Spectrum Behavioral Therapies is looking for passionate, driven professionals seeking ABA Admin jobs where they can make a real impact.
We’re looking for a highly organized and detail-oriented Administrative Professional to join our team. In this role, you’ll be the go-to person for keeping operations running smoothly — handling scheduling, communications, document management, and providing essential support to both leadership and staff. If you thrive in a fast-paced environment and enjoy being the backbone that helps everything function seamlessly, we’d love to hear from you.
Compensation: $22 / hr - $25 / hr
Job Type: Full-time
Schedule: Monday to Friday, 9am-6pm
Benefits:- PTO
- Insurance (Medical, Dental, Vision)
- 401K
Responsibilities- Assists with creating schedules for 50+ clients and 50+ staff
- Inputs schedules for clients, direct staff, and supervisors
- Assists with minor and major schedule changes for staff and clients
- Assists with day-to-day scheduling adjustments
- Finds daily/weekly/monthly make-up and fill-in sessions
- Communicates schedule changes with staff, parents, and supervisors
- Accurately inputs data/sessions into Practice Management Software (PMS)
- Communicates and ensures implementation of company policies and procedures as well as California Employee Laws and Regulations
- Represents Spectrum professionally to clients, staff, and other professionals (i.e., dress code, attendance, oral/written communication, etc.)
- Answers phone calls from staff and parents
- Documents all correspondence with staff and clients in PMS
- Assists with new hire onboarding tasks including creating training schedules, preparing materials, filing new hire forms, etc.
- Ensures staff’s credentials and documents (i.e., auto insurance, driver's license, etc.) are up to date
- Ensures staff timesheets are converted on a weekly basis
- Ensures collection of parent signatures on a weekly basis
- Assists with maximizing billable hours and minimizing overtime
- Attends mandatory training and meetings
- Assists with daily operations as directed by Directors
- Responds to emails from staff, supervisors, and parents within 1 business day
- Completes daily/weekly/monthly tasks
- Assists with scheduling monthly staff check-in meetings, staff meetings, and trainings
- Calculates monthly supervision hours on an ongoing basis
- Approves/denies RTO submission by checking scheduling limitations and ensuring policies are met
- Assists with onboarding and termination checklists for staff and clients
- Assists with office tasks (i.e., taking out trash, restocking office items, maintaining cleanliness of the office, reporting on inventory, etc.)
- Disinfects used toys and surfaces after each session at the center
- Follows and enforces all COVID-19 Safety Policies/Procedures in the office setting
- Assists clinical staff as needed during center-based sessions (i.e., supervising child during staff’s rest breaks, accompanying staff/client to bathrooms, assisting with changing diapers, etc.)
Required Skills- Minimum 1 year experience with ABA scheduling (highly preferred)
- Bilingual in Spanish (highly preferred)
- Experience with ABA practice management software (highly preferred)
- Excellent customer service/interpersonal skills
- Ability to multi-task and problem solve
- Excellent verbal and written communication skills (phone and email etiquette)
- Ability to sit and work on a computer for extended hours
- Computer skills: Outlook, Microsoft Excel, Microsoft Word, etc.
- High School Diploma required. College degree preferred.
- Must pass criminal background check
Characteristics:- Reliable/Punctual (Must have excellent attendance)
- Professional
- Friendly
- Detail oriented
- Ability to multi-task and prioritize tasks throughout the day
- Ability to manage time and meet deadlines
About Us: We’re more than just an ABA company—we’re committed to providing high-quality, individualized programs that help children and their families thrive. By growing a team of dedicated individuals who put client progress first, we create meaningful change that lasts. At Spectrum Behavioral Therapies, our
center-based ABA therapy provides a structured and supportive environment tailored to each child’s unique needs. Our personalized, on-site services create a focused setting to successfully enhance learning.
Discover how our expert center-based ABA services can positively impact your child’s development.