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Legal Program Assistant Jobs in California (NOW HIRING)

County of Mendocino, CA

Senior Legal Assistant

Ukiah, CA · On-site

$57K - $69K/yr

Oversee complex legal programs, processes, or work units that may be unique to the department of ... Two (2) years of progressively responsible experience as a Legal Assistant for Mendocino County, or ...

Tyson & Mendes LLP

Legal Assistant

San Diego, CA · On-site

$38 - $46/hr

Legal Assistant - Join a Top-Ranked Litigation Firm Support. Organize. Thrive. Full-Time | Hybrid ... Employee Assistance Program through HealthAdvocate * Employees receive a monthly technology ...

ECOS

Legal Assistant

Cypress, CA · On-site

$30 - $35/hr

Legal Assistant Full-time Cypress, CA Description At ECOS ® , we are a women-led company with a ... Wellness programs and incentives * Equal Opportunity Employer/minority/female/disability/veteran ...

Tyson & Mendes LLP

Legal Assistant

San Diego, CA · On-site

$38 - $46/hr

Legal Assistant - Join a Top-Ranked Litigation Firm Support. Organize. Thrive. Full-Time | Hybrid ... Employee Assistance Program through HealthAdvocate * Employees receive a monthly technology ...

Tyson & Mendes LLP

Legal Assistant

Folsom, CA

$25 - $45/hr

Legal Assistant - Join a Top-Ranked Litigation Firm Support. Organize. Thrive. Full-Time | In ... Employee Assistance Program through HealthAdvocate * Employees receive a monthly technology ...

Earth Friendly Products

Legal Assistant

Cypress, CA · On-site

$30 - $35/hr

Legal Assistant Full-time Cypress, CA Description At ECOS ® , we are a women-led company with a ... Wellness programs and incentives * Equal Opportunity Employer/minority/female/disability/veteran

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All JobsLegal Program Assistant JobsLegal Program Assistant Jobs in California

Legal Program Assistant information

What are the key skills and qualifications needed to thrive as a Legal Program Assistant, and why are they important?

To thrive as a Legal Program Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of legal procedures, often supported by a relevant associate degree or paralegal certification. Familiarity with legal research databases, case management software, and document preparation tools is typical in this role. Effective communication, discretion, and the ability to multitask are essential soft skills for managing sensitive information and supporting legal teams. These skills ensure efficient legal operations, accurate documentation, and reliable support for attorneys and clients.

What is the highest salary for a legal assistant?

The highest salary for a legal program assistant or legal assistant can reach around $70,000 to $80,000 annually, typically in large firms or specialized legal environments. Factors such as experience, location, and certifications like paralegal credentials influence earning potential.

What does a Legal Program Assistant do?

A Legal Program Assistant provides administrative and clerical support to legal teams, often within law firms, corporate legal departments, or government agencies. Their duties typically include managing case files, scheduling meetings, preparing legal documents, conducting basic research, and assisting with program coordination. They help ensure the smooth operation of legal projects and may also communicate with clients, courts, or vendors as needed. Strong organizational and communication skills are essential for success in this role.

What are some typical daily responsibilities of a Legal Program Assistant and how do they support the legal team?

As a Legal Program Assistant, your daily responsibilities often include organizing case files, scheduling meetings, preparing legal documents, and maintaining databases. You’ll frequently interact with attorneys, paralegals, and external stakeholders to coordinate program activities and ensure compliance with legal procedures. Supporting the legal team requires strong attention to detail, prioritization of tasks, and effective communication skills, as you help keep projects on track and assist with research or administrative duties. This collaborative environment offers valuable exposure to legal processes and can serve as a stepping stone to more advanced roles within the legal field.

Can paralegals make $100,000?

Legal Program Assistants, including paralegals, typically earn less than $100,000 annually, with median salaries often ranging from $50,000 to $70,000 depending on experience, location, and employer. Achieving a $100,000 salary usually requires advanced experience, specialization, or working in high-cost areas or for large firms. Certifications and additional skills can also influence earning potential.

Is a legal assistant higher than a paralegal?

A legal assistant and a paralegal are often used interchangeably, but in some organizations, a legal assistant may have more administrative duties, while a paralegal typically performs more substantive legal work. Generally, paralegals have specialized training or certification and handle tasks like legal research and document preparation, whereas legal assistants may focus more on clerical support. The hierarchy depends on the employer's structure and job descriptions.

What is the difference between Legal Program Assistant vs Legal Administrative Assistant?

AspectLegal Program AssistantLegal Administrative Assistant
CredentialsTypically requires a paralegal certificate or relevant legal trainingUsually requires administrative or clerical training, not necessarily legal-specific
Work EnvironmentWorks within legal programs, supporting casework and legal projectsSupports office administration, scheduling, and document management
Employer & Industry UsageCommon in law firms, legal aid organizations, and corporate legal departmentsFound in law firms, courts, and legal offices for administrative support
Search & Comparison IntentPeople comparing roles with legal program focusPeople seeking administrative support roles in legal settings

The Legal Program Assistant primarily supports legal projects and programs, often requiring legal training or certification. In contrast, the Legal Administrative Assistant focuses on administrative tasks like scheduling and document management. Both roles are essential in legal environments but serve different functions based on their focus and required credentials.

Is it worth being a legal assistant?

A legal program assistant supports attorneys by managing case files, conducting research, and preparing documents, often requiring strong organizational and communication skills. The role offers opportunities for entry-level employment in legal settings and can serve as a stepping stone to further legal careers or paralegal positions. Compensation and job growth vary by location and employer, but it generally provides valuable experience in the legal field.
What are the most commonly searched types of Legal Program jobs in California? The most popular types of Legal Program jobs in California are:
Legal Program Assistant jobs near you
Infographic showing various Legal Program Assistant job openings in California as of June 2026, with employment types broken down into 94% Full Time, and 6% Temporary. Highlights an 100% In-person job distribution.
Fraud - Program Assistant II

Fraud - Program Assistant II

Crystal Stairs

Los Angeles, CA • On-site

$20 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 24 days ago

Job description

Crystal Stairs, Inc.

Improving the Lives of Families through

Child Care Services, Research, and Advocacy

Crystal Stairs is committed to building and sustaining a diverse, fully vaccinated workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations.

FRAUD UNIT - PROGRAM ASSISTANT II

Location: Los Angeles, 90056

100% On-site position

What We're Looking For:

Crystal Stairs is seeking qualified candidates for our Program Assistant II position. In this position is primarily responsible for providing administrative or clerical support to the Fraud Prevention & Appeals Unit. This position will assist in the areas of file maintenance, requesting case records and copying of files, data entry, preparing forms and notices, mailing of requested documents to external parties. The position will also be responsible for making follow up phone calls to parents and/or providers regarding appeals hearing appointments.

The qualified candidate will have the following responsibilities:

  1. Coordinate and process document requests from Legal Department, and DPSS and other agencies (local law enforcement, CDSS, and Housing Authority, etc.) in a timely manner.
  2. Create and maintain unit files and track all document requests.
  3. Organize and maintain filing system of fraud & appeals records including preparing records for off-site storage
  4. Perform data entry; retrieve client information via Cal Saws, and produce, photocopy and/scan program records.
  5. Respond to all internal and external communications via email and telephone in a timely manner.
  6. Process all incoming mail and determine if the Notice of Action was received before the appeal due date. Log all incoming appeals in the Appeals Unit Tracking log and CC3. Prepare forms, notices, and correspondence related to document requests and appeals.
  7. Schedule appeal hearings, mail appointment notices, and update database (i.e.CC3) with appeal status. Communicate with the case management specialist about appeal request and coordinate with front desk staff regarding appeal hearing appointments.
  8. Prepare appeal decision letter for mailing, and include appeal documents such as emails, appointment letters and case notes in parent file.
  9. Participate in team meetings and other staff development trainings.
  10. Assist with inventory of office supplies.
  11. Perform other duties as assigned.
EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS:
  • Minimum two years administrative or clerical experience. Experience working with parents receiving subsidized child care or social support services preferred.
  • High School diploma required; Associate of Arts degree in the Social Sciences field preferred; years of related work experience can be substituted for the AA degree.
  • Must have some knowledge of County, State and Federal program requirements for Alternative Payment and Child Care Subsidy Programs. Requires demonstrated proficiency with MS Office and other database applications.
  • Requires excellent verbal and written communication skills.
  • Must be flexible and able to manage multiple tasks and handle changing priorities and deadlines. Strong organizational and administrative skills.
  • Requires considerable accuracy and ability to produce under tight deadlines.
  • Requires excellent problem solving skills and ability to handle challenging customer calls or requests.
  • Requires great attention to detail. Involves broad application of program knowledge.
  • Must possess ability to work with a diverse individuals, groups, and management levels.

Total Package of Benefits

  • Medical/ Dental/ Vision - 95% Agency Paid!
  • 401k Matching Options
  • Flex Spending
  • Pre-paid Legal Services
  • Sick and Vacation Time
  • Paid Holidays and Winter Break
  • Opportunity for Growth and Development
  • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM

Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Crystal Stairs, Inc. is committed to building and sustaining a fully diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

For more information about Crystal Stairs, please visit our website at: www.crystalstairs.org


Job Posted by ApplicantPro