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Job File Coordinator Jobs in Indiana (NOW HIRING)

Heritage Hospice

Office Coordinator

Evansville, IN

$16 - $20/hr

Heritage Hospice of Holiday Health Care is currently seeking an Office Coordinator to join our team ... Updates Emergency File Box. * Scan and attaches documents to both employee files and personnel ...

nLeague

Program Coordinator

Indianapolis, IN · On-site

Job ID: 796081 Position: Program Coordinator Client: IN DOH Location: 2 N. Meridian St ... Oversee the receipt, retention, and electronic filing of all records submitted to the Division via ...

Employbridge

Be Seen First

Shipping and Receiving Coordinator

Plainfield, IN · On-site

$22.50/day

Filing of completed paperwork * Calculation of total pounds shipped * Scheduling Inbound Receipts and accurately posting those receipts once counted on a daily basis. Requirements: * Ability to ...

New

Azenta

Facilities Site Coordinator

Indianapolis, IN

$20 - $25.50/hr

Maintains files, prepares, and transcribes correspondence, obtains appropriate signatures where necessary * Coordinates facility maintenance and equipment servicing * Ensures all outgoing and ...

JSK Hospitality LLC

Hotel Sales Coordinator

Hammond, IN · On-site

$18 - $24.75/hr

Process and file sales contracts and other related documents as per company standards ... coordination of guest requests. * Participate in regular sales meetings and provide input on ...

Deister Machine

Safety Coordinator

Fort Wayne, IN · On-site

$24/hr

... file insurance claim, enter OSHA log information in electronic records management, and file ... Report deficiencies to Supervisor, Coordinator, Plant Superintendent, and Safety * Submit purchase ...

Azenta

Facilities Site Coordinator

Indianapolis, IN · On-site

$20 - $25.50/hr

Maintains files, prepares, and transcribes correspondence, obtains appropriate signatures where necessary * Coordinates facility maintenance and equipment servicing * Ensures all outgoing and ...

Preferred Home Buyer

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Real Estate Transaction Coordinator

Merrillville, IN · On-site

$20/hr

Transaction Coordinator & Executive Assistant Position Overview We are seeking a highly organized ... Open files with title companies and maintain communication throughout the transaction. Coordinate ...

InstantServe LLC

Graphic Technical Coordinator

Indianapolis, IN · On-site

$20.75 - $28.75/hr

Graphic Technical Coordinator Location: Indianapolis, Indiana Duration: Full-time Permanent Job ... Perform color matching and maintain customer formulation files. Create and execute plans to process ...

Poly Services Group

$19 - $25.50/hr

The Opportunity As a Logistics & Operations Coordinator, you'll play a key role in managing end-to ... S. and Canadian customs brokers File and track Importer Security Filings (ISFs) accurately and on ...

SouthernCare

Office Coordinator

Muncie, IN · On-site

$16.75 - $22.25/hr

The Office Coordinator plays a vital role in supporting daily branch operations and ensuring ... Oversee tactical HR processes, contracts, and personnel files for staff and contractors. * Support ...

Korte Does It All

Install Coordinator

New Haven, IN · On-site

$23/hr

Support technicians by preparing job files, ensuring parts availability, and updating work orders ... coordinator/assistant role or function position Why You'll Love Working at Korte * Competitive ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Indiana

Job File Coordinator information

See Indiana salary details

$13

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$34

How much do job file coordinator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for job file coordinator in Indiana is $20.83, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.88 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
What are popular job titles related to Job File Coordinator jobs in Indiana? For Job File Coordinator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in Indiana look for? The top searched job categories for Job File Coordinator jobs in Indiana are:
What cities in Indiana are hiring for Job File Coordinator jobs? Cities in Indiana with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 21% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $43,321 per year, or $20.8 per hour.

Transaction Coordinator

Better Homes and Gardens Real Estate Connections

Schererville, IN • On-site

$19 - $24/hr

Full-time

Re-posted 19 days ago

Job description

This Is Not an Entry-Level Role

At Better Homes and Gardens Real Estate Connections, we are intentional about who we bring into our world.
We are seeking an experienced Transaction Coordinator who already understands the pace, pressure, and precision required in real estate—and thrives in it.
If you need to be trained on the basics of contracts, timelines, or the closing process, this is not the role for you.
If you’re the person others rely on to keep everything running smoothly, anticipate issues before they arise, and bring calm, confident control to every transaction—we want to meet you.
About Us
We are more than a brokerage—we are a lifestyle brand built on trust, relationships, and exceptional experiences.
Our agents expect excellence behind the scenes. Our clients expect a seamless closing. And our team delivers both with professionalism, positivity, and attention to detail.
This role is central to that experience.
What You’ll Own:
Contract to Close Execution:
  •  Manage transactions from accepted contract through closing with minimal oversight.
  •  Review contracts for accuracy, completeness, and compliance. 
  •  Track all deadlines, contingencies, and critical dates proactively. 
  •  Coordinate seamlessly with lenders, attorneys, title companies, and co-op agents. 

High-Level Communication.
  •  Serve as the steady, reliable point of contact for all parties. 
  •  Provide proactive updates—before anyone has to ask. 
  •  Ensure agents and clients feel informed, supported, and confident at every stage. 

File Integrity & Compliance:
  •  Maintain clean, complete, and audit-ready files at all times.
  •  Ensure all documents are properly executed and stored. 
  •  Uphold brokerage standards with precision and consistency. 

Anticipation & Problem Solving:
  •  Identify potential issues early and take action.
  •  Navigate challenges with professionalism and solutions—not stress. 
  •  Keep deals moving forward, even when things get complex.
 
Who You Are:
  • Experienced in Real Estate Transactions (Required) – You’ve successfully managed files from contract to close. 
  • Highly Organized – You don’t miss details, deadlines, or follow-ups. 
  • Calm & Confident – You bring stability and clarity in high-pressure situations. 
  • Proactive – You anticipate needs and take action without being asked. 
  • Professional Communicator – Clear, polished, and warm with all parties. 
  • Tech-Comfortable – You can quickly learn and navigate systems, CRMs, and transaction platforms. 
  • Accountable – You take ownership of your files and your outcomes.
 
What Sets You Apart:
  •  You don’t just “process files”—you manage and protect the entire transaction.
  •  You take pride in being the reason closings go smoothly. 
  •  You are trusted by agents because you make them look good. 
  •  You bring a solutions-first mindset to every challenge.
 
This Role Is NOT For Someone Who:
  •  Is new to real estate transactions.
  •  Needs constant direction or follow-up. 
  •  Struggles with organization or deadlines. 
  •  Prefers a slow-paced or repetitive work environment.
 
Why Join Us:
  •  Work with a respected, growing brand known for professionalism and results. 
  •  Be part of a supportive, positive, and high-performing team. 
  •  Play a key role in delivering exceptional client experiences. 
  •  Grow within a company that values reliability, initiative, and excellence.
 
Apply
If you are confident in your experience, take ownership of your work, and want to be part of a team that values doing things the right way—we would love to meet you.