Mail Assistant Jobs in Rochester, MN (NOW HIRING)

Position Type :

Full time

Type Of Hire :

Experienced (relevant combo of work and education)

Education Desired :

High School Diploma

Travel Percentage :

1 - 5%

Job Description

At FIS, our technology and our people are moving forward. We advance the way the world pays, banks and invests. We believe in building inclusive, diverse teams. Together, we innovate to help our colleagues, clients and communities succeed. If you’re ready to grow your career and make an impact in fintech, we have one question: Are you FIS?

** About the role:**

The Executive Assistant role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn-around times. You will manage the schedule including arranging appointments, travel, meetings, expense management, conference calls, etc. This is a fast-paced and responsive team and they are looking for someone who is technically savvy.

As this role will be required to reside in Jacksonville or St. Petersburg, FL, you will need to report into the office a minimum 3 days/week.

As part of our efforts to drive organizational effectiveness and high performance, this role reports into the EA Center of Excellence. The EA CoE enables us to realize EA functional efficiencies through collaboration and community while increasing job satisfaction and providing EAs career development opportunities. Our Executive Assistants are critical for holding everything together and promoting efficient collaboration. You will participate in wide-ranging, confidential, and strategic tasks to support FIS’s goals and take our company to the next level. We are looking for candidates who enjoy taking on new challenges and who excel at being mindful of details.

** Responsibilities:**

• Communicate on behalf of the executive both internally and externally as needed. May interpret and communicate executive intent to other employees.

• Makes high-level contacts of a sensitive nature inside and outside the company.

• Exercises independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

• Remains knowledgeable of corporate policy. Often functions as the SME for the executive and team to interpret and apply corporate policy.

• Prepare, distribute, and maintain files related to executive as needed.

• Edit and review materials and communications on behalf of executive ensuring appropriate clarity, grammar.

• May work on problems of diverse scope where analysis of data requires evaluation of identifiable factors.

• Maintain executive(s) calendars – coordinating and scheduling meetings across multiple time zones.

• May coordinate complex domestic and international travel arrangements.

• Requires 3-5 years professional experience working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries (an advanced degree can be substituted for years of experience).

• May act as delegate for the executive(s) for routine items such as purchase orders, requisitions, and other internal systems.

• Monitor office supply inventory and reorders as needed.

• Other related duties assigned as needed.

** What you will need:**

• Strong proficiency in MS Office – including Outlook, Teams, Word, PowerPoint, and Excel.

• Proven effectiveness in collaborating across teams and among executives building strong networks across the organization.

• Experience with calendar management of senior/executive leaders is required.

• Strong organizational, communication and interpersonal skills.

• Position requires the ability to maintain the highest levels of discretion and confidentiality.

** What we offer you:**

As part of FIS, we expect you to bring your best every day. That’s why we’ll reward you with exceptional benefits that include:

• Ample development resources to help advance your skills.

• Opportunities to face the biggest challenges in financial services and technology.

• The time to give back to local charities in your community.

• A collegial environment where collaboration, flexibility and respect are top of mind.

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

EEOC Statement

FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here

For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

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