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Mail Assistant Jobs in East Rutherford, NJ (NOW HIRING)

PIMCO

Administrative Assistant (New York, NY)

Manhattan, NY · On-site

$19.75 - $26.75/hr

Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail. * Assist with general administrative duties, including phone coverage, copying ...

PIMCO

Administrative Assistant (New York, NY)

New York, NY · On-site

$19.75 - $26.50/hr

Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail. * Assist with general administrative duties, including phone coverage, copying ...

PIMCO

Administrative Assistant (New York, NY)

Manhattan, NY · On-site

$19.75 - $26.75/hr

Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail. * Assist with general administrative duties, including phone coverage, copying ...

AA2IT

Mail and Print Services Assistant

Manhattan, NY · On-site

$29 - $30/hr

Mail & Print Services Assistant Bill Rate: $29-30.HR on W2 Hours: 8-5 | M-F Remote/Hybrid/In-person: Not remote Location: New York-855 Ave of the America Assignment Duration: 3 months with possible ...

MEHRON INC

Be Seen First

Customer Support and Business Development

Chestnut Ridge, NY · On-site

Answer phones, make copies, process mail, assist Office Supervisor in various functions. * Contact existing accounts to generate new orders. * Communicate effectively and coordinate with all internal ...

MEHRON INC

Be Seen First

Customer Support and Business Development

Chestnut Ridge, NY · On-site

Answer phones, make copies, process mail, assist Office Supervisor in various functions. * Contact existing accounts to generate new orders. * Communicate effectively and coordinate with all internal ...

AA2IT

Mail Services Associate

Morris Plains, NJ · On-site

$20 - $23/hr

Mail Services Associate Title: Mail Services Associate Bill Rate: $20-23/HR on W2 Hours: 8-5 M-F Location: 115 Tabor Road, Morris Plains, NJ Resource typical working day: * Receiving and sorting ...

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Mail Assistant information

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What cities near East Rutherford, NJ are hiring for Mail Assistant jobs?

Cities near East Rutherford, NJ with the most Mail Assistant job openings:

Mail Assistant jobs near you

Mail & Print Services Assistant

Pyramid Consulting

Manhattan, NY • On-site

$28 - $32/hr

Other

Medical, Dental, Vision, Retirement

Posted 19 days ago

Job description

Immediate need for a talented Mail & Print Services Assistant. This is a 03+ Months Contract opportunity with long-term potential and is located in New York, NY (Onsite). Please review the job description below and contact me ASAP if you are interested.
Job ID:26-25573
Pay Range: $28 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:

  • As a Mail & Print Services Assistant, you will be responsible for all aspects of the mailroom operations for a building or campus.
  • Supervise and actively support personnel across all mailroom and shipping and receiving functions. Set work schedules, assign tasks and cross-train staff to ensure full operational coverage, including during high-volume event periods and seasonal activations.
  • Oversee the receipt, handling, logging and dispatch of apparel samples, seasonal product, confidential materials and VIP items. Maintain a secure and clearly documented chain of custody for all inbound and outbound shipments at all times.
  • Manage high-volume event product flows in a fast-paced environment, ensuring accurate intake, secure storage and timely distribution. Coordinate logistics for high-profile activations with the professionalism and discretion the client requires.
  • Maintain and enforce mailroom policies and procedural manuals, including protocols for confidential and high-value items. Communicate updates clearly to all team members and drive consistent compliance.
  • Operate and oversee shipping and tracking platforms including UPS, FedEx, USPS, PS Tracks, Ricoh, Pitney Bowes and related mail and package systems. Ensure all team members are trained and proficient on applicable platforms.
  • Resolve operational issues quickly and decisively. Identify root causes, implement corrective actions and communicate outcomes to relevant stakeholders without delay.
  • Develop and refine techniques that improve throughput, accuracy and security, particularly during peak periods and event-driven surges.
  • Maintain cost records by department, implement cost-saving measures and report on operational efficiency with accuracy and transparency.
  • Ensure all work output reflects the highest standards of organization, confidentiality and client service. Uphold the client's maxims in every interaction.
Key Requirements and Technology Experience:
  • High School Diploma or GED with five or more years of job-related experience. Prior supervisory or shift manager experience required.
  • Experience in a high-volume mailroom, shipping operation or logistics environment strongly preferred.
  • Working knowledge of mailroom and shipping operations, including intake protocols, chain-of-custody practices and handling procedures for confidential and high-value items.
  • Demonstrated ability to manage sensitive information with discretion and maintain confidentiality under pressure.
  • Proficient in Microsoft Office (Word, Excel, Outlook, Teams), Slack, Zoom and Box. Familiarity with UPS, FedEx, USPS, PS Tracks, Ricoh, Pitney Bowes and other mail and package management systems.
  • Exceptional organizational skills with the ability to prioritize, adapt and execute in a high-paced, high-stakes environment.
  • Motivated, hands-on and committed to team and client success.
  • Years of Experience -2-4 years

Our client is a leading Commercial Real Estate Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.
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