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Mail Assistant Jobs in Rhode Island (NOW HIRING)

Green and Spiegel LLC

Office Coordinator

Providence, RI · On-site

$20 - $23/hr

Job Type Full-time Description Mail & Document Intake and Client Support * Receive, log, scan, and ... Office & Facilities Support * Assist with daily office upkeep, including maintaining shared spaces ...

GREEN AND SPIEGEL US LLC

Office Coordinator

Providence, RI · On-site

$20 - $23/hr

Description Mail & Document Intake and Client Support * Receive, log, scan, and distribute incoming ... Office & Facilities Support * Assist with daily office upkeep, including maintaining shared spaces ...

Brownhealth

Executive Assistant

Providence, RI

$28.12 - $46.39/hr

The Executive Assistant is expected to embrace Brown University Health 's mission of Delivering ... Opens, sorts, and distributes all mail addressed to the Brown University Health Executive.Maintains ...

Brown University Health

Executive Assistant

Providence, RI · On-site

$28.12 - $46.39/hr

... Assistant is expected to embrace Brown University Health's mission of Delivering health with care ... Opens, sorts, and distributes all mail addressed to the Brown University Health Executive.

Indeglia & Associates, Attorneys at Law, PLLC

Be Seen First

Administrative Assistant Reception

Warwick, RI · On-site

$16.50 - $20.75/hr

... assistant. Depending upon the candidate's desire and progress, the position can move the candidate ... The candidate will be required to learn how the mail system works. While that sounds incredibly ...

Indeglia & Associates, Attorneys at Law, PLLC

Be Seen First

Administrative Assistant Reception

Warwick, RI · On-site

$16.50 - $20.75/hr

... assistant. Depending upon the candidate's desire and progress, the position can move the candidate ... The candidate will be required to learn how the mail system works. While that sounds incredibly ...

Brown University Health

Department Assistant

Johnston, RI · On-site

$18.13 - $29.90/hr

... mail and packages; prepare correspondence and obtain supporting documentation as needed Act as liaison for conference room scheduling and managing room reservations Post and maintain required ...

Brownhealth

Department Assistant

Johnston, RI · On-site

$18.13 - $29.90/hr

... mail and packages; prepare correspondence and obtain supporting documentation as needed Act as liaison for conference room scheduling and managing room reservations Post and maintain required ...

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All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Rhode Island

Mail Assistant information

See Rhode Island salary details

$22.5K

$44.5K

How much do mail assistant jobs pay per year?

As of Sep 5, 2026, the average yearly pay for mail assistant in Rhode Island is $44,603.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,965.00 and $40,961.00 per year, depending on experience, location, and employer.

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Rhode Island?

The most popular types of Mail jobs in Rhode Island are:

What cities in Rhode Island are hiring for Mail Assistant jobs?

Cities in Rhode Island with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Rhode Island as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,603 per year, or $21.4 per hour.

Office Coordinator

Green and Spiegel LLC

Providence, RI • On-site

$20 - $23/hr

Full-time

Re-posted 10 days ago

Job description

Job Type
Full-time
Description
Mail & Document Intake and Client Support
  • Receive, log, scan, and distribute incoming mail, notices, and client documents.
  • Maintain organized physical and electronic filing systems.
  • Provide basic assistance to visitors and direct them to the appropriate team members.

Office & Facilities Support
  • Assist with daily office upkeep, including maintaining shared spaces and basic organization.
  • Help order and restock office supplies and track inventory levels.
  • Support basic maintenance of office equipment (copiers, printers, scanners) and report issues to IT or appropriate contacts.
  • Assist in coordinating deliveries and vendor services as directed.
  • Help maintain a clean, organized, and functional office environment.

Phone Calls & Appointment Scheduling
  • Answer incoming calls, direct calls, and take messages as needed.
  • Assist with scheduling and confirming appointments for attorneys and staff.

HR Assistance
  • Assist with onboarding logistics for new hires in coordination with HR and IT (e.g., workspace setup, materials).
  • Help organize and support employee engagement activities such as team lunches or office events.
  • Provide administrative support to HR-related processes as needed.

Project Work
  • Assist with digitization and secure disposal of physical files.
  • Provide general support on office or operational projects as assigned.

Requirements
  • Working hours are Monday-Friday, 9 am-3 pm.
  • Bachelor's degree required.
  • 1-3 years of administrative experience, preferably in a legal or professional services environment.
  • Strong attention to detail and commitment to quality assurance.
  • Excellent management, prioritization and organizational skills.
  • Demonstrate leadership, teamwork and collaboration in a professional setting and with respect for all levels of employees.
  • Proficiency with MS Office Suite products.
  • Must be available to work on-site; remote work is not available for this position.

Salary Description
$20-$23/hour

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