobs in Maine (NOW HIRING)

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Mail Inserting Machine Operator information

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$12

$17

$20

How much do mail inserting machine operator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for mail inserting machine operator in Maine is $17.02, according to ZipRecruiter salary data. Most workers in this role earn between $15.82 and $17.93 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a mail inserting machine operator?

To thrive as a Mail Inserting Machine Operator, you need mechanical aptitude, attention to detail, and a high school diploma or equivalent. Familiarity with mail inserting equipment, production software, and basic troubleshooting tools is typically required. Strong organizational skills, reliability, and the ability to work efficiently under deadlines set top performers apart. These competencies ensure smooth workflow, minimize errors, and help meet productivity and quality standards in high-volume mailing operations.

What is the difference between Mail Inserting Machine Operator vs Mailroom Clerk?

AspectMail Inserting Machine OperatorMailroom Clerk
Primary DutiesOperates mail inserting machines to assemble and prepare bulk mailingsSorts, distributes, and handles incoming and outgoing mail within an organization
Work EnvironmentManufacturing or mailing facility with specialized equipmentOffice or corporate mailroom setting
CredentialsBasic technical skills, sometimes certifications in machine operationHigh school diploma, organizational skills

The Mail Inserting Machine Operator focuses on operating machinery to prepare large mailings, while the Mailroom Clerk manages daily mail handling and distribution. Both roles require organizational skills, but the operator specializes in machine operation, often in a manufacturing or mailing facility, whereas the clerk works within an office environment managing incoming and outgoing mail.

What is a mail inserting machine operator?

Mail Inserting Machine Operators are skilled workers responsible for operating machines that automatically insert letters, bills, advertisements, or other materials into envelopes for mailing. They monitor the machines, load materials, clear jams, and ensure that the correct documents are inserted into the right envelopes. These operators may also perform quality checks and troubleshoot minor mechanical issues to keep the process running smoothly. Their role is essential in industries that handle large volumes of mail, such as direct mail marketing, billing departments, and print shops.

What are some common challenges faced by mail inserting machine operators, and how can they be addressed?

Mail Inserting Machine Operators often encounter challenges such as frequent machine jams, misfeeds, and handling high-volume production deadlines. These issues can be managed by performing regular machine maintenance, closely monitoring the equipment during operation, and promptly addressing minor errors before they escalate. Strong attention to detail and effective communication with supervisors and maintenance teams are also essential for minimizing downtime and ensuring efficient workflow.
What job categories do people searching Mail Inserting Machine Operator jobs in Maine look for? The top searched job categories for Mail Inserting Machine Operator jobs in Maine are:
Mail Inserting Machine Operator jobs near you
Infographic showing various Mail Inserting Machine Operator job openings in Maine as of August 2026, with employment types broken down into 85% Full Time, 5% Contract, and 10% Nights. Highlights an 100% In-person job distribution, with an average salary of $35,407 per year, or $17 per hour.

Client Services Associate - Mailroom

SPS North America

Portland, ME

$18 - $19/hr

Full-time, Part-time

Posted 16 days ago

Job description

The Mail Services Associate role is an integral part of day-to-day office activity. The primary function of this role is to sort, scan, log and distribute frontend mail and packages to the internal client as well as process all incoming and outgoing shipments. This role also encompasses print support, and asset management.

Key Responsibilities:

  • Pick-up frontend mail from local USPS facility.
  • Process all frontend mail; sort, scan and or distribute to the client.
  • Deliver and retrieve mail and or packages based on established schedule throughout the day.
  • Process and log all incoming deliveries via logistics team.
  • Maintain electronic mail repository as well as hardcopy record based on company retention requirements.
  • Prepare outgoing packages for third party shipping.
  • Sort and meter outgoing mail.
  • Manage client paper supplies.
  • Manage department mailboxes for client inquires and print jobs.
  • Maintain metrics and reporting logs for all frontend mail.
  • Manage client logistics assets.
  • Index electronic records into applicable storage repositories.
  • Provide phone support for third party and client inquiries.

Competencies:

  • Results oriented
  • Driven by client satisfaction
  • Strong integrity, solid business ethics
  • Excellent presentation and interpersonal skills
  • Excellent written and oral communication skills
  • Expert in customer service skills, professional attitude and appearance
  • Good organizational skills
  • Ability to maintain confidentiality
  • Attention to detail.

Qualifications:

  • 1 year of office support or mail room experience preferred.
  • Ability to learn skills quickly.
  • Working knowledge of Microsoft Office products pertaining to the specific position including but not limited to Word and Excel.
  • Ability to navigate internal software programs.
  • Reading, writing, and arithmetic skills required.

Physical Demands:

  • Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.
  • Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
  • Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.)
  • Ability to lift or move 40 lbs. or greater frequently.

Travel: None or Negligible

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Compensation:
The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.

Vacancy Status:
This posting is for an existing vacancy.

Pay Range
$18—$19 USD

WHAT WE OFFER

  • Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
  • Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
  • We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
  • Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
  • Bonuses: Are available for employee and client referrals for current employees.
  • Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
    • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.

Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.