ZipRecruiter

Log In

1

Legal Records Assistant Jobs in Michigan (NOW HIRING)

Dykema

Legal Administrative Assistant

Bloomfield, MI · On-site

Prepare and maintain corporate records, including the creation of stock certificates and related ... * Assist with the preparation, organization, filing, and maintenance of corporate legal documents ...

Veritext Legal Solutions

Be Seen First

Legal Admin Assistant - Digital Reporter

Grand Rapids, MI · On-site

$40.50 - $54.60/hr

In this role, you will use high-quality digital audio equipment to capture the verbatim record of a deposition or other legal proceeding. This is a high-demand career that offers flexible schedules ...

Law Firm

Legal Assistant Litigation

Ann Arbor, MI · On-site

$68K - $78K/yr

A nationally recognized law firm has an immediate litigation legal assistant opening in its Ann ... record messages; 6. Read, sort and date incoming mail. Ensure that outgoing mail is timely ...

Law Firm

Legal Assistant Litigation

Bloomfield Hills, MI · On-site

$65K - $70K/yr

A nationally recognized law firm has an immediate hybrid litigation legal assistant opening in it ... record messages; 6. Read, sort and date incoming mail. Ensure that outgoing mail is timely ...

previous pagenext page

Showing results 21-40

All JobsLegal Records JobsLegal Records Assistant JobsLegal Records Assistant Jobs in Michigan

Legal Records Assistant information

What is a legal records assistant?

Legal Records Assistants are administrative professionals who manage, organize, and maintain legal documents and records for law firms, courts, government agencies, or corporate legal departments. Their duties often include filing, retrieving, and archiving legal documents, ensuring records are accurate and up-to-date, and complying with confidentiality and legal regulations. They support legal teams by making sure information is easily accessible and properly maintained, which is essential for case preparation and compliance. Attention to detail and knowledge of legal terminology are important skills for this role.

What are some common challenges legal records assistants face when managing confidential documents?

Legal Records Assistants frequently deal with highly sensitive and confidential information, which requires strict attention to detail and adherence to legal protocols. One common challenge is ensuring that documents are accurately filed, easily retrievable, and securely stored to prevent unauthorized access. Additionally, managing large volumes of paperwork and keeping up with evolving digital record-keeping systems can be demanding. Effective time management and strong organizational skills are essential to meet deadlines and support the legal team efficiently.

What are the key skills and qualifications needed to thrive as a legal records assistant, and why are they important?

To thrive as a Legal Records Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology, often supported by a high school diploma or associate degree. Experience with document management systems, records databases, and proficiency in office software like Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you manage sensitive information and prioritize tasks efficiently. These skills are essential to maintain accurate legal records, ensure compliance, and support effective legal operations.

What is the difference between Legal Records Assistant vs Legal Secretary?

AspectLegal Records AssistantLegal Secretary
CredentialsHigh school diploma; some roles may require paralegal certificationHigh school diploma; often requires legal secretary certification or training
Work EnvironmentLaw firms, courts, legal departments; primarily administrativeLaw firms, corporate legal departments; administrative and clerical tasks
Job FocusManaging legal records, filing, document organizationScheduling, correspondence, document preparation
Common UsageLegal record management, document filingLegal administrative support, client communication

Legal Records Assistants primarily focus on managing and organizing legal documents and records, ensuring accuracy and accessibility. Legal Secretaries handle broader administrative tasks, including scheduling and correspondence. While both roles support legal operations, their core responsibilities differ, with Records Assistants specializing in document management and Secretaries providing comprehensive administrative support.

What cities in Michigan are hiring for Legal Records Assistant jobs?

Cities in Michigan with the most Legal Records Assistant job openings:

Legal Records Assistant jobs near you

Legal Assistant

Contact Government Services, LLC

Detroit, MI

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 29 days ago

Job description

Legal Assistant
Employment Type: Full-Time, Entry Level
Department: Legal
 
As a CGS Legal Assistant, you will work under the direction of a Supervisory Paralegal or Project Supervisor. You will provide litigation and administrative support to a group of United States Attorneys. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
 
Skills and attributes for success:
The Contractor shall provide two legal assistants to perform the following job duties to support attorneys, investigators, and paralegals:
Provide a variety of direct legal support assistance services to include:
- Receive and review incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., charging instruments, motions, orders, pleadings, deposition notices, trial subpoenas and grand jury subpoenas. In preparation of documents, considers the nature and the status of the case involved.
- Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings. Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format.
- Electronically file documents on behalf of and at the directive of the attorneys with the appropriate state or federal court, applying knowledge of local court rules and practices.
- Provide assistance with trial preparation by performing duties such as independently compiling trial notebooks and witness and exhibit lists.
- Prepare and track grand jury subpoenas and returns. Aid in processing and organizing legal data and other supportive material. Organize, process and copy documents in accordance with requirements. Assemble record materials for court filings.
- Compose original letters that require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants.
 
Provide a variety of ancillary office support functions requiring some subject-matter knowledge of the United States Attorneys programs and operations. Typical assignments may include the following:
- Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.
- Obligate funds for litigation expenses and monitors for continued necessity.
- Review bills and invoices and submits to budget office for payment.
- Maintain calendar of assigned active cases. Track filing, hearing, and trial dates, and scheduling conferences and interviews. Develop and maintain suspense system for ongoing cases and informs the attorneys of pending dates and deadlines. Maintain calendar(s) of the attorney(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.
- Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned attorneys, and numbering the initial case materials and discovery. Upon receipt, send additional discovery to outside parties as directed by the assigned attorney.
- Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned attorney's signature.
- Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate. Deliver to and retrieve papers from the federal courthouse. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter.
- Attend meetings and trainings as may be required and appropriate.
- Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts, which may be incorporated into legal documents or courtroom presentations. Ensures all documents contain the proper format, spelling, punctuation, capitalization, and grammar.
- When appropriate, provide automated litigation assistance to attorneys in trial preparation and courtroom presentations, including transcribing dictation. Utilize various software applications and graphics hardware such as scanners and plotters. Prepare documents, charts, and visual materials used in trials. Provide technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.
- Perform other related duties as assigned.
 
Qualifications:
- At least one year of specialized litigation experience required, however over three years is preferred.
- Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of information; retrieving and assembling information for hearing and/or trial use, researching a variety of legal sources to obtain and/or verify information; maintaining file systems; and using automated software to produce legal related reports, documents, correspondence and related materials. 
- Requires excellent written and oral communication skills.
- Should have hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat.
- Ability to consistently deliver highest quality work under extreme pressure will be very important.
- Ability to obtain a Public Trust Security Clearance
 
Our commitment:
Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
 
For the past seven years, we've been growing our government contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
 
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
 
We care about our employees. Therefore, we offer a comprehensive benefits package.
- Health, Dental, and Vision
- Life Insurance
- 401k
- Flexible Spending Account (Health, Dependent Care, and Commuter)
- Paid Time Off and Observance of State/Federal Holidays
 
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
Join our team and become part of meaningful government innovation!
 
Explore additional job opportunities with CGS on our Job Board:
https://cgsfederal.com/join-our-team/
 
For more information about CGS please visit: https://www.cgsfederal.com or contact:
Email: [email protected]
 
#CJ
$45,000 - $55,000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
apply for this job

Apply