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Licensing Admin Jobs in Utah (NOW HIRING)

Snap Finance

Sr. Salesforce Admin

West Valley City, UT · On-site

Serve as the primary administrator and strategic owner of the Salesforce platform, ensuring security, scalability, and operational excellence across all user, license, role, profile, permission, and ...

Snap Finance

Sr. Salesforce Admin

West Valley City, UT · On-site

Responsibilities : • Serve as the primary administrator and strategic owner of the Salesforce platform, ensuring security, scalability, and operational excellence across all user, license, role ...

South Ogden Post Acute

Nursing Home Administrator

Ogden, UT · On-site

$100K - $132K/yr

Nursing Home Administrator (NHA)South Ogden Post-Acute Rehab, South Ogden UTCascades Healthcare is ... Texas NFA license in good standingWhat You'll Do:Oversee daily operations while keeping the ...

South Ogden Post Acute

Nursing Home Administrator

Ogden, UT · On-site

$100K - $132K/yr

Nursing Home Administrator (NHA) South Ogden Post-Acute Rehab, South Ogden UT Cascades Healthcare ... Current Texas NFA license in good standing What You'll Do: * Oversee daily operations while keeping ...

Nearmap

Revenue Systems Administrator

Lehi, UT · On-site +1

Handle day-to-day Salesforce and Revenue Systems administration alongside the global admin team: user setup, roles, profiles, permission sets, security settings, and license management. * Build and ...

Nearmap

Revenue Systems Administrator

Lehi, UT · On-site +1

Handle day-to-day Salesforce and Revenue Systems administration alongside the global admin team: user setup, roles, profiles, permission sets, security settings, and license management. * Build and ...

Robert Half

Systems Administrator

Salt Lake City, UT · On-site

$80K - $100K/yr

Oversee Microsoft 365 administration by managing user accounts, groups, licensing, mail services, SharePoint access, and collaboration tools across the organization. * Administer identity and access ...

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All JobsLicensing Admin JobsLicensing Admin Jobs in Utah

Licensing Admin information

What does a licensing admin do?

A Licensing Admin, also known as a Licensing Administrator, is responsible for managing and processing licensing applications, renewals, and compliance documentation for organizations. They ensure that all necessary licenses and permits are up to date and in accordance with local, state, and federal regulations. Their duties often include maintaining records, liaising with regulatory bodies, and advising internal teams about licensing requirements. This role is essential in industries where regulatory compliance is critical, such as healthcare, finance, or entertainment.

What are the key skills and qualifications needed to thrive as a licensing admin, and why are they important?

To thrive as a Licensing Admin, you need strong organizational skills, attention to detail, and knowledge of licensing regulations, typically supported by a high school diploma or associate's degree. Familiarity with licensing management software, CRM systems, and document tracking tools is often required. Excellent communication, multitasking, and customer service skills help you effectively coordinate with clients and regulatory agencies. These abilities ensure accurate processing, compliance, and smooth operations in regulatory environments.

What are common challenges faced by licensing admins and how can they be managed effectively?

Licensing Admins often face challenges such as managing tight deadlines for renewals, staying updated on changing regulations, and coordinating with multiple internal departments and external agencies. To handle these effectively, strong organizational skills, attention to detail, and proactive communication are essential. Utilizing workflow management tools and maintaining a clear tracking system for license statuses can greatly reduce errors and ensure compliance. Regular training and staying informed about the latest regulatory changes also help Licensing Admins excel in their role.

What is the difference between Licensing Admin vs Licensing Specialist?

AspectLicensing AdminLicensing Specialist
Required CredentialsHigh school diploma or equivalent; some roles may require licensing or certificationTypically requires licensing or certification specific to the industry
Work EnvironmentOffice setting, administrative tasksOffice or field, more specialized licensing duties
Employer & Industry UsageCommon in healthcare, finance, and government sectorsUsed in similar sectors, often with more technical licensing responsibilities

The Licensing Admin primarily handles administrative tasks related to licensing processes, such as document management and data entry. In contrast, the Licensing Specialist often has a more technical role, focusing on licensing compliance, renewals, and industry-specific regulations. Both roles require understanding licensing procedures, but the Licensing Specialist typically requires more specialized knowledge and certifications.

What are popular job titles related to Licensing Admin jobs in Utah?

For Licensing Admin jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Licensing Admin jobs in Utah look for?

The top searched job categories for Licensing Admin jobs in Utah are:

Licensing Admin jobs near you
Infographic showing various Licensing Admin job openings in Utah as of August 2026, with employment types broken down into 1% Locum Tenens, 1% As Needed, 76% Full Time, 15% Part Time, and 7% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Senior Manager of Healthcare Licensing

Utah Division of Human Resource Management

Salt Lake City, UT • On-site

$40.95 - $49.38/hr

Full-time, Part-time

Posted 7 days ago

Job description

Senior Manager of Healthcare Licensing
FT / PT Status - Full-Time
Salary - $40.95 - $49.38 Hourly Wage
Remote Work / In-Office - HybridRecruiter - Tehra Gorski tgorski@utah.gov 801-530-6030
Application Deadline - 8/19/2026*
*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.
Are you ready to step into a pivotal management role overseeing medical and allied health professions? Are you a strategic problem-solver who enjoys streamlining workflows and managing business operations? Can you effectively collaborate with legal counsel, investigators, and government stakeholders to enforce licensing standards? Take the next step in your career and apply to join our dedicated team at DOPL!
**This position is eligible for teleworking up to two days per week, following an initial in-office training period.**
PRINCIPAL DUTIESIn this position, you will be the Licensing Administrator for the Medical and Allied Health Section of the Division of Professional Licensing. You will oversee a large group of licensing professions in the medical /health care fields, as you perform the following functions:
Key Responsibilities
Day-to-day responsibilities of this position:
Team Leadership and Development:
  • Lead, mentor, and develop the following diverse team of employees, fostering a collaborative and high-performing environment: (1) a team of at least four licensing specialists handling significant medical/health care professions; (2) one or more compliance (probation) specialists; (3) a specialist who develops international application pathways; and (4) at least two bureau managers who oversee licensing specialists for other health care professions.
  • Conduct regular performance reviews, provide constructive feedback, identify professional development opportunities for team members, and initiate corrective or disciplinary actions as needed.
  • Delegate tasks effectively and ensure equitable workload distribution.
  • Hire and onboard new team members and provide ongoing training.

Licensing Operations Management:
  • Oversee and ensure the timely and accurate processing of all license applications and related inquiries for DOPL's Medical and Allied Health Section professions.
  • Manage, develop, and/or implement efficient workflows and procedures to optimize licensing processes.
  • Recommend, advocate, and/or implement new and or changes to existing policies and procedures, laws, or rules.
  • Address complex licensing issues, appeals, and actions, including in collaboration with DOPL investigators, legal counsel, and boards.
  • Develop, direct, and/or evaluate programs.
    Identify data and information that suggest developing patterns of problems or complaints, from which general or specific trends and patterns can be discerned, suggesting a need for further investigation.
  • Audit and review systems and practices to ensure compliance with procedures, regulations, and standards.
  • Represent your licensing team at interprofessional, team, and/or agency meetings.
  • Give input and make determinations on disciplinary and non-disciplinary licensing actions to be taken in conjunction with investigation efforts.
  • Deliver presentations, stand-up training, or instruction to staff, management, licensees, professional associations, and the general public.
  • Receive, research, and respond to incoming questions or complaints; provide information, explain policy and procedures, and/or facilitate a resolution.
  • Research and review financial records, schedules, reports, and/or problem areas as needed or directed.

Board and Committee Support:
  • Provide comprehensive administrative and logistical support to the boards and committees associated with your professions, including ensuring compliance with applicable laws such as the Open and Public Meetings Act.
  • Coordinate and facilitate board meetings, helping to prepare agendas, minutes, and ensuring necessary documentation is available.
  • Act as a primary liaison between your boards/committees and your licensees and other third parties.
  • Ensure board directives and decisions are properly made and accurately implemented.

Legal Compliance:
  • Ensure strict adherence to all state and federal laws, administrative rules, and policies governing the licensing of DOPL's
  • Medical and Allied Health Section professions.
  • Stay abreast of changes in legislation and laws and rules impacting your professions and ensure practices and rules are updated accordingly.
  • Collaborate with leadership and/or legal counsel on the interpretation of laws and rules, and in responding to legal challenges or public inquiries.
  • Prepare cases for referral to the office of the Attorney General.
  • Propose appropriate rule amendments and actions to the licensing board and DOPL/Commerce leadership.
  • Collaborate with investigative personnel to ensure rigorous enforcement of licensing laws and rules.

Stakeholder Communication and Service:
  • Serve as a primary point of contact for inquiries from licensees, professional organizations, the public, and other government agencies regarding your managed professions.
  • Act as a liaison between your team and other agencies, work units, organizations, suppliers, etc.
  • Ensure your employees provide high-quality customer service, addressing questions and concerns professionally and efficiently.
  • Develop and disseminate clear and concise information regarding licensing requirements, processes, and regulatory updates.
  • Interact and communicate efficiently and professionally with Department of Commerce and DOPL leadership, managers, and other employees.

Ideal Candidate
Our Ideal candidate will possess:
  • Ability to coach and mentor.
  • Skills in organization, adaptability, and change management.
  • Skills in communication and conflict resolution
  • Exemplary organizational skills.

Qualifications
Minimum or "day-one" qualifications:
  • Supervisory Experience: At least 2 years of professional experience directly supervising staff, including conducting performance reviews, hiring, training, and delegating workloads. (Note: Because this role oversees other managers as well as specialists, substantial supervisory experience is critical).
  • Regulatory/Compliance Experience: Experience interpreting, applying, and ensuring compliance with complex laws, regulations, administrative rules, or corporate policies.
  • Operations & Process Improvement: Experience managing business operations, including developing, evaluating, or optimizing workflows and standard operating procedures.
  • Complex Problem Solving: Demonstrated experience researching and resolving complex customer, stakeholder, or operational escalations and complaints.
  • Professional Communication: Experience presenting information or delivering training to staff, management, or external stakeholders.

Preferred or trainable/on-the-job qualifications:
  • 4+ year of experience managing diverse teams of full time employees
  • Experience working within a government regulatory agency, licensing body, or healthcare administration environment.
  • Experience facilitating, advising, or providing administrative support to professional boards, committees, or executive councils (including familiarity with Open and Public Meetings Acts).
  • Experience researching, drafting, proposing, or implementing new policies, administrative rules, or legislative changes.
  • Experience auditing systems/practices, analyzing data to identify trends or areas for investigation, and reviewing operational records..
  • Experience preparing case files for legal counsel or collaborating with investigators/legal teams on enforcement and disciplinary actions.
  • Experience with administrative adjudicative proceedings.
  • Current or prior DOPL employee.

About the Role
Location -
160 East 300 South
Salt Lake City, Utah, 84111
United States
Background Check Required - You must successfully pass a criminal history check.
Drug Test Required - No
Schedule Code - AX - Employees in supervisory positions
Why You Should Join Our TeamIn Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:
  • Job Stability: Enjoy the security and reliability of employment within a well-established organization.
  • Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
  • Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
  • Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The mission of DOPL is to strengthen trust in Utah's professional workforce through effective licensing, balanced regulation, and consumer engagement to facilitate informed decisions. To learn more about our division, please visit our website.
The Agency
Department of Commerce is the licensing and registration agency for Utah's professional and business community. We provide oversight of business registrations, trademarks, Uniform Commercial Code filings, professional and occupational licensing, consumer protection, public utilities, securities, real estate, and residential mortgage lending.
Supplemental Information
  • Classification: Manager II, Commerce (#83172).
  • Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion at any time and for any reason.
  • Effective July 1, 2021, in-state work rules require all work to be performed while physically within the state's borders.
  • We are interested in every qualified candidate who is eligible to work in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.
  • Valid driver license required to drive a motor vehicle on a highway in this state per UCA53-3-202(1)(a). DHRM rules apply for promotions/transfers.
  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

EEO StatementThe State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.

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