Legislative Assistant Jobs in Chapin, SC (NOW HIRING)

Richland County School District One, South Carolina
Classification Description 

Classification Title: Director 
FLSA Status:   Exempt
240 days
Salary Range: 

Bachelors: $90,542.21 - $117,461.60

Bachelors+18: $95,011.39 - $123,257.70

Masters: $90,690.82 - $129,349.20

Masters+30: $104,603.30 - $135,736.70

Doctorate: $109,745.10 - $142,460.50

GENERAL STATEMENT OF JOB 

Under limited supervision, assists in planning, organizing, coordinating and directing the financial activities of the District.  Oversees the development and monitoring of all District budgets; provides financial information and projections to the Board of School Commissioners, Superintendent, administration and staff.  Supervises professional, managerial and clerical personnel; reviews work of subordinates for completeness and accuracy.  Reports to the Chief Financial Officer. 

SPECIFIC DUTIES AND RESPONSIBILITIES 

Manages Budget Services to implement and execute daily strategy while integrating leadership skills; assigns workloads and establishes work schedules; directs and supervises duties of assigned professional, managerial and clerical staff. Supervisory duties include instructing; assigning, reviewing and planning work of subordinates and others; maintaining standards; coordinating activities; allocating personnel; selecting new employees; acting on employee problems; and recommending and approving employee transfers, promotions, discipline and discharge. 

Manages execution of the District's system of budget administration, control, and reporting and budget preparation. 

Oversees the development, communication and maintenance of the district's budget development calendar and development of budgetary policies, procedures and programs. 

Develops and administers a detailed annual general fund budget; special revenue budgets and capital project budgets. 

Presents budget proposals for all funds to the Board of School Commissioners, legislative officials, and administration in accordance with Board Policies. 

Reviews and reconciles actual expenditures, projected expenditures, and encumbrances of all personnel and non-personnel budgets. 

Develops financial decision making analysis/tools/forecasts to support strategic plans, working capital management and cost reduction initiatives, to align resources with district strategies. 

Projects year-end fund balance for the general fund. 

Monitors the total number of employees for budget purposes; determines whether funds and positions are available. 

Provides necessary reporting and analysis to assist Senior Leadersin making sound financial business decisions that are sustainable and aligned with the strategic plan. 

Responds to customer problems and concerns and maintains open communication with principals, administrators, parents and other District personnel. 

Directs the preparation of recurring budget variance analysis, statistical and narrative reports and is responsible for providing these reports to District leaders and Superintendent. 

Receives, reviews, prepares and/or submits various records and reports including financial statements and reports, budget reports and documents, change orders,  salary schedules, energy reports, federal budget proposals, projections, expenditure reports, job applications, performance appraisals, meeting agenda items, fund balance projections, memos, correspondence, etc. 

Operates a variety of equipment such as a computer, printer, calculator, telephone, etc. 

Interacts and communicates with various groups and individuals such as immediate supervisor, subordinates, Superintendent, other district administrators and staff, board members, attorneys, CPAs, state and federal agencies, news media and the general public. 

ADDITIONAL JOB FUNCTIONS 

Performs general administrative tasks as required, including but not limited to processing requisitions, compiling and distributing budget reports, copying documents, processing budget transfers, attending meetings, etc. 

Performs other duties as assigned by Chief Financial Officer. 

MINIMUM TRAINING AND EXPERIENCE 

Requires a Bachelor's degree in accounting or public finance and supplemented by five to seven years in budget and/or public finance administration in a leadership role, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.   

Preferred Requirements: GOFA or ASBO Certified; a Certified Public Finance Officer; or Certified Public Accountant. 

Experience with ERP systems and Microsoft Office Suite, especially Excel. 

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS 

Physical Requirements:  Must be physically able to operate a variety of machines and equipment including a computer, calculator, telephone, printer etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.  Must be able to lift and/or carry weights of five to ten pounds. 

Data Conception:  Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things. 

Interpersonal Communications:  Requires the ability of speaking and/or signaling people to convey or exchange information.  Includes giving assignments and/or directions to subordinates and receiving assignments and/or direction from supervisor. 

Language Ability:  Requires ability to read a variety of policy and procedure manuals, regulations and laws, financial documents, trade journals, contracts, etc. Requires the ability to prepare financial reports, budgets, performance appraisals, analytical reports, etc. with proper format, punctuation, spelling and grammar, using all parts of speech.  Requires the ability to speak with and before others with poise, voice control and confidence. 

Intelligence:  Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; to deal with several abstract and concrete variables.  Requires the ability to apply influence systems in managing a staff; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.  Must have the ability to comprehend and interpret received information. 

Verbal Aptitude:  Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions; to counsel and teach employees. Must be able to communicate effectively and efficiently with persons of varying educational backgrounds and in a variety of technical and/or professional languages including governmental accounting, personnel, public finance, etc. 

Numerical Aptitude:  Requires the ability to add and subtract totals, to multiply and divide, to utilize mathematical formulas, to determine percentages and decimals and to determine time. Must be able to use accounting mathematics and practical applications of algebra and statistics. 

Form/Spatial Aptitude:  Requires the ability to inspect items for proper length, width and shape, and visually read various information. 

Motor Coordination:  Requires the ability to coordinate hands and eyes using office machinery. 

Manual Dexterity:  Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, etc.  Must have minimal levels of eye/hand/foot coordination. 

Color Discrimination:  Does not require the ability to differentiate colors and shades of color. 

Interpersonal Temperament:  Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. 

Physical Communications:  Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing:  perceiving nature of sounds by ear). 

PERFORMANCE INDICATORS 

Knowledge of Job:  Has thorough knowledge of the methods, procedures and policies of the Budget Services Department as they pertain to the performance of duties of the Director - Budget.  Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.  Is able to ensure departmental compliance with all laws and regulations and control the activities of the department through effective supervision.  Has thorough knowledge of the organization of the department and of related departments and agencies.  Has considerable knowledge of the functions and interrelationships of Richland District One and other governmental agencies.  Has thorough knowledge of the principles and practices of public and business administration.  Has thorough knowledge of accounting practices and procedures.  Is able to plan and direct fiscal services, to interpret and analyze financial data and reports.  Is able to prepare informative financial reports with extreme attention to detail.  Knows how to plan, organize and direct an accounting / public financial management staff. Is able to perform employee evaluations and to make recommendations based on results.  Knows how to apply supervisory and managerial concepts and principles.  Has the ability to offer training and assistance to co-workers and employees of other departments as required.  Has the ability to offer instruction and advice to subordinates regarding departmental policies, methods and regulations.  Has the ability to use independent judgment as needed in performing routine and non-routine tasks.  Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to read and interpret technical and financial materials, policies and laws, and related materials pertaining to the responsibilities of the job.   Knows how to prepare complex reports, financial documents, projections and analyses, performance appraisals, etc. with accuracy. Has comprehensive knowledge of the terminology and various professional languages used within the department. Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation.  Knows how to react calmly and quickly in emergency situations.  Knows how to make public presentations.   Has the mathematical ability to handle required calculations.  Has the ability to plan, organize and prioritize daily assignments and work activities.  Has good organizational, technical and human relations skills.  Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Has skill in the use of computers. Is able to compile, organize and utilize various financial information necessary in the preparation of comprehensive budgets, and knows how to prepare and monitor budgets.   

Quality of Work:  Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with all District departments and divisions, co-workers and the public. 

Quantity of Work:  Performs described "Specific Duties and Responsibilities" and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the District. 

Dependability:  Assumes responsibility for completing assigned work.   Completes assigned work within deadlines in accordance with directives, District policy, standards and prescribed procedures.  Remains accountable to assigned responsibilities in the technical, human and conceptual areas. 

Attendance:  Attends and remains at work regularly and adheres to District policies and procedures regarding absences and tardiness.  Provides adequate notice to higher management with respect to vacation time and time-off requests. 

Initiative and Enthusiasm:  Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities.  Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction. 

Judgment:  Exercises analytical judgment in areas of responsibility.  Identifies problems or situations as they occur and specifies decision objectives.  Identifies or assists in identifying alternative solutions to problems or situations.  Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.  Seeks expert or experienced advice where appropriate and researches problems, situations and alternatives before exercising judgment. 

Cooperation:  Accepts supervisory instruction and direction and strives to meet the goals and objectives of same.  Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with District policy or procedures, etc.  Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the District. 

Relationships with Others:  Shares knowledge with managers, supervisors and staff for mutual and District benefit. Contributes to maintaining high morale among all District employees.  Develops and maintains cooperative and courteous relationships with department employees, staffers and managers in other departments, representatives from organizations, and the public so as to maintain good will toward the District and to project a good District image.  Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the District.  Emphasizes the importance of maintaining a positive image within the District. Interacts effectively with higher management, professionals and the public....