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Job File Coordinator Jobs in Florida (NOW HIRING)

HEICO

Repair Coordinator

Tamarac, FL · On-site

$18.75 - $23.75/hr

Blue Aerospace, a HEICO subsidiary, located in Tamarac, FL is seeking a Repairs Coordinator. We are ... files. • Ensure proper documentation is kept on file for each order. • Track and expedite ...

TMC

Rehab Coordinator

Sarasota, FL · On-site

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

Akerman

Records Coordinator

Orlando, FL · On-site

Akerman LLP is seeking a Records Coordinator for its Orlando office. Under the direction from ... Maintain central file room in an organized manner; regularly audit file room to ensure active ...

Tree Corporation

Logistics Coordinator

Miami, FL · On-site

$17.75 - $23.50/hr

AES filings * Customs documentation * Provide operational support and guidance to junior coordinators * Resolve operational and customer service escalations proactively * Maintain strong ...

Lennar

Land Coordinator

Ocala, FL · On-site

Maintain and organize land development files. * Track and manage land projects as needed. * Assist in coordinating and communicating with legal counsel, architects, and consultants during development ...

Lennar

Land Coordinator

Orlando, FL · On-site

Maintain and organize land development files. * Track and manage land projects as needed. * Assist in coordinating and communicating with legal counsel, architects, and consultants during development ...

Lennar

Land Coordinator

Ocala, FL · On-site

Maintain and organize land development files. * Track and manage land projects as needed. * Assist in coordinating and communicating with legal counsel, architects, and consultants during development ...

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Job File Coordinator information

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$16

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How much do job file coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for job file coordinator in Florida is $16.36, according to ZipRecruiter salary data. Most workers in this role earn between $12.93 and $17.98 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are popular job titles related to Job File Coordinator jobs in Florida?

For Job File Coordinator jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Job File Coordinator jobs in Florida look for?

The top searched job categories for Job File Coordinator jobs in Florida are:

What cities in Florida are hiring for Job File Coordinator jobs?

Cities in Florida with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $34,021 per year, or $16.4 per hour.

Hospice Business Coordinator

Affinity Care of Sarasota

Sarasota, FL • On-site

Full-time

Re-posted 6 days ago

Job description

Job Description: Business Office Coordinator

Department: Administration

Reports To: Business Office Manager (BOM)

FLSA Status: Non-Exempt (Hourly)

Position Summary

The HR and Business Office Coordinator supports human resources functions, onboarding, personnel file compliance, and business office operations for the hospice agency. This role ensures employee documentation, credentialing, and administrative processes meet regulatory standards including CHAP, Medicare Conditions of Participation, and state licensing requirements. The position also assists with business office workflows, payroll support, and general administrative coordination.

Key Responsibilities

• Employee Onboarding & Orientation

Coordinate onboarding, prepare new hire packets, verify employment eligibility, track pre-employment requirements, and schedule orientation sessions.

• Personnel File Compliance & Credential Tracking

Maintain audit-ready employee files, track license and certification expirations, and ensure compliance with regulatory standards.

• HR Administrative Support

Assist with employee status changes, HR documentation processing, benefits paperwork, and HR reporting support.

• Survey & Regulatory Readiness

Maintain HR compliance binders, prepare documentation for surveys, and support HR-related QAPI activities.

• Business Office Support

Assist BOM with administrative operations, payroll data collection, timekeeping review, supply coordination, vendor communication, and general office support.

• Office Operations Coordination

Support front-office workflow, maintain records systems, assist with scheduling logistics, and help ensure efficient daily office operations.

 

The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job.  The incumbents may be requested to perform job-related tasks other than those stated in this description. 

Qualifications

Associate degree required; Bachelor’s degree preferred in HR, Business Administration, or related field.

Minimum 2 years experience in HR administration or healthcare office support preferred.

Experience in hospice, home health, or healthcare setting strongly preferred.

Knowledge & Skills

• Strong knowledge of HR documentation and onboarding processes

• Understanding of healthcare credentialing requirements preferred

• Excellent organizational and record-keeping skills

• Ability to maintain strict confidentiality

• Strong attention to detail and compliance focus

• Proficiency in Microsoft Office and HR/payroll systems