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Lockbox Coordinator Jobs in Ohio (NOW HIRING)

Wilmerhale

Billing Coordinator

Miamisburg, OH

Coordinates and implements electronic cash receipts files from lockbox; stays current on latest methods for more efficiently processing payments from lockbox vendors * Accurate and timely posting of ...

WilmerHale

Billing Coordinator

Miamisburg, OH · On-site

Coordinates and implements electronic cash receipts files from lockbox; stays current on latest methods for more efficiently processing payments from lockbox vendors * Accurate and timely posting of ...

WilmerHale

Billing Coordinator

Miamisburg, OH · Hybrid

Coordinates and implements electronic cash receipts files from lockbox; stays current on latest methods for more efficiently processing payments from lockbox vendors * Accurate and timely posting of ...

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Lockbox Coordinator information

What is a lockbox coordinator?

A Lockbox Coordinator is a financial professional responsible for managing and processing payments received through a bank's lockbox service. This role involves overseeing the daily operations of lockbox accounts, ensuring that incoming payments are properly recorded, deposited, and reconciled with client accounts. Lockbox Coordinators also handle inquiries, resolve discrepancies, and maintain accurate documentation. Their work helps streamline the cash flow process for businesses by expediting the collection and posting of receivables.

How does a lockbox coordinator typically collaborate with other departments to ensure the accuracy and efficiency of payment processing?

A Lockbox Coordinator regularly works with accounting, treasury, and customer service teams to reconcile payments, resolve discrepancies, and maintain accurate records. They play a key role in ensuring that incoming payments are processed quickly and correctly, often communicating with internal departments to clarify remittance information or address exceptions. Effective collaboration helps prevent delays, ensures compliance with company policies, and maintains positive relationships with clients and customers. This teamwork-oriented environment also creates opportunities to learn from other functions and gain a broader understanding of company operations.

What are the key skills and qualifications needed to thrive as a lockbox coordinator, and why are they important?

To thrive as a Lockbox Coordinator, you need strong attention to detail, organizational skills, and a background in finance or banking, often supported by a high school diploma or equivalent. Familiarity with lockbox processing systems, payment processing software, and Microsoft Office Suite is typically required. Excellent time management, problem-solving abilities, and effective communication set standout professionals apart in this role. These skills ensure accurate processing of payments, timely resolution of discrepancies, and efficient workflow in high-volume financial environments.

What is the difference between Lockbox Coordinator vs Accounts Payable Clerk?

AspectLockbox CoordinatorAccounts Payable Clerk
CredentialsBasic accounting knowledge, familiarity with banking softwareBasic accounting, invoice processing experience
Work EnvironmentBanking or finance department, office settingFinance or accounting department, office setting
Employer & IndustryFinancial institutions, corporationsBusinesses, organizations with vendor payments
Search & Comparison IntentRoles handling bank deposits, cash flowRoles managing vendor payments, invoices

The Lockbox Coordinator primarily manages incoming payments processed through bank lockboxes, focusing on deposit accuracy and reconciliation. In contrast, the Accounts Payable Clerk handles vendor invoices and payments. While both roles require basic accounting skills and work in finance environments, their core responsibilities differ, with the Lockbox Coordinator centered on bank deposit processing and the Accounts Payable Clerk on managing outgoing payments.

What are the most commonly searched types of Lockbox jobs in Ohio?

The most popular types of Lockbox jobs in Ohio are:

What cities in Ohio are hiring for Lockbox Coordinator jobs?

Cities in Ohio with the most Lockbox Coordinator job openings:

Lockbox Coordinator jobs near you

Billing Coordinator

Wilmerhale

Miamisburg, OH

Full-time

Posted 21 days ago

Job description

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

About the Role

Assist with maintaining integrity of client and matter financial data. Maintain timekeeper information and provide departmental administrative support.

What You Will Be Doing

  • Maintain Elite 3E Client and Matter Maintenance Records, including but not limited to: coding; address changes; currency changes; and close/reopen matters upon request.
  • Review Outside Counsel Guidelines Finance Summary and make required edits to client and matter maintenance records in Elite 3E as directed to ensure adherence to Outside Counsel Guidelines (OCGs) and any negotiated rate agreements.
  • Submit timekeepers for approval in client e-billing systems both as part of the Annual Rate Process as well as on an ad hoc basis.
  • Monitors Client-Matter Setups mailbox and departmental hotline to ensure requests are handled on a timely basis. 
  • Assists the Client Account Specialists with Accounts Receivable write-offs.
  • Pull cost receipts for clients that require the cost backup to accompany the invoice.
  • Responds to inquiries from firm management, partners, and staff regarding all aspects of the cash applications function.
  • Ensures accurate processing of payments and the data entry that accompanies posting payments; implements processes/audits to minimize errors.
  • Manages service to billing partners and their secretaries.
  • Coordinates and implements electronic cash receipts files from lockbox; stays current on latest methods for more efficiently processing payments from lockbox vendors
  • Accurate and timely posting of cash receipts to appropriate client and ledger accounts.
  • Assists collection staff to determine proper allocation of all unallocated payments; establishes regular review of unallocated payments.
  • Monitors personal account deductions data entry into 3E.
  • Assists G/L group monthly to reconcile firm bank accounts.
  • Backs up Cash Management staff in GL group in the set-up, approval, sending and recording of wire transfers. Works with clients and attorneys on a daily basis responding to inquiries about payments and applications.
  • Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented ("can-do") approach. Effectively supports internal departments

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