Logistics Coordinator Entry Level Jobs in Silver Spring, MD

About EAB

At EAB, our mission is to make education smarter and our communities stronger. We work with more than 2,800 institutions to drive transformative change through data-driven insights and best-in-class capabilities. From kindergarten to college to career, EAB partners with leaders and practitioners to accelerate progress and drive results across enrollment, student success, institutional strategy, data analytics, and advancement. We work with each partner differently, tailoring our portfolio of research, technology, and marketing and enrollment solutions to meet the unique needs of every leadership team, as well as the students and employees they serve.

At EAB, we serve not only our partner institutions but each other—that's why we are always working to make sure our employees love their jobs and are invested in their communities. See how we've been recognized for this dedication to our employees by checking out our recent awards.

For more information, visit our Careers page.  

The Role in Brief:

Executive Assistant, Talent and Adult Market (Entry Level)

The Executive Assistant will provide high-quality executive support to the Chief Talent Officer and the Executive Vice President of EAB’s Marketing and Enrollment Solutions Adult Market division, while also supporting select department-wide processes, initiatives, meetings, and events.

This role requires strong judgment, discretion, organization, follow-through, and a thoughtful, collaborative working style. The successful candidate will build strong relationships with the executives and their teams, anticipate needs, communicate clearly, and help ensure the executives are prepared and organized while contributing to the smooth and effective operation of their teams. As the individual develops knowledge of the executives, their teams, and the business, there will be opportunities to take on increasing ownership of team and department initiatives, communications, events, and special projects.

The current opportunity is based in Washington, DC and requires regular in-person presence in the office, generally 2-3 days per week.

Primary Responsibilities:

Executive Support and Calendar Management

• Strategically manage complex executive calendars, gathering context and using sound judgment to prioritize competing requests, understand scheduling dependencies, anticipate needs, protect time for critical priorities, and ensure executives are prepared for key meetings and commitments.
• Coordinate internal and external meetings and, as needed, executive travel, ensuring logistics are well managed and executives have the relevant context, agendas, materials, and other information they need.
• Anticipate executive needs and proactively manage follow-through on commitments, deadlines, and key activities, including reserving work time, providing reminders, and establishing timelines as appropriate.
• Manage day-to-day executive logistics and administrative needs, including tracking and submitting expense reports, coordinating meals and travel logistics, and handling other requests that support executives’ productivity and effectiveness.
• Serve as a key point of contact for senior leaders and their EAs/coordinators, fostering strong relationships and collaborating effectively on calendars, meetings, projects, and events.
• Partner with the Executive Assistant to the CEO and other EAs/coordinators to support executive suite needs and ensure appropriate coverage for executive events, lunches, Board meetings, and other activities.

Meeting, Communications, and Event Support

• Provide end-to-end support for key leadership and department meetings, including agenda development, presenter coordination, preparation of materials and pre-work, meeting logistics, note-taking, and documenting and communicating decisions, owners, and next steps.
• Draft, edit, proofread, and coordinate executive, department, and firmwide communications, presentations, meeting materials, weekly updates, newsletters, and other content.
• Support the planning and execution of department in-days, team gatherings, and special events, including agenda and content development, logistics, communications, presenter coordination, and the attendee experience.

Team and Department Support

• Support select Talent and Adult Market projects, initiatives, and recurring processes, partnering with functional teams on planning, coordination, communications, logistics, execution, and opportunities to improve processes and team efficiency.
• Manage select distribution lists, shared inboxes, calendars, Slack channels, and other department systems and processes, ensuring information is accurate, organized, and appropriately maintained.

Basic Qualifications:

• Bachelors Degree
• Excellent academic record
• Minimum 0+ years work experience
• Flexibility and eagerness to learn
• Attention to detail and prioritization
• Proactive thinking and problem solving
• Excellent organizational and communication skills
• Comfort asking questions, seeking context, and clarifying expectations to inform work and decisions
• Discretion with sensitive and confidential information and materials
• Experience creating polished deliverables using PowerPoint, Excel, and other tools, with particular strength in refining content for presentation and developing PowerPoint decks from scratch

Ideal Qualifications:

• Experience developing effective systems for organizing work and staying ahead of priorities
• Proven experience managing multiple, competing priorities
• Ability to provide objective upward feedback to managers
• Ability to work and make decisions independently and autonomously
• Comfort communicating with senior executives
• Demonstrated initiative and interest in taking increasing ownership of projects and processes over time.

If you’ve reached this section of the job description and are unsure of whether to apply, please do! At EAB, we welcome new perspectives and learn from each other’s unique experiences. We would encourage you to submit an application if this is a role you would be passionate about doing every day.

Compensation:

The anticipated starting salary for this role is $45,000 per year.  

Benefits:

Consistent with our belief that our employees are our most valuable resource, EAB offers a competitive and inclusive benefits package. Our benefits currently include:

• Medical, dental, and vision insurance plans; dependents and domestic partners eligible
• 20+ days of PTO annually, in addition to paid firm and floating holidays
• Daytime leave policy for community service and flextime for fitness activities (up to 10 hours per month each)
• 401(k) retirement savings plan with annual discretionary company matching contribution
• Health savings account, healthcare and dependent care flexible spending account, and pre-tax commuter plans
• Employee assistance program with counseling services and resources available to all employees and immediate family
• Wellness programs including gym discounts, incentives to promote healthy living, and family access to the leading app for sleep, meditation, and relaxation
• Fertility treatment coverage and adoption or surrogacy assistance
• Paid parental leave with phase back to work program for birthing and non-birthing parents
• Access to milk shipping service to support nursing employees during business travel
• Discounted pet health insurance coverage for dog and cat family members
• Company-provided life, AD&D, and disability insurance
• Financial wellness resources and membership in a robust employee discount program
• Access to employee resource groups, merit-based advancement, and dynamic professional growth opportunities

Benefits kick in day one; learn more at eab.com/careers/benefits.

This opening is not eligible for visa sponsorship at this time; EAB will thus consider candidates who possess U.S. work authorization that does not require employment-based visa sponsorship now or in the future.

At EAB, we believe that to fulfill our mission to “make education smarter and our communities stronger” we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard.

To that end, EAB is an Equal Opportunity Employer, and we make employment decisions on the basis of qualifications, merit and business need. We don’t discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.