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ClipCall, Inc.

Vacancy Coordinator

Pittsburgh, PA · On-site

The Vacancy Coordinator plays an important role in keeping upcoming vacant properties on track and well-prepared for new residents. In this role, you'll guide homes through each stage of the vacancy ...

Home365

Vacancy Coordinator

Pittsburgh, PA · Remote

The Vacancy Coordinator plays an important role in keeping upcoming vacant properties on track and well-prepared for new residents. In this role, youll guide homes through each stage of the vacancy ...

Home365

Vacancy Coordinator

Pittsburgh, PA

The Vacancy Coordinator plays an important role in keeping upcoming vacant properties on track and well-prepared for new residents. In this role, you'll guide homes through each stage of the vacancy ...

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What is the difference between Job Vacancy vs Job Posting?

AspectJob VacancyJob Posting
DefinitionA specific open position available for hiringAn advertisement or announcement of a job opening
PurposeTo identify a current employment opportunityTo inform potential candidates about the job
TimingOccurs when a position is available and ready to fillPublished to attract applicants for a vacancy
UsageUsed internally and externally to denote an open rolePrimarily used in job advertisements and online job boards

In summary, a Job Vacancy refers to an actual open position within a company, while a Job Posting is the public advertisement used to attract candidates for that vacancy. Understanding this difference helps streamline the hiring process and candidate search.

What is a job vacancy?

A job vacancy is an open position within a company or organization that is available for someone to fill. It indicates a need for new or replacement staff and often requires specific skills, experience, or certifications. Employers typically advertise vacancies to attract qualified candidates for the role.

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Jobs that can pay $700 a day include freelance consulting, specialized trades such as electricians or plumbers, high-level sales roles, and certain freelance or contract positions in IT, design, or writing. These roles often require specific skills, certifications, or experience and may involve self-employment or project-based work.

What is the 70 30 rule in hiring?

The 70 30 rule in hiring suggests that employers should allocate approximately 70% of their focus to assessing a candidate's skills, experience, and qualifications, and 30% to evaluating cultural fit and soft skills. This approach helps ensure a balanced evaluation of both technical ability and interpersonal compatibility for the job vacancy.
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Vacancy Coordinator

Vacancy Coordinator

ClipCall, Inc.

Pittsburgh, PA • On-site

Full-time

Posted 19 days ago

Job description

The Vacancy Coordinator plays an important role in keeping upcoming vacant properties on track and well-prepared for new residents. In this role, you'll guide homes through each stage of the vacancy lifecycle from preparing for a move-out to coordinating a smooth move-in, helping ensure an efficient and positive transition for everyone involved
You'll work closely with a collaborative team across maintenance, customer success, and external partners, staying connected to each property's status while helping coordinate next steps. This is a great opportunity for someone who enjoys organization, communication, and being part of a team that values efficiency, support, and continuous improvement.
Responsibilities
  • Coordinate move-out timelines with owners and tenants, provide instructions, and schedule required inspections
  • Maintain accurate property records and prepare materials for upcoming vacancies
  • Monitor move-out progress, utility transitions, and turnover work with maintenance teams
  • Track property readiness and ensure information is complete for advertising by licensed parties where required
  • Coordinate with licensed agents or partners that monitor inquiries, and track application progress
  • Keep property owners informed and ensure compliance with local regulations
  • Support applicant onboarding, including documentation, payments, and pre-move-in requirements through systems
  • Confirm inspections are completed and coordinate move-in logistics and instructions
  • Conduct post move-in follow-up and assist with early resident communication
  • Maintain accurate system updates, coordinate across teams, and monitor property status and timelines
  • At times, visit properties locally in the field and meet with clients.

Required Qualifications
  • 1 year of property management experience
  • Strong organization, multitasking, and time management skills
  • Ability to coordinate with internal teams and external partners
  • Clear communication and attention to detail
  • Comfortable working in fast-paced, process-driven environments
  • Awareness of compliance requirements in regulated environments

Preferred Qualifications
  • Real Estate license preferred, or interest in obtaining one or more
  • Exposure to property inspections, turnovers, or vacancy processes
  • Experience working with maintenance teams, vendors, or field agents
  • Familiarity with rentals and tenant lifecycle and onboarding processes

About Home365
Home365 is an InsureTech/PropTech company offering residential real estate investors a fully automated Real Estate Investment and Property Management platform. Our platform is coupled with a Net Operating Income (NOI) Guarantee that underwrites the operating expenses of properties and ensures their performance over the long term.
We foster an open, multinational environment, thriving on transforming ideas from brainstorming sessions into reality.
Our product is a sophisticated blend of Incident/Claim Management software, smart IoT, and a curated hyper-local mobile market network of service providers and real estate transactions. Powered by innovative machine learning applications, we optimize everything we do.
We are backed by top-tier VCs, private equity firms, and leading CVCs. Designed in California and built by our talented tech team based in Tel Aviv, Israel, our platform integrates cutting-edge technologies to deliver exceptional results.

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