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Leave Absence Administrator Jobs (NOW HIRING)

Nphosting

Leave of Absence Administrator

San Pedro, TX · On-site

The Leave of Absence Administrator is responsible for the effective administration, tracking, and compliance of the organization's Workers' Compensation and Leave of Absence programs. This role ...

Nox Group

LEAVE OF ABSENCE ADMINISTRATOR

Phoenix, AZ · On-site

The Leaves Administrator manages the daily intake, processing, and tracking of all employee leave of absence and disability requests. This role focuses on the high-volume operational workflows ...

Maersk

Leave of Absence Administrator

Santa Fe Springs, CA · On-site

$80K - $90K/yr

Leave of Absence Analyst The Leave Analyst will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave ...

Maersk

Leave of Absence Administrator

Charlotte, NC · On-site

$80K - $90K/yr

Leave of Absence Analyst The Leave Analyst will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave ...

Maersk

Leave of Absence Administrator

Charlotte, NC · On-site

$80K - $90K/yr

Leave of Absence Analyst The Leave Analyst will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave ...

APM Terminals

Leave of Absence Administrator

Charlotte, NC · On-site

$80 - $100/hr

Leave of Absence AnalystWe Offer: * We offer exciting international career opportunities with a focus on diversity and award-winning talent development. * Our values-led, diverse team is dedicated to ...

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How much do leave absence administrator jobs pay per year?

As of Sep 9, 2026, the average yearly pay for leave absence administrator in the United States is $97,707.00, according to ZipRecruiter salary data. Most workers in this role earn between $68,000.00 and $110,500.00 per year, depending on experience, location, and employer.

What does a leave absence administrator do?

A Leave Absence Administrator manages and coordinates employee leave requests, such as medical, family, or personal leaves, ensuring compliance with company policies and legal regulations like FMLA or ADA. They process documentation, communicate with employees and managers, and maintain accurate records of absences. Their role helps ensure employees receive the appropriate benefits and that the organization remains compliant with applicable laws and internal procedures.

What are the key skills and qualifications needed to thrive as a leave absence administrator?

To thrive as a Leave Absence Administrator, you need a solid understanding of HR policies, leave laws (such as FMLA and ADA), and administrative procedures, typically supported by a degree in human resources or related experience. Familiarity with HR management systems (HRIS), leave management software, and relevant compliance platforms is essential. Exceptional attention to detail, strong organizational skills, and effective communication are important soft skills for managing sensitive employee information and coordinating with multiple departments. These skills ensure accurate leave tracking, legal compliance, and a smooth employee experience during leave processes.

How does a leave absence administrator typically collaborate with HR, managers, and employees during the leave process?

A Leave Absence Administrator acts as a central point of contact, working closely with HR, department managers, and employees to ensure a smooth and compliant leave process. They coordinate with HR to interpret and apply relevant leave policies, communicate with managers to plan for coverage during absences, and guide employees through the necessary documentation and timelines. Effective communication and organization are key, as the administrator must balance sensitivity to employee needs with adherence to legal and organizational requirements.

What is the difference between Leave Absence Administrator vs HR Coordinator?

AspectLeave Absence AdministratorHR Coordinator
CredentialsTypically requires HR certifications or related experienceOften requires HR or related certifications
Work EnvironmentFocuses on managing leave policies and employee leave recordsHandles broader HR functions including recruitment, onboarding, and employee relations
Employer & Industry UsageCommon in organizations with structured leave policiesUsed across various industries for general HR support
Search & Comparison IntentPeople comparing leave management rolesPeople exploring broader HR roles

The Leave Absence Administrator primarily manages employee leave records and policies, focusing on leave compliance and documentation. In contrast, the HR Coordinator handles a wider range of HR functions, including recruitment, onboarding, and employee relations. While both roles require HR-related certifications and are found in similar work environments, the Leave Absence Administrator specializes in leave management, whereas the HR Coordinator has a broader HR scope.

What states have the most Leave Absence Administrator jobs?

States with the most job openings for Leave Absence Administrator jobs include:

What are popular job titles related to Leave Absence Administrator jobs?

For Leave Absence Administrator jobs, the most frequently searched job titles are:

Leave Absence Administrator jobs near you

Leave of Absence Administrator

South San Francisco, CA • On-site

See's Candy Shops, Inc.
Sugar and Confectionery Manufacturing • 1 - 5K employees
Learn more about See's Candy Shops, Inc.external

Full-time

Re-posted 8 days ago

See's Candies rating

7.3

Company rating: 7.3 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

1st of 11 rated sweet chocolate shops

Job description

Work is Sweet!
'Quality without Compromise' is not just a motto at See's Candies. It is the most important ingredient in our recipe for success. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.
See's is a leader in the confectionery industry with over 250 retail shops across the USA, a growing e-commerce business, and expanding opportunities internationally. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.
Job Description Summary:
POSITION OBJECTIVE:
The Leave of Absence Administrator plays a pivotal role in managing and administering various protected leaves of absence for our diverse workforce, which includes full-time, part-time, and seasonal employees. This position requires a deep understanding of relevant leave regulations, policy development expertise, and the ability to handle complex and high-volume leave cases. The Leave of Absence Administrator ensures compliance with applicable laws, maintains accurate leave records, and provides crucial support to employees navigating the leave process while providing excellent customer service.
The pay range for this position at commencement of employment is expected to be between $80,000k- $105,000k per year; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.
Job Description:
POSITION RESPONSIBILITIES:
  • Administer a wide range of protected leaves, including but not limited to Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), state-specific leaves, military leaves, parental leaves, and personal leaves.
  • Serve as the primary point of contact for employees, managers, and HR business partners regarding leave-related inquiries, guidance, and assistance.
  • Assess and determine employee eligibility for various leaves based on federal and state regulations, company policies, and individual circumstances.
  • Collaborate with HR leadership and legal teams to develop, update, and communicate leave-related policies and procedures, ensuring alignment with legal requirements and company objectives. Regularly review and revise policy documentation to reflect changing regulations and organizational needs.
  • Provide training to HR staff, managers, and employees on leave policies, procedures, and best practices.
  • Manage a high-volume caseload of leave of absence requests, ensuring timely and accurate processing of leave applications, extensions, and changes.
  • Coordinate with employees, healthcare providers, and third-party administrators to obtain necessary documentation and medical certifications.
  • Analyze complex leave cases, such as intermittent leaves, concurrent leaves, and accommodation requests, to determine appropriate course of action and ensure consistency in decision-making.
  • Maintain detailed and organized records of leave cases, ensuring data accuracy and confidentiality.
  • Generate reports and metrics related to leave utilization, compliance, and trends to inform HR leadership and support strategic decision-making. Collaborate with legal counsel to address complex leave cases and potential legal issues. Other duties as assigned.

CORE CAPABILITIES:
  • Strong communication skills.
  • Excellent analytical, problem-solving, and quantitative skills.
  • Prepare and assess success of programs against Key Performance Indicators (KPI).
  • Budget management.
  • Provide quality assurance (QA).

MINIMUM QUALIFICATIONS:
  • Bachelor's degree in human resources, Business Administration, or related field.
  • 3+ years' experience in leave of absence administration, including handling complex and high-volume leave cases.
  • Strong knowledge of federal and state leave regulations, including FMLA, ADA, and other relevant laws (California leave experience required).
  • Proficiency in data analysis and reporting. Experience in policy development, interpretation, and implementation.
  • Familiarity with relevant employment laws, regulations, and compliance requirements.
  • Strong analytical skills, with the ability to interpret and manipulate data to manage informed decisions.
  • Strong attention to detail and the ability to manage multiple projects. Relevant professional certifications (CCP, PHR, SHRM-CP) a plus.
  • Experience administering leaves of absences within Workday a plus. Experience working in a unionized environment a plus.

See's is an EOE
See's will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).

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