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Library Services Coordinator and Assistant Registrar

Wartburg Theological Seminary

1 Positions

ID: 94695

Posted On 08/25/2026

Job Overview

Position Summary

The Library Services Coordinator and Assistant Registrar provides administrative, operational, and customer service support for library and academic services. This position assists patrons with library resources and services, manages library operations and records, supports the maintenance of the library facilities and equipment, and coordinates academic scheduling and course information management. Working closely with the Library Director, the Registrar, and individual faculty members, the individual ensures the efficient delivery of library and registrar functions while supporting the educational mission of Wartburg Seminary. The position requires strong organizational, communication, and computer skills, attention to detail, and the ability to manage multiple priorities effectively.

Primary Responsibilities for Library Services Coordinator

• Staff circulation desk

• Perform administrative tasks (mail, billing, calendar, room scheduling, etc.)

• Order and process materials

• Maintain detailed records (financial, patrons, resources)

• Manage course reserve system

• Manage overdue notices

• Coordinate material maintenance

• Provide direction and track progress of student projects

• Run reports and track statistics

• Assist with maintenance of space, facilities, and equipment

• Perform additional duties and projects as assigned

Primary Responsibilities for Assistant Registrar

• Work with faculty division chairs to schedule courses for fall and spring semesters

• Communicate fall and spring scheduling of courses to faculty instructors, including adjuncts

• Collect and manage course descriptions from faculty for fall, spring, and January terms

• Perform additional duties and projects as assigned

Supervisory Responsibilities

• No direct supervisory responsibilities

• In consultation with Library Director, assign tasks to Library Student Assistants

Education & Experience

• Associate’s or bachelor’s degree is preferred, but not required.

• Some library experience is preferred, but not required.

• Because the mission of Wartburg Seminary is to educate people to serve the church’s mission as ordained and lay leaders, commitment to support the mission of the church is required. Because Wartburg Seminary is a graduate institution, commitment to the importance of higher education is required.

Qualifications

Required Knowledge (or an aptitude to learn):

• Computer software and databases (especially Microsoft Office)

Skills and Abilities

• Follow written and verbal instructions

• Effectively communicate orally and in writing

• Detail-oriented

• Excellent organizing skills

• Problem-solving

• Flexibility

• Ability to multi-task

• Self-directed

• Establish and maintain effective working relationships

• Display tact and patience

This position is 36 hours per week. If interested, please send resume and cover letter to [email protected]

Physical and Mental Demands

While performing the duties of this job, the employee is regularly required to talk, hear, move around, and work at distances close to the eyes. Employee will need to handle and reach items. Employee will occasionally need to lift boxes or materials up to 50 pounds, and be able to bend, squat, push/pull and kneel. Concentration and ability to work at one location standing or sitting for long periods of time. Ability to follow written or oral instructions, and ability to solve practical problems with little supervisory involvement.

Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Wartburg Theological Seminary recruits, employs, trains, compensates, and promotes regardless of race, religion, color, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, and other protected status as required by applicable law.

Primary Contact

1732360294960

HR

,

Phone

Phone

Phone

Fax

[email protected]

Email

True

True

True

Job Details

Categories

Education

Location

Dubuque, IA

Job Type

Employee

Full/Part

Full Time

Pay/Salary

$19.00/hr

Benefits

Health Insurance

Dental Insurance

Retirement Plan

Paid Vacation

Paid Sick Leave

Paid Holidays

Qualifications

Experience

1-2 Years

Company ID

1326

Job REQ #

# Positions

1

Start Date

20260825

End Date

20260920

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Wartburg Theological Seminary

About the Company

Wartburg Theological Seminary is one of seven theological schools of the Evangelical Lutheran Church in America. Wartburg was established in Dubuque, Iowa in 1854 and is accredited by the Association of Theological Schools and the Higher Learning Commission. The seminary educates women and men to serve church and world as ordained and lay leaders.