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Leave Of Absence Administrator Jobs (NOW HIRING)

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Leave of Absence Administrator

Carson, CA

The Leave of Absence Administrator plays a pivotal role in managing and administering various protected leaves of absence for our diverse workforce, which includes full-time, part-time, and seasonal ...

Taylor

Leave of Absence Administrator

Eden Prairie, MN

$65K - $75K/yr

The Leave of Absence Administrator is responsible for administering and managing employee leave programs in compliance with federal, state, and company policies. This role serves as the primary point ...

Taylor

Leave of Absence Administrator

North Mankato, MN

$65K - $75K/yr

The Leave of Absence Administrator is responsible for administering and managing employee leave programs in compliance with federal, state, and company policies. This role serves as the primary point ...

RSM US LLP

Leave of Absence Specialist

Minneapolis, MN · On-site

The Leave of Absence (LOA) Specialist will provide day to day LOA administration for RSM employees ... administrator to track approvals and resolve discrepanci * esAssistance with return-to-work ...

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$38.5K

$97.7K

$157.5K

How much do leave of absence administrator jobs pay per year?

As of Jul 6, 2026, the average yearly pay for leave of absence administrator in the United States is $97,707.00, according to ZipRecruiter salary data. Most workers in this role earn between $68,000.00 and $110,500.00 per year, depending on experience, location, and employer.

What are some common challenges faced by a Leave of Absence Administrator, and how can they be managed effectively?

Leave of Absence Administrators often encounter challenges such as managing complex cases that involve multiple types of leave (FMLA, ADA, state-specific leaves), keeping up with frequently changing regulations, and ensuring clear communication with both employees and management. To manage these effectively, it is important to stay updated on legal requirements, maintain organized records, and use robust HR management systems. Building strong relationships with HR colleagues and legal advisors, as well as proactively educating employees about leave policies, can also help streamline the process and reduce misunderstandings.

What is the difference between Leave Of Absence Administrator vs HR Coordinator?

AspectLeave Of Absence AdministratorHR Coordinator
CredentialsHR certifications, knowledge of leave lawsHR certifications, general HR knowledge
Work EnvironmentFocus on leave management, complianceBroader HR functions, employee relations
Employer & Industry UsageCommon in large organizations with complex leave policiesWidespread across industries for HR support
Search & Comparison IntentUnderstanding leave process rolesBroader HR support roles

The Leave Of Absence Administrator primarily manages employee leave requests, ensuring compliance with laws and company policies. An HR Coordinator handles a wider range of HR functions, including recruitment, onboarding, and employee relations. While both roles require HR knowledge and certifications, the Leave Of Absence Administrator specializes in leave management, making it more focused on compliance and documentation.

What are Leave of Absence Administrators?

Leave of Absence Administrators are HR professionals responsible for managing employee leave requests, such as medical, parental, or personal leaves. They ensure compliance with company policies and relevant laws like the Family and Medical Leave Act (FMLA). Their duties include processing leave applications, maintaining accurate records, communicating with employees and managers, and coordinating return-to-work procedures. These administrators play a critical role in supporting both employee well-being and organizational needs.

What are the key skills and qualifications needed to thrive as a Leave of Absence Administrator, and why are they important?

To thrive as a Leave of Absence Administrator, you need a solid understanding of HR policies, federal and state leave laws (such as FMLA and ADA), and experience in case management, often supported by a bachelor's degree in HR or a related field. Familiarity with HRIS systems, leave management software, and compliance documentation is typically required. Exceptional attention to detail, strong organizational skills, and empathetic communication help build trust with employees and ensure accuracy. These skills are essential for maintaining legal compliance, minimizing errors, and supporting employees through sensitive leave processes.
More about Leave Of Absence Administrator jobs
What cities are hiring for Leave Of Absence Administrator jobs? Cities with the most Leave Of Absence Administrator job openings:
What states have the most Leave Of Absence Administrator jobs? States with the most job openings for Leave Of Absence Administrator jobs include:
What job categories do people searching Leave Of Absence Administrator jobs look for? The top searched job categories for Leave Of Absence Administrator jobs are:
Leave Of Absence Administrator jobs near you
Infographic showing various Leave Of Absence Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 23% Part Time, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $97,707 per year, or $47 per hour.
Leave of Absence Administrator

Leave of Absence Administrator

Fairview Health Services

Saint Paul, MN • On-site

$33.90 - $47.86/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Fairview Health Services rating

7.6

Company rating: 7.6 out of 10

Based on 243 frontline employees who took The Breakroom Quiz

160th of 877 rated healthcare providers

Job description

Job Overview
The Leave of Absence Administrator is a highly self-motivated individual. This position is a subject matter expert that is responsible for leave of absence case management and possesses advanced knowledge of federal and state laws (i.e. FMLA, ADA), as well as local ordinances (i.e. Safe and Sick Time) and multiple collective bargaining agreements that govern leave of absence administration to ensure compliance. This role supports both employees and leaders with the overall leave case management for each case assigned, from intake to return-to-work and partners with the Accommodations Case Managers on the team for accommodations requests. Case management responsibilities require exercising discretion and professional judgment through the exploration of the individual nuances in each case to ensure compliance with legal obligations while delivering beneficial outcomes. The Leave of Absence Administrator partners with employees and leaders in consultation to educate them on the leave process and assesses the appropriate leave type and determines eligibility for job protection and pay based on the request and employee entitlements. Responsibilities also include the creation and maintaining of policies, accurate case files, including timely communications to the employee and leader throughout the case. This role partners with many stakeholders and independently determines when to engage these partners based on the support needs of the case. These stakeholders include payroll, benefits, labor relations, legal, medical providers, risk management, occupational health, and others.
Responsibilities
  • Personally contributes to and invested in a team culture founded on respect for others, collaboration, openness to ideas, ownership of improvement, accountability and genuine appreciation of the individual talents of each team member.
  • Consistently creates a customer experience that is personalized with each interaction through the use of AIDET, which contributes to making meaningful human connections and moments that matter. AIDET is Fairview's customer experience service standard that represents Acknowledge (A), Introduce (I), Duration (D), Explanation (E), and Thank You (T).
  • Committed to continually striving to solve challenges, enhance our work and elevating the experiences of those we serve through being curious, sharing ideas, and actively participating in implementing effective solutions.
  • Possess and maintains expert level knowledge of federal and state law, as well as local ordinances and collective bargaining agreements that govern leave of absence administration.
  • Maintains and reviews policies to ensure accuracy and remains current with knowledge of federal laws and state regulations.
  • Case management responsibilities require exercising discretion and professional judgment through the exploration of the individual nuances in each case to ensure compliance with legal obligations while delivering beneficial outcomes.
  • Works as part of an integrated team educating employees, employee's family members, and managers on leave policies and processes and state/federal regulations, as well as employee and manager responsibilities before and during a leave.
  • As a subject matter expert, provide consultation and assistance to manager to identify and resolve absence management related issues.
  • Guides and educates leaders on leave of absence performance management.
  • Serves as a resource to employees regarding benefits and pay in relation to the leave type and employee entitlements.
  • Maintain knowledge of the time and attendance system to properly apply time off and pay codes.
  • Adhere to regulatory compliance, union contracts and pay policies.
  • Maintain knowledge of accrual plans offered to Fairview employees including PTO, Vacation, Sick and Medical Leave Bank.
  • Participates in the onboarding and orientation of new team members.
  • Maintain highly confidential employee Personal Health Information and files. Ensure HIPAA compliance.

Required Qualifications
  • B.S./B.A. in Human Resources or related field - or - 4 years of human resources experience
  • 2 years with a Bachelor's degree or 4 years human resources experience and customer service experience without degree

Preferred Qualifications
  • 4 years of leave of absence administration experience
  • Specific short-term disability experience
  • Medical terminology
  • HRIS and time keeping systems experience, specifically Lawson and Kronos

Benefit Overview
Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link foradditional information: https://www.fairview.org/careers/benefits/noncontract
Compensation Disclaimer
An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.
EEO Statement
EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status

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About Fairview Health Services

Sourced by ZipRecruiter

Fairview Health Services is an industry-leading, award-winning nonprofit that offers an entire network of healthcare services. Fairview is one part of M Health Fairview, a partnership between the University of Minnesota, M Physicians and Fairview Health Services. Together, we combine the University's deep history of clinical innovation and training with Fairview's extensive roots in community medicine. Our care portfolio includes community hospitals, academic hospitals, primary and specialty care clinics, senior facilities, facilitated living centers, rehabilitation centers, home health care services, counseling, pharmacies and benefit management services.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Minneapolis, MN, US

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