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Lockbox Operations Jobs in Chicago, IL (NOW HIRING)

Property Management Corp

Controller

Lemont, IL · On-site

$80K - $85K/yr

  • Medical

  • Retirement

... of operations through cross-training, and continually improving financial systems and procedures ... Establish new association bank accounts and lockbox services. * Maintain bank signature cards and ...

Property Management Corp

Controller

Lemont, IL · On-site

$80K - $85K/yr

  • Medical

  • Retirement

  • PTO

... of operations through cross-training, and continually improving financial systems and procedures ... Establish new association bank accounts and lockbox services. * Maintain bank signature cards and ...

Old National Bank

ABL Collateral Analyst II

Chicago, IL · On-site

$62K - $122K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

... operational units, participation settlements with Agents, follow up and resolution of past due ... lockbox accounts; monitor DDA's for suspicious or overdraft activity. • Participate in all ...

Old National Bank

ABL Collateral Analyst II

Chicago, IL · On-site

$62K - $122K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

Work with Credit and Operations Manager to ensure proper documentation of loans as well as ... and lockbox accounts; monitor DDA's for suspicious or overdraft activity. * Participate in all ...

Old National Bank

ABL Collateral Analyst II

Chicago, IL · On-site

$62K - $122K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

... operational units, participation settlements with Agents, follow up and resolution of past due ... lockbox accounts; monitor DDA's for suspicious or overdraft activity. • Participate in all ...

Heidrick & Struggles

Accounts Receivable Analyst

Chicago, IL · On-site

$24.75 - $31.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Analyst partners closely with internal stakeholders to enhance operational efficiency and ... Verify lockbox transmissions have been received daily and take appropriate steps with the IT ...

Paylocity

TEMP TPA Support Specialist I

Schaumburg, IL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

... Operations. Use your problem-solving skills to shape the way others see Paylocity. Launch your ... lockbox, issuing claim reimbursements/distributions, initiating transfers between accounts as ...

S&C

Lead Business Systems Analyst

Chicago, IL · On-site

$116K - $154K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Lockbox, Tax Engines, Forex Rates etc. * Capability to communicate effectively across all levels in the organization (Verbal and Written). * Experience with Agile, Waterfall, and DevOps delivery ...

Heidrick & Struggles

Accounts Receivable Analyst

Chicago, IL

$24.75 - $31.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Analyst partners closely with internal stakeholders to enhance operational efficiency and ... Verify lockbox transmissions have been received daily and take appropriate steps with the IT ...

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Showing results 21-32

All JobsLockbox Operations JobsLockbox Operations Jobs in Chicago, IL

Lockbox Operations information

See Chicago, IL salary details

$102.5K

$149.2K

$198.8K

How much do lockbox operations jobs pay per year?

As of Aug 18, 2026, the average yearly pay for lockbox operations in Chicago, IL is $149,155.00, according to ZipRecruiter salary data. Most workers in this role earn between $109,200.00 and $197,800.00 per year, depending on experience, location, and employer.

What is lockbox operations?

Lockbox Operations refers to a service provided by banks where they receive, process, and deposit payments on behalf of businesses. These operations involve collecting mail payments sent to a secure P.O. box, opening and scanning checks, and posting payment information to the appropriate accounts. This helps companies speed up the processing of incoming payments, reduce in-house processing costs, and improve cash flow management. Lockbox Operations staff ensure that payments are processed accurately and securely, and may also handle remittance documents and provide daily transaction reports to clients.

What are the key skills and qualifications needed to thrive in lockbox operations?

To excel in Lockbox Operations, you need strong attention to detail, analytical abilities, and a background in finance or accounting, often supported by a high school diploma or associate degree. Familiarity with lockbox processing systems, banking software, and document imaging tools is essential. Excellent organizational skills, reliability, and effective communication help individuals stand out in this role. These competencies ensure accurate processing of financial transactions, minimize errors, and support efficient workflow in high-volume banking environments.

What are some common challenges faced in lockbox operations, and how are they typically addressed?

In Lockbox Operations, a frequent challenge is managing large volumes of payments while ensuring accuracy and meeting strict processing deadlines. Errors in data entry or delays can impact client satisfaction and financial reporting. Teams typically address these challenges by using advanced automated systems, following standardized procedures, and conducting regular quality checks. Collaboration with IT and client service teams is also essential to quickly resolve technical issues or exceptions and maintain a high level of service.

What is the difference between Lockbox Operations vs Cash Processing Clerk?

AspectLockbox OperationsCash Processing Clerk
CredentialsBanking certifications, familiarity with banking softwareBasic financial or clerical experience, sometimes banking knowledge
Work EnvironmentBank branches, processing centers, financial institutionsBank branches, back-office financial departments
Industry UsageFinancial services, bankingBanking, retail banking, financial institutions
Job FocusProcessing incoming payments via mailed checks, electronic paymentsHandling cash, verifying deposits, data entry

Lockbox Operations primarily involves managing incoming payments received through mail or electronic means, focusing on processing and depositing funds efficiently. Cash Processing Clerks handle cash transactions, verify deposits, and perform data entry tasks. While both roles support banking operations, Lockbox Operations emphasizes payment processing, whereas Cash Processing Clerks focus on cash handling and verification.

What are popular job titles related to Lockbox Operations jobs in Chicago, IL?

For Lockbox Operations jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Lockbox Operations jobs in Chicago, IL look for?

The top searched job categories for Lockbox Operations jobs in Chicago, IL are:

Lockbox Operations jobs near you
Infographic showing various Lockbox Operations job openings in Chicago, IL as of August 2026, with employment types broken down into 83% Full Time, 13% Part Time, 2% Temporary, and 2% Contract. Highlights an 92% In-person, 4% Hybrid, and 4% Remote job distribution, with an average salary of $149,155 per year, or $71.7 per hour.

Controller

Property Management Corp

Lemont, IL • On-site

$80K - $85K/yr

Full-time

Medical, Retirement

Posted 19 days ago

Job description

CONTROLLER

POSITION SUMMARY

The Controller is responsible for the overall financial administration of the condominium and homeowner associations. This position provides leadership and oversight for association accounting, treasury management, financial reporting, budgeting, banking, audits, special assessment administration, and regulatory compliance.
The Controller ensures the integrity and accuracy of all financial records, establishes and maintains sound internal controls, coordinates annual audits and tax reporting, and serves as the primary financial resource for management, Boards of Directors, auditors, financial institutions, and regulatory agencies.
This position also provides leadership to the accounting department by developing efficient processes, supporting staff, ensuring continuity of operations through cross-training, and continually improving financial systems and procedures.
KEY RESPONSIBILITIES

Financial Leadership & Oversight

  • Provide leadership and oversight of all association accounting functions.
  • Ensure the accuracy, completeness, and timeliness of financial reporting.
  • Develop, implement, and maintain sound accounting procedures and internal controls.
  • Recommend improvements to accounting systems, workflows, and financial processes.
  • Provide financial guidance and support to company leadership and community association Boards of Directors.
  • Maintain confidentiality of all financial information.
Association Financial Reporting

  • Review and approve monthly financial statements for managed associations.
  • Prepare and post adjusting journal entries.
  • Post assessment charges and ensure assessment accuracy.
  • Determine and process monthly reserve transfers.
  • Prepare customized financial reports and analyses as requested by Boards of Directors and management.
  • Respond to Board member financial inquiries.
Corporate Accounting

  • Manage accounts payable and accounts receivable. 
  • Complete monthly corporate financial statements. 
  • Assist in preparing annual operating budgets. 
  • Reconcile corporate credit card accounts. 
Treasury & Banking Management

  • Monitor Positive Pay banking systems.
  • Establish new association bank accounts and lockbox services.
  • Maintain bank signature cards and authorized signers.
  • Open, monitor, and renew Certificates of Deposit (CDs).
  • Maintain banking records and tracking spreadsheets.
  • Coordinate closure of prior banking relationships during community transitions.
  • Monitor the successful transition of utility accounts and banking services for newly acquired associations.
Audit, Tax & Regulatory Compliance

  • Coordinate annual financial audits and tax return preparation with outside CPA firms.
  • Prepare financial schedules and supporting documentation required for audits.
  • Respond to audit confirmations and questionnaires regarding accounts receivable and accounts payable.
  • Track tax return preparation and filing deadlines.
  • Process EFTPS tax payments as required.
  • Respond to IRS and state tax notices.
  • Coordinate updates to federal and state tax records, including legal address changes.
  • Complete condominium questionnaires involving financial, legal, rental, structural, and special assessment information.
Budgeting & Financial Planning

  • Assist with annual operating budget preparation.
  • Develop reserve funding forecasts.
  • Assist management with long-term financial planning.
  • Prepare financial projections related to capital improvement projects and special assessments.
Special Assessment & Loan Administration

  • Develop owner assessment allocation schedules.
  • Prepare project cost projections.
  • Monitor capital project expenditures compared to approved budgets.
  • Forecast reserve funding requirements.
  • Manage Lines of Credit associated with capital projects.
  • Calculate homeowner payoff amounts.
  • Coordinate quarterly loan principal reductions and loan re-amortizations.
New Association Financial Onboarding

  • Establish accounting records for newly acquired associations.
  • Configure associations within software program, including assessment schedules, charge codes, billing, and late fee structures.
  • Establish associations within closing software program and upload required documentation.
  • Import beginning financial balances.
  • Verify ownership percentages and prepare assessment allocation schedules.
  • Coordinate financial transition activities to ensure a seamless onboarding process.
Supervisory Responsibilities

  • Provide leadership, guidance, and technical support to accounting personnel.
  • Assist with employee training and onboarding.
  • Monitor workload distribution and ensure timely completion of accounting functions.
  • Recommend process improvements and best practices.
  • Foster a collaborative, service-oriented accounting team.
QUALIFICATIONS

  • Bachelor's degree in Accounting, Finance, or related field required.
  • CPA designation preferred but not required.
  • Minimum five years of progressively responsible accounting experience, preferably as a CFO, Controller, or Accounting Manager.
  • Experience with condominium associations, homeowner associations, property management, or real estate accounting strongly preferred.
  • Experience coordinating audits and tax preparation.
  • Experience with Village Management Software (VMS) or similar property management accounting software preferred.
  • Strong knowledge of GAAP and financial reporting.
  • Thorough understanding of banking, treasury management, and internal controls.
  • Excellent analytical, organizational, and problem-solving skills.
  • Advanced Microsoft Excel proficiency.
  • Ability to manage multiple priorities while meeting strict deadlines.
  • Strong written and verbal communication skills.
  • Ability to explain financial information to non-financial audiences.
  • Exceptional attention to detail and accuracy.
  • High level of integrity and professionalism.
  • Ability to remain seated for extended periods while working at a computer.
WHAT WE OFFER

This is an exceptional opportunity to join a stable, successful company with 30 years of consistent leadership and growth. You'll work directly with an experienced owner-operator, gaining unique insights while having the autonomy to lead accounting and make meaningful impact. We value loyalty, innovation, and the kind of deep industry knowledge that comes from working your way up through the ranks.
WORKING CONDITIONS

  • Professional office environment in Lemont, IL.
  • Valid driver's license and reliable transportation required.
  • Ability to travel locally within service area for occasional meetings with banks, board members, or vendors.
COMPENSATION & BENEFITS

  • Health insurance - Employee Funded
  • Paid Holidays
  • 401K program
  • 2 weeks per year (earn as you go)
  • Professional development and continuing education opportunities
  • Opportunity to be part of a stable, family-owned business with strong values