Invoicing Associate Jobs in Chicago, IL (NOW HIRING)

The Young Center for Immigrant Children’s Rights invites applications for a full-time Accounting Associate to be based remotely with preference to those located within commuting distance of one of our nine office locations (Chicago, Harlingen, Houston, San Antonio, New York, Phoenix, Los Angeles, Washington DC, or Grand Rapids, Michigan). The Accounting Associate’s role involves reviewing and processing invoices for payment, ensuring accurate general ledger coding, administrative support for accounting and administration, and using Bill.com for tracking. Responsibilities include setting up and maintaining vendor accounts, collecting W-9 forms, and ensuring 1099 compliance. The position prepares payment batches, handles vendor inquiries, processes employee expense reports, and ensures timely payments. The employee will maintain organized accounts payable records, monitor aging reports, and assist with cash flow forecasting and audits. Additionally, they will support the Senior Accounting Manager, identify process improvements, and ensure compliance with company policies and regulations.   

ABOUT THE YOUNG CENTER 

The Young Center for Immigrant Children's Rights is a national organization dedicated to protecting and advancing the rights and best interests, safety, and well-being of immigrant children in the United States. We center children's voices, celebrate their strengths, and recognize their fundamental need to be with family and in community, not detention.  

For more than 20 years, the Young Center has accompanied and advocated for over 10,000 children from more than 70 countries worldwide. We are the only organization that takes an integrated approach to protecting and advancing the rights of children, in accordance with the Convention on the Rights of the Child and state and federal law, through direct services, stakeholder support across child welfare systems, systems and narrative change, and litigation. Further, we fight tirelessly to bring greater equity to the child welfare system, demanding accountability from systems and people in positions of power, so children in immigrant families who face court cases remain safe, free, and with families in communities where they are supported. 

The Young Center has offices in Houston, San Antonio, and Harlingen, Texas; Chicago, Illinois; New York, New York; Washington, D.C.; Phoenix, Arizona; Los Angeles, California; and Grand Rapids, Michigan. We also serve children through our programs in New Jersey. To learn more about the Young Center, visit www.theyoungcenter.org. 

DUTIES AND RESPONSIBILITIES  

Accounts Payable Administration 

• Process vendor invoices, check requests, and payments in an accurate and timely manner  
• Maintain Accounts Payable records and supporting documentation in accordance with organizational policies and procedures  
• Review invoices for appropriate approvals, coding, and supporting documentation  
• Prepare and review A/P aging reports and proactively follow up on outstanding items  
• Monitor and address expired billing, outstanding invoices, and vendor discrepancies  
• Communicate with vendors and staff regarding payment status, invoice issues, and documentation needs  
• Assist with monthly and year-end closing processes related to Accounts Payable  
• Support audit preparation by maintaining organized and complete financial documentation  

Accounting and Administrative Support 

• Process employee reimbursements and ensure compliance with organizational reimbursement policies  
• Assist with Accounts Receivable invoicing and tracking of incoming payments  
• Prepare rental invoices and maintain related records  
• Track and maintain tax exemption documentation and vendor compliance records  
• Assist with onboarding administrative processes for new staff, including coordination of forms and internal setup requests  
• Maintain organized accounting and finance files, records, and electronic documentation  
• Support finance-related reporting and data entry as assigned  
• Coordinate with Finance, HR, and Operations staff to ensure smooth administrative and financial processes  
• Identify opportunities to improve efficiency and effectiveness of accounting and administrative procedures  
• Other duties as assigned 

MINIMUM REQUIREMENTS AND QUALIFICATIONS 

• Experience in accounts payable, accounting support, bookkeeping, or a related field.  
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines. 
• Ability to communicate clearly and professionally, both orally and in writing.  
• Proficiency in Microsoft Excel, including the ability to use advanced functions, create financial reports, and maintain accurate data. 
• Exceptional attention to detail and accuracy in processing financial transactions. 
• Experience with general ledger coding and established accounts payable practices. 
• Effective communication and organizational skills, with the ability to prioritize and manage multiple tasks efficiently.  
• Previous experience in finance or accounting role, ideally within accounts payable. 

PREFFERED QUALIFICATIONS 

• Proven experience with Bill.com for managing invoice processing and payment workflows. 
• Experience handling confidential financial and employee information with discretion  
• Associate degree in Accounting, Business Administration, or related field preferred; equivalent work experience considered 
• Experience—lived, volunteer, or professional—with immigration matters 

PHYSICAL DEMANDS 

Physical demands include regular attendance, keyboarding, sitting for long periods (at least 5 hours a day), driving. Ability to use computer, telephone, and copy machine. Ability to travel by plane, car and other conveyances within U.S. Occasional lifting for event setup/preparation. 

APPLICATION DETAILS 

The Young Center is an "at-will" and equal opportunity employer that does not discriminate in and affirmatively factors diversity into its hiring practices. Young Center encourages applications from all qualified individuals without regard to race, color, creed, religion, gender, sexual orientation, gender identity or expression, age, national origin, ancestry, marital or parental status, pregnancy, citizenship, non-disqualifying physical or mental disability, genetic information, or veterans’ status. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process; no applicant will be penalized for requesting an accommodation. Please advise in writing of special needs at the time of application. 

$26.91 to $29.93 is the standard new hire range for this position ($29.60-$32.93 for those residing in the Los Angeles and DC metropolitan areas; $30.94-$34.42 for those residing in the NYC metropolitan area). Actual wage will vary depending on factors including but not limited to location and experience. The Young Center does not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits. We offer our best possible salary based on relevant experience. The range listed is just one component of the Young Center’s total compensation package for employees. The Young Center provides excellent benefits, including health/dental/vision insurance (employee & dependents) at no cost to the employee, paid vacation, sick time, and a 401(k) plan with employer match. 

A criminal background and credit check will be conducted. 

Review of candidates will begin immediately and continue until the position is filled. Please apply on the Young Center website with a cover letter, resume, and three references. Only complete applications will be considered.  

To learn more about the Young Center’s work, please visit www.TheYoungCenter.org. 

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