Lab Operations Coordinator Jobs in Exton, PA (NOW HIRING)

Temple University's Lewis Katz School of Medicine is searching for a Sr. Administrative Coordinator !
Salary Range:
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.
Become a part of the Temple family and you will have access to the following:
Full medical, dental, vision coverage
Paid time off
9 Federally Observed Paid Holidays
3 Personal Days
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more!
Position Summary:
The Senior Administrative Coordinator serves as the primary administrative, operational, and project management partner to the Alzheimer Center Director, providing high level support across the Center's strategic, financial, research, and day to day activities. This role coordinates executive level administrative functions, manages complex projects and events, oversees operational workflows, and acts as a key liaison among faculty, trainees, staff, University departments, and external stakeholders.
In this capacity, the Senior Administrative Coordinator plays a critical role in directly supporting the Center Director and advancing the Center's mission. The position ensures effective management of administrative activities, communications, Lab and Center operational support, and strategic initiatives that contribute to the continued growth and success of the Center.
The Alzheimer's Center at Temple (ACT) is dedicated to unlocking the complexities of Alzheimer's disease, brain aging and related neurodegenerative processes, such as traumatic brain injury. Through groundbreaking research, clinical innovation, and education, we work to better understand the disease, improve diagnosis, and develop effective treatments.
Job Details:
* This position requires the following background checks: criminal history review
Required Education and Experience:
* Bachelor's degree and a minimum of two years of progressively responsible administrative or executive support experience. An equivalent combination of education and experience may be considered.
Required Skills and Abilities:
* Advanced proficiency with Microsoft Office and other business productivity software, with experience supporting administrative, operational, and project-related activities.
* Demonstrated ability to manage complex calendars, coordinate projects and events, and effectively prioritize competing deadlines in a fast-paced environment.
* Strong written and verbal communication skills, including drafting, editing, proofreading, and managing digital communications such as websites and social media platforms.
* Exceptional organizational skills, attention to detail, and ability to manage confidential and sensitive information with discretion.
* Proven ability to work independently, exercise sound judgment, take initiative, and adapt to changing priorities.
* Strong interpersonal skills with the ability to build and maintain effective working relationships with diverse internal and external stakeholders.
Preferred Skills and Abilities:
* Experience working in an academic, research, healthcare, or nonprofit environment.
Essential Duties:
* Provide comprehensive administrative support to the Center Director, including calendar management, meeting coordination, travel arrangements, reimbursements, correspondence, and preparation of reports, presentations, and briefing materials.
* Coordinate professional activities, travel, accommodations, and itineraries for Center leadership, faculty, visiting scholars, speakers, and guests.
* Serve as a primary liaison between the Center, the Department of Neural Sciences, the Sr. Administrators, and internal/external stakeholders, ensuring effective communication and timely follow-up on Center initiatives and activities.
* Manage daily administrative operations, including facility requests, mail services, office and laboratory supply procurement, phone inquiries, and coordination with University departments.
* Plan, coordinate, and support conferences, seminars, workshops, advisory board meetings, special events, and other Center-sponsored activities, including logistics, catering, audiovisual support, speaker arrangements, and communications.
* Coordinate special projects and strategic initiatives, monitor timelines and deliverables, and ensure successful completion of assigned objectives.
* Manage Center equipment, shared resources, instrument scheduling systems, workflows, and operational functionality.
* Collaborate with Center leadership regarding operational planning, major purchases, software acquisitions, and resource management.
* Develop, maintain, and analyze databases and performance metrics related to Center productivity, trainee outcomes, research activities, and other key performance indicators.
* Collect, organize, and track Center outputs, including publications, presentations, patents, grants, seminars, and other scholarly and programmatic accomplishments.
* Prepare routine and ad hoc reports, dashboards, and data analyses to support leadership decision-making and institutional reporting requirements.
* Manage and update Center websites, digital content, social media platforms, listservs, and other communication channels in collaboration with communications teams.
* Prepare, edit, and distribute complex correspondence, reports, presentations, and confidential documents on behalf of Center leadership.
* Prepare research and academic administrative documents and maintain departmental records, databases, and tracking systems.
* Support the preparation and submission of reports and materials for the Dean's Office and other institutional offices.
* Contribute to the strategic growth, operational effectiveness, and continuous improvement of the Center.
* Performs other duties as assigned
This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
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