Lobbying Intern Jobs (NOW HIRING)

Basic Function: Works with the General Manager to lead the organization's financial operations by overseeing accounting, annual budgeting process, reporting, compliance, and internal controls to ensure fiscal integrity and transparency. Provides strategic financial guidance to leadership and the Board, while managing key financial activities such as cash flow, investments, audits, and regulatory compliance to support effective decision-making and organizational goals.

Primary Responsibilities: Manages the organization's financial matters, ensuring accurate reporting, effective controls, and proactive oversight of accounting processes and timely communication of variances. Monitors financial performance, including budgets and cash flow, while ensuring compliance with all regulatory and audit requirements. Partners with leadership to guide financial planning and continuously strengthen processes, systems, and overall financial management, including oversight of insurance coverage to ensure appropriate protection and continuity.

Financial Operations

• Oversee all accounting functions, including accounts payable, accounts receivable, payroll, general ledger, and billing
• Prepare and review monthly, quarterly, and annual financial statements
• Present financial reports to the General Manager, Executive Committee, and Board
• Oversee budget tracking, budget-to-actual analysis and provide variance insights
• Work closely with the General Manager on financial planning, annual budgeting, and overall financial performance
• Monitor and forecast cash flow to ensure sufficient liquidity for operations
• Oversee fixed asset schedules, including capitalization, depreciation, and disposals

Regulatory & Compliance

• Ensure compliance with GAAP and nonprofit regulations
• Oversee federal, state, and local filings, and lobbying disclosures
• Ensure proper accounting for restricted vs unrestricted funds
• Oversee year-end tax reporting, including W-2 and 1099 preparation and filing,ensuring IRS compliance
• Oversee retirement plan compliance in coordination with recordkeepers and advisors to ensure adherence to regulatory requirements and proper financial reporting

Lobbying Compliance

• Track and report lobbying expenditures in accordance with IRS and State requirements
• Coordinate with legal and compliance partners on reporting thresholds and disclosures

Investments & Reserves

• Monitor investment accounts and overall portfolio performance
• Review and approve investment accounting activity, including realized and unrealized gains and income
• Serve as liaison to investment advisors and the finance committee
• Provide analysis and recommendations on investment performance, strategy, and financial impact

Debt & Financing

• Manage loan agreements, compliance requirements, and covenant reporting
• Review and approve all debt-related activity, including schedules, draws, accruals, and payments, ensuring accuracy and compliance with loan agreements

Internal Controls

• Maintain and update accounting policies, procedures, and segregation of duties
• Review and approve journal entries and major transactions
• Review and approve all cash disbursements and ACH batches prior to release
• Ensure payments are appropriate, properly supported, and aligned with policies and budget
• Ensure proper revenue recognition and that policies are consistently applied and followed
• Oversee month-end and year-end close processes to ensure timely and accurate reporting

Audit & Board Support

• Lead annual financial audit and prepare required schedules
• Serve as primary liaison with auditors and the finance committee
• Review workers' compensation audit results and approve financial impacts
• Ensure proper accounting treatment and alignment with budget
• Oversee retirement plan audit process and ensure reporting accuracy
• Address audit findings and ensure proper treatment

Insurance Oversight

• Provide financial oversight of insurance programs and review related expenses
• Incorporate insurance costs into budgeting, forecasting, and variance analysis
• Evaluate policies for risk management effectiveness
• Partner with HR during renewals to assess cost impact and coverage changes
• Oversee and manage vendor insurance certificates and W9s for all new and existing vendors

Accounting Systems and Other

• Oversee and administer accounting and payroll systems and financial software to ensure effective use and data integrity
• Oversee and manage cash receipts
• Evaluate accounting processes for efficiency, accuracy, and automation opportunities
• Recommend improvements to the General Manager
• Attend board and committee meetings in-person, will require occasional travel

Knowledge, Skills, and Abilities

• Strong knowledge of GAAP, nonprofit accounting, fund accounting, and regulatory requirements
• Expertise in financial reporting, budgeting, forecasting, cash flow management, and variance analysis
• Ability to manage full-cycle accounting, audits, and internal controls with a high degree of accuracy
• Proven experience leading and developing accounting staff
• Ability to analyze financial results and present insights to leadership and Board
• Experience overseeing investments, debt, and compliance
• Proficiency in accounting systems, financial tools, and process improvement
• Strong organizational, problem-solving and prioritization skills, with the ability to manage multiple deadlines and responsibilities
• Maintain professionalism and respectful conduct
• Adhere to safety protocols and workplace policies
• Collaborate effectively and respectfully with employees, colleagues, public, vendors, contract staff and other stakeholders
• Maintain reliable attendance
• Maintain a high level of confidentiality and discretion in handling sensitive information
• Maintain focus and accuracy during high workload periods
• Proficiency in Microsoft Office Suite
• Ability to work independently
• Ability to lead teams effectively
• Strong decision-making skills

Work Environment

• Operate in a professional office setting with standard equipment, including copiers
• Work extended hours during audits, budget cycles, and month-end close
• Interact frequently with staff and external partners
• Travel occasionally for meetings
• Perform light lifting of materials and equipment

Essential Functions

• Communicate effectively in English
• Read and interpret complex financial documents and information
• Operate office equipment and financial systems, including computers, keyboards, phones, and other related technology
• Remain in a stationary position for extended periods while working at a computer
• Perform repetitive tasks such as typing and data entry
• Lift up to 30 pounds
• Navigate office environments without assistance, including stairs
• Hear and see to interpret instructions and financial data
• Comprehend and communicate effectively in English

Positions Supervised

• Staff Accountant - Accounts Payable
• Staff Accountant - Payroll

Disclaimer: Duties and responsibilities described are not a comprehensive list, and additional tasks may be assigned from time to time. The scope of the job may change as necessitated by business demands.