Are you an experienced legal secretary in Seattle? Would you like to join one of the top law firms in the US? If so, R & W Group has a great new opportunity! One of our favorite law firm clients is looking for an experienced Legal Secretary to provide high-level administrative and legal support to attorneys and practice teams on a temporary basis. This is an exciting opportunity for a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering outstanding client service.
In this role, you would play a critical role in ensuring attorneys can focus on delivering exceptional legal work while you manage the administrative and operational details that keep matters moving forward.
Key Responsibilities
- Preparing, editing, proofreading, and formatting legal documents, correspondence, agreements, pleadings, motions, subpoenas, contracts, and other legal materials.
- Managing attorney workflow, priorities, and deadlines while serving as a trusted resource and partner.
- Collaborating closely with attorneys, colleagues, and the Attorney Resource Center (ARC) to provide seamless support.
- Assisting with client billing activities, including reviewing and editing prebills and coordinating with the Billing Department.
- Opening new client matters and coordinating requests for client files and records through the firm's Information Governance team.
- Coordinating domestic and international travel arrangements through the firm's approved travel provider.
- Entering, reviewing, and finalizing attorney time entries in accordance with firm procedures.
- Maintaining both electronic and physical filing systems, ensuring documents are accurately organized and stored.
- Coordinating meetings, conferences, client visits, and special events, including conference room reservations, catering, technology support, and Outlook invitations.
- Managing calendars, appointments, phone communications, contact lists, and routine correspondence.
- Providing transcription and dictation support as needed.
- Organizing incoming mail and ensuring timely routing of documents and communications.
- Processing expense reports, invoices, and accounts payable submissions.
- Managing original legal documents, deposition transcripts, and records with accuracy and confidentiality.
- Converting and formatting documents across multiple platforms, including Word, PDF, Excel, and PowerPoint.
- Supporting attorneys and practice teams with a variety of administrative and project-based requests.
You must be a highly organized professional who combines strong technical skills with exceptional judgment, professionalism, and client service. Qualifications
- High school diploma required; associate's or bachelor's degree preferred.
- Minimum of 10 years of legal secretarial experience in a law firm or professional services environment.
- Typing proficiency of 60+ words per minute.
- Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and document management systems.
- Experience with legal technology platforms and applications, including iManage, Emburse, DTE Time Entry, or similar systems.
- Experience using ChatGPT, Copilot, and/or Claude a plus.
- Thorough understanding of legal terminology, legal documentation, and court filing procedures, including electronic filings.
- Exceptional written and verbal communication skills.
- Strong organizational and project management abilities with a keen attention to detail.
- Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
- Demonstrated commitment to confidentiality, professionalism, and sound judgment.
- Proven ability to deliver superior client service to both internal and external clients.
- Flexibility to work additional hours when business needs require.
Solid compensation ($34 - 45/hour, depending upon experience.) Fantastic team. Applicants should submit their resume and cover letter for consideration. Apply online or register with us at www.r-wgroup.com.