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Job File Coordinator Jobs in Dallas, TX (NOW HIRING)

IICRC

Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The ...

SERVPRO

Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The ...

IICRC

Future Opening: Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The ...

SERVPRO Team Shaw

Claims Coordinator

Grapevine, TX · On-site

Role Description The Claims Coordinator is a critical member of the claims and operations team and ... Own and coordinate assigned claim files from initial notification through completion, billing, and ...

HR Source Staffing

Be Seen First

HR Coordinator

Fort Worth, TX · On-site

$25 - $30/hr

Temporary HR Coordinator opportunity for document management and scanning project, responsible for ... Ensure scanned files are clear, complete, and properly indexed. Upload digital files into ...

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How much do job file coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for job file coordinator in Dallas, TX is $21.65, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $23.80 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are popular job titles related to Job File Coordinator jobs in Dallas, TX?

For Job File Coordinator jobs in Dallas, TX, the most frequently searched job titles are:

What job categories do people searching Job File Coordinator jobs in Dallas, TX look for?

The top searched job categories for Job File Coordinator jobs in Dallas, TX are:

What cities near Dallas, TX are hiring for Job File Coordinator jobs?

Cities near Dallas, TX with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Dallas, TX as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,036 per year, or $21.7 per hour.

Job File Coordinator

IICRC

Denton, TX • On-site

Other

Re-posted 12 days ago

Job description

Job File Coordinator

The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. This position involves performing various administrative tasks related to customer calls, job management, scheduling, and customer satisfaction. The Job File Coordinator will also review the scope, estimate, and job file documentation to ensure all program requirements are met and all work performed is accurately invoiced.

· Monitor job file status to ensure accuracy in all job file documentation daily. · Communicate daily with Production crews to ensure all required documentation is captured on site at point of task. · Create/review estimate based on scope and photos from Production crew. · Maintain an accurate Work in Progress board for all active leads/projects. · Monitor and ensure all client requirements are followed. · Maintain internal and external communications with all stakeholders. · Review timestamps and other datapoints to reflect accurate reporting/KPMs. · Complete and review job file documentation for final upload and the audit process · Perform internal audit of all projects to ensure estimate captures all work performed. · Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing. · Assist other departments, as needed. · Promptly receive and enter lead calls and job referrals (First Notice of Loss - FNOL) into the system, ensuring accuracy and completeness. · Provide exceptional customer service by addressing inquiries, resolving issues, and maintaining a friendly and professional demeanor when interacting with customers.

· High school diploma/GED is required. · Previous office/estimating experience preferred. · Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required. · Proficiency in using various digital tools and technologies to complete job tasks efficiently. · Experience in the restoration, construction, or insurance industry is a plus.

This is a full-time position working 8:00 a.m.–5:00 p.m., Monday through Friday. This position may require longer hours, and some flexibility in hours may be needed dependent upon the business needs.

This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO® Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them. Compensation: $0.19 - $0.25 per hour

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