Legislative Executive Assistant Jobs in Georgia (NOW HIRING)

Position Summary:
Under the direction of the Administrative Supervisor, the executive assistant is Responsible for supporting and
assisting the City Council by performing executive secretary, administrative, legislative, technical and office
management functions. Assists the City Council on a variety of initiatives, projects, events, legislative priorities,
and issues including researching and responding to questions from citizens and stakeholders. Responsibilities
include but are not limited to acting as liaison with local, state, and federal agencies while fostering close working
relationships with the City Manager, City Council, department heads and staff. Works independently and
establishes office procedures and work routines. This position requires a high degree of confidentiality and
discretion in a publicly sensitive environment.

Essential Duties and Responsibilities:

• Strong organizational, administrative, and technical skills, including proficiency with computers and office
• software.
• Anticipates the needs of City Council, takes initiative, and proactively addresses issues before they
• become urgent.
• Effectively plans, prioritizes, and coordinates meetings, communications, projects, events, and other
• Council activities.
• Coordinate travel arrangements, including scheduling, lodging, transportation, itineraries, and related
• logistics.
• Communicates professionally and effectively with elected officials, employees, vendors, citizens, and
• stakeholders.
• Demonstrates excellent oral and written communication skills, including preparing clear and accurate
• correspondence and reports.
• Identifies problems, analyzes information, exercises sound judgment, and implements practical solutions.
• Maintains accuracy, attention to detail, and a commitment to high-quality work and continuous
• improvement.
• Provides exceptional customer service, responds promptly to requests, and follows through on
• commitments.
• Handles difficult and unexpected situations with professionalism, tact, patience, and confidence
• Uses time efficiently, develops realistic action plans, and adapts to changing priorities.
• Demonstrates reliability, punctuality, professionalism, and a commitment to effective public service.
• Performs related duties as assigned.

Additional Duties and Responsibilities:

The duties listed are typical for this classification; however, incumbents may not perform all listed tasks and may
be required to perform additional or different duties as needed to address business needs and evolving practices.

Job specifications outline the minimum qualifications necessary for entry into the position but do not necessarily
reflect the qualifications of current incumbents.

Minimum Qualifications

• High school diploma or equivalent required.
• Proficiency in Google Workspace applications.
• Ability to maintain a high level of confidentiality, professionalism, and discretion.
• Strong written and verbal communication skills.
• Excellent interpersonal skills with the ability to build and maintain positive relationships with citizens,
• stakeholders, staff, Council members, and external partners.
• Proactive and resourceful approach to problem-solving.
• Ability to work effectively both independently and as part of a team.
• Demonstrated ability to meet deadlines, manage multiple priorities, and achieve performance objectives.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Adaptable, creative, and comfortable working in a dynamic, fast-paced environment.
• Community-focused with a commitment to providing excellent public service.
• Knowledge, Skills, and Abilities
• Strong organizational, management, human relations, and technical skills, including proficiency with
• computers and office technology.
• Knowledge of management and administrative practices, policies, procedures, and applicable laws,
• ordinances, regulations, and standards related to municipal operations.
• Anticipates the needs of the City Council and proactively addresses tasks, challenges, and opportunities
• before they become urgent.
• Coordinates meetings, communications, and Council activities while ensuring timely follow-through on
• commitments.
• Effectively communicates and interacts with elected officials, employees, citizens, vendors, and other
• stakeholders.
• Maintains awareness of policy, operational, budgetary, and procedural changes affecting departmental
• activities.
• Prioritizes and plans work effectively, manages multiple assignments, and uses time efficiently.
• Demonstrates accuracy, attention to detail, and a commitment to high-quality work and continuous
• improvement.
• Handles difficult situations with professionalism, tact, patience, and sound judgment.
• Responds confidently and effectively to unexpected challenges and changing priorities.
• Identifies problems, gathers and analyzes information, develops solutions, and exercises sound
• decision-making.
• Demonstrates excellent oral communication skills, including active listening, presentations, meeting
• participation, and responding to questions effectively.
• Demonstrates strong written communication skills, including preparing clear, concise, and accurate
• correspondence, reports, and other documents.
• Provides exceptional customer service by responding promptly to requests, maintaining positive
• relationships, and meeting commitments.
• Exhibits reliability, punctuality, professionalism, and responsiveness to management direction and
• feedback.

Preferred Qualifications

• Bachelor’s degree in Public Administration or other related field.
• Experience with Grant and proposal writing is a plus

Working Conditions:
Physical: Visual acuity in both eyes, normal color vision, good accommodation and no field deficits; hear
in-person, radio and telephone conversations; recognize differences or changes in sound patterns, loudness or
pitch; speak audibly and clearly; identify and distinguish smells of different materials; sit or stand for prolonged
periods; walk, run, kneel, stoop, crawl and crouch; make precise and coordinated finger, hand and limb
movements; maintain uniform, controlled hand-arm posture or movement; lift and carry boxes of evidence
and/or supplies (average 50 pounds).

Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey
detailed or important spoken instructions to other workers accurately and concisely.
Visual Acuity: Have close visual acuity to perform an activity such as preparing and analyzing data and
figures; transcribing; viewing a computer terminal; and/or extensive reading.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and
printed documents and to operate equipment.
Hearing: Hear in the normal audio range with or without correction.