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Job File Coordinator Jobs in Midvale, UT (NOW HIRING)

Westminster University

Office Coordinator

Salt Lake City, UT · On-site

$17.50 - $23.25/hr

Manage the day-to-day activities of the office; maintain files, telephone and mailing lists ... Assists in preparation and coordination of meetings; including preparing PowerPoint presentations ...

Extra Space

Legal Coordinator

Salt Lake City, UT

$45K - $60K/yr

... coordination of legal-related requests and matters Prepare, review and process routine legal ... files, documentation and internal records Monitor deadlines and ensure timely follow up on legal ...

CBC Mortgage Agency

Office Coordinator

South Jordan, UT · On-site

$17 - $18/hr

The Office Coordinator will provide prompt, courteous service to customers on the phone and/or in ... Performs basic filing and recordkeeping. * Performs other duties as assigned by management.

HUB International Limited

Account Coordinator

Sandy, UT · On-site

$19 - $24.75/hr

Maintain electronic filing and required data in agency management systems * Prepare basic census data using Excel for carrier coordination Enrollment & Carrier Coordination * Support Account Managers ...

HUB

Account Coordinator

Sandy, UT · Hybrid

$19 - $24.75/hr

Maintain electronic filing andrequireddata in agency management systems * Prepare basic census data using Excel for carrier coordination Enrollment & Carrier Coordination * Support Account Managers ...

Utah Facial & Oral Surgery

Treatment Coordinator

Lehi, UT · On-site

$18 - $23.50/hr

Utah Facial & Oral Surgery Treatment Coordinator Full Time| South Jordan and Lehi | This is an in ... Basic office skills such as typing and filing. * Good organizational skills. * Attention to detail.

Paradigm Oral Health

Treatment Coordinator

Lehi, UT · On-site

$18 - $23.50/hr

Treatment Coordinator Full Time | South Jordan and Lehi | This is an in-office position. We are an ... Basic office skills such as typing and filing. * Good organizational skills. * Attention to detail.

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Showing results 21-40

All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Midvale, UT

Job File Coordinator information

See Midvale, UT salary details

$13

$20

$34

How much do job file coordinator jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for job file coordinator in Midvale, UT is $20.64, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.69 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Midvale, UT as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 24% Part Time, and 5% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $42,936 per year, or $20.6 per hour.

Office Coordinator

Westminster University

Salt Lake City, UT • On-site

$17.50 - $23.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description



Westminster University
Office Coordinator

Position Type: Full-Time, Benefited

Work Location: Westminster University Campus

1840 South 1300 East

Salt Lake City, UT 84105

What we offer:

  • Medical, Dental, and Vision Insurance
  • Paid Time Off (PTO)
  • Paid Parental Leave
  • Paid Family and Medical Leave
  • 403(b) Retirement Plan with a 5.5% employer contribution
  • Tuition Remission (after a qualifying period of employment)
  • 18 Paid Holidays Annually
  • Cell Phone Plan Discounts

Please apply directly through Westminster University's Career Job Posting.

A completed application will include:

  • Resume
  • Cover letter that describes how your previous experience will contribute to this role and the Westminster community.
  • Three professional references with their full name, job title, organization name, relationship to the applicant, and contact information.

About the Role:

Provide administrative support to the President’s Office and the Provost. The Office Coordinator is responsible for managing the day-to-day activities of the President’ Office, providing clerical and project support with significant working hours at the front desk. Oversees and/or participates in the coordination, control, and completion of special projects for the President’s Office and Provost. This position will work closely with external and internal visitors.

Minimum Qualifications:

  • Associate degree or two years of related work experience; or an equivalent combination of education, training, and experience.
  • Demonstrated record of a high level of conscientiousness, follow-through, and attentiveness to detail.
  • Demonstrated record of outstanding customer service and interpersonal skills.
  • Proficiency in Word Office suite, including Word, Excel, Access, PowerPoint.
  • Ability to prioritize multiple projects or requests.
  • Experience and skills with information technology.


Responsibilities:

President’s Office Operations, Communication-Related Duties

  • Receives and assists visitors and telephone callers, referring them to the supervisor or other offices as appropriate.
  • Manage the day-to-day activities of the office; maintain files, telephone and mailing lists, necessary office supplies, watering plants, and emptying recycling.
  • Tracks purchases and receipts made via purchasing card or vendors, maintain accurate financial records, and communicate regularly with Accounting for questions, errors, and discrepancies; monitor office expenditures to ensure purchases are within budget.
  • Completes and submit check requests for the President’s Office.
  • Evaluates all incoming correspondence to determine which matters require immediate attention.
  • Provides administrative support; including calendaring and special projects.
  • Assembles and analyzes data to prepare reports and documents.
  • Assists in preparation of Board of Trustees meeting.
  • Supports convocation and Commencement activities, and other special events. Works closely with Event Services for office event planning, including submitting room and food requests
  • Assists in special projects for the Chief Diversity Officer.
  • Maintains confidentiality in all matters related to the President and Provost.
  • Maintains confidentiality in all matters related to the Cabinet.
  • Performs other duties as assigned.
  • Acts as main administrative point of contact.
  • Complete and submit check requests for President’s Office and Provost
  • Follows budget guidelines.
  • Prepares and budgets travel arrangements following current guidelines.
  • Assembles and analyzes data to prepare reports and documents.
  • Assists in preparation and coordination of meetings; including preparing PowerPoint presentations and other materials.
  • Supports student employees.
  • Supports an understanding of and promote the college’s mission and values.
  • Demonstrates respect and collaboration with all staff, faculty, and students.
  • Proactively uses conflict resolution and problem-solving to maintain a respectful environment.

Provost, Communication-Related Duties

  • Assists in preparation and coordination of meetings (including Board of Trustees, faculty, faculty senate, and academic affairs staff). including preparing PowerPoint presentations, Flash Reports, and other materials.
  • Assists with updates to manuals, handbooks, and other publications to ensure accuracy and consistency.
  • Assists with check requests and other financial transactions
  • Assists with maintenance of faculty employment records
  • Prepare sand budgets travel arrangements following current guidelines

Equal Employment Opportunity:

Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.