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Job File Coordinator Jobs in Minnesota (NOW HIRING)

IICRC

Client Care Coordinator

Saint Paul, MN · On-site

$45K - $60K/yr

Creating & Maintenance of job files, project documentation and job closings. * Assist with ... coordination of subcontractor confirmations and documentation. * On-going assistance with ...

Norton Rose Fulbright

Practice Coordinator

Minneapolis, MN · Hybrid

$25 - $28.75/hr

The Practice Coordinator plays a vital role in supporting the daytoday administrative operations of ... E-file with various courts and remain up to date on format, filing requirements and deadlines

Norton Rose Fulbright

Practice Coordinator

Minneapolis, MN · On-site

$25 - $28.75/hr

The Practice Coordinator plays a vital role in supporting the daytoday administrative operations of ... E-file with various courts and remain up to date on format, filing requirements and deadlines

Norton Rose Fulbright

Practice Coordinator

Minneapolis, MN · On-site

$25 - $28.75/hr

The Practice Coordinator plays a vital role in supporting the day-to-day administrative operations ... E-file with various courts and remain up to date on format, filing requirements and deadlines

Ap

Project Coordinator

Bloomington, MN · On-site

$49K - $73K/yr

Adolfson and Peterson Construction is currently hiring for a Project Coordinator for our Midwest ... File, and record owner and subcontractor change orders. * File and maintain job and office ...

AEG Vision

Patient Care Coordinator

Alexandria, MN · On-site

$16.75 - $22/hr

Patient Care Coordinators are responsible for providing exceptional service by welcoming our ... Pulls schedules to ensure insurance eligibility prior to patient appointment and ensures files are ...

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Job File Coordinator information

See Minnesota salary details

$14

$21

$35

How much do job file coordinator jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for job file coordinator in Minnesota is $21.44, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $23.56 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
What are popular job titles related to Job File Coordinator jobs in Minnesota? For Job File Coordinator jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in Minnesota look for? The top searched job categories for Job File Coordinator jobs in Minnesota are:
What cities in Minnesota are hiring for Job File Coordinator jobs? Cities in Minnesota with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 18% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $44,589 per year, or $21.4 per hour.

Housing Eligibility & Compliance Coordinator

RS EDEN

Minneapolis, MN • On-site

$23 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

At RS EDEN, our mission is to create thriving, just communities where healing occurs and new beginnings are possible. Our values are Compassion, Innovation, Community, Hope, Respect and Inclusion, Accountability and Integrity, and Safety.
SUMMARY:
The Housing Intake and Compliance Specialist serves as the primary point of contact for housing referrals, eligibility determination, intake coordination, and compliance review for RS EDEN Supportive Housing programs. This position facilitates participant access to housing by ensuring service eligibility, property eligibility, and funding requirements are met in accordance with agency, program, and regulatory standards.
The Housing Intake and Compliance Specialist works closely with Coordinated Entry, referral partners, property management staff, and internal program teams to maintain efficient and compliant intake processes, manage waitlists and referrals, coordinate applicant screenings, and support housing placement efforts. The position plays a critical role in ensuring housing vacancies are filled accurately, efficiently, and in compliance with program requirements.
Day-to-day success in this mobile role is driven by strong attention to detail, organization, communication, problem-solving skills, and the ability to manage multiple priorities while moving between housing locations and community-based settings. The Housing Intake and Compliance Specialist must be able to balance participant-centered engagement with accurate documentation, regulatory compliance, and timely completion of eligibility processes. The position requires professionalism, flexibility, sound judgment, cultural responsiveness, and the ability to develop and maintain positive working relationships with internal and external stakeholders.
Pay ranges from $23-$26/hour
RESPONSIBILITIES
  • Housing Intake, Eligibility, and Compliance
    • Provide accurate verbal and written information regarding intake procedures, program and property eligibility criteria, housing vacancies, referral processes, and required documentation.
    • Work closely with Coordinated Entry and other referral partners to communicate current vacancies, referral needs, prioritization standards, program requirements, and eligibility criteria.
    • Guide referring providers, applicants, participants, coworkers, and community members to the appropriate intake, assessment, eligibility, or housing process.
    • Oversee referral pathways, applicant tracking, waitlist management, and timely outreach to applicants and referral sources in accordance with agency, funding, and regulatory requirements.
    • Verify homelessness, disability, income, household composition, and other required documentation to determine service eligibility, property eligibility, and program compliance.
    • Coordinate eligibility interviews, screenings, and documentation collection with applicants, property managers, service providers, and referral partners.
    • Collaborate with property management partners to verify unit availability, applicant eligibility, and property-specific admission requirements.
    • Conduct preliminary compliance reviews of applicant files to ensure required documentation is complete, accurate, and aligned with program standards.
    • Monitor referral and intake timelines to ensure vacancies are filled efficiently and in accordance with program expectations and contractual requirements.
    • Utilize HMIS and other agency databases to process referrals, track applicant status, document eligibility determinations, and maintain accurate records.
    • Support agency compliance initiatives by ensuring intake documentation, participant files, eligibility determinations, and referral processes meet federal, state, county, funder, and agency standards.
    • Attend Coordinated Entry meetings, housing provider meetings, compliance meetings, and trainings to remain current on policies, procedures, and regulatory requirements.
  • Relationship Building and Community Partnerships
    • Cultivate positive working relationships with Coordinated Entry teams, homeless shelters, outreach workers, treatment providers, veterans' services, housing providers, court systems, healthcare providers, and other referral partners.
    • Develop and maintain a working knowledge of available community resources, housing opportunities, and referral pathways.
    • Build and sustain positive partnerships with internal and external stakeholders, including participants, providers, business partners, donors, and community members.
    • Field general inquiries regarding RS EDEN Supportive Housing programs and refer inquiries to the appropriate staff when necessary.
  • Documentation and Administrative Responsibilities
    • Maintain accurate and timely records in HMIS and other agency databases.
    • Safeguard personally identifiable information (PII) and protected health information (PHI) in accordance with HIPAA standards and agency policies.
    • Participate in quality assurance, file review, audit activities, and required trainings as assigned.
    • Maintain a flexible schedule and travel between RS EDEN housing locations, property sites, and community-based settings as needed to meet program and operational needs.
    • Other duties as assigned.

REQUIRED QUALIFICATIONS
  • Current and valid driver's license with an acceptable driving record.
  • Bachelor's degree in Human Services or related field.
    OR
  • Associate's degree and two (2) or more years of experience and/or lived experience in human services.

PREFERRED QUALIFICATIONS
  • Experience working within homeless services, supportive housing, Coordinated Entry, or affordable housing programs.
  • Knowledge of housing eligibility requirements, rental assistance programs, and regulatory compliance standards.
  • Experience utilizing HMIS or similar databases.
  • Strong organizational skills and attention to detail.
  • Strong computer skills, including experience with databases, spreadsheets, and word processing software.
  • Ability to relate effectively with people from diverse backgrounds and those experiencing multiple barriers to housing stability.
  • Excellent verbal and written communication skills.
  • Ability to work independently with limited supervision.
  • Ability to travel throughout the Twin Cities metropolitan area and move between housing locations and community-based settings.

Join a team whose innovative work addresses the complex and intersecting challenges of addiction, homelessness, disability, poverty, and criminal justice involvement. RS EDEN promotes recovery and resilience in our clients as they build new beginnings through these person-centered programs, including residential and outpatient substance abuse treatment for men, women, and women with children; reentry halfway houses and community supervision for men and women; and supportive housing and housing stability services programs. Our team provides creative solutions that support individual and community safety as well as holistic wellness and recovery.
RS EDEN requires all new hire candidates for this position to successfully undergo and pass a criminal history background check, and driver record screen (DMV check).
We offer competitive compensation and benefits package including:
Health, Dental, and Vision. Life and Long-Term disability insurance.
Retirement plan with company contribution
Generous paid time off
12 annual holidays
Tuition Reimbursement
Note: This job description is not intended to be an inclusive list of responsibilities, but a guide to basic areas of job function and responsibility. Other tasks may be assigned from time-to-time by the supervisor and the position may become specialized in focus, all of which would also be considered a part of this job description. All job descriptions are subject to periodic review and any changes will be addressed with both the employee and supervisor.
AA/EEO
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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About Rs Eden

Sourced by ZipRecruiter

Industry

Individual, family and community social assistance

Company size

51 - 200 Employees

Headquarters location

Minneapolis, MN, US

Year founded

1971

Social media

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