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Invoicing Associate Jobs in Maryland (NOW HIRING)

Actalent

Business Support Associate

Columbia, MD · On-site

$42K/yr

... and invoicing issues, such as lost checks with a focus on timely resolution and customer ... Associates degree with 1+ year(s) of experience in customer service or 2+ year(s) of applicable ...

Curio Wellness

Inventory Warehouse Associate

Towson, MD · On-site

$20 - $21/hr

The Inventory Warehouse Associate- Inbound assists the supply chain department under the direction ... invoicing, and documenting credit purchases. * Operate lift trucks or hand trucks to convey, move ...

Curio Wellness

Inventory Warehouse Associate

Towson, MD · On-site

$15.25 - $18.25/hr

The Inventory Warehouse Associate- Inbound assists the supply chain department under the direction ... invoicing, and documenting credit purchases. * Operate lift trucks or hand trucks to convey, move ...

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Invoicing Associate information

What is an invoicing associate?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are the key skills and qualifications needed to thrive as an invoicing associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What are some common challenges faced by invoicing associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

Is invoicing a hard job?

Invoicing as an associate involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward but requires consistency and organization to ensure timely and correct billing, which may be challenging for some depending on workload and complexity of transactions.

What are the most commonly searched types of Invoicing jobs in Maryland?

The most popular types of Invoicing jobs in Maryland are:

What are popular job titles related to Invoicing Associate jobs in Maryland?

For Invoicing Associate jobs in Maryland, the most frequently searched job titles are:

What job categories do people searching Invoicing Associate jobs in Maryland look for?

The top searched job categories for Invoicing Associate jobs in Maryland are:

What cities in Maryland are hiring for Invoicing Associate jobs?

Cities in Maryland with the most Invoicing Associate job openings:

Invoicing Associate jobs near you

Accounts Payable Specialist MD

Tulkoff Food Products

Baltimore, MD • On-site

$21 - $27/hr

Full-time

Re-posted 20 days ago

Job description

The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, and leveraging digital automation tools to enhance efficiency.

Key Responsibilities:

The duties for this position include but are not limited to the following:

  • Process invoices, purchase orders, and expense reports accurately and efficiently.
  • Match invoices with purchase orders and receiving documents, ensuring accuracy and resolving discrepancies in collaboration with the procurement and operations teams.
  • Prepare and process electronic transfers, ACH payments, and check payments in compliance with company policies.
  • Reconcile vendor statements and promptly address inquiries regarding payments, outstanding balances, and discrepancies.
  • Assist with month-end and year-end closing processes, including accruals and financial reporting.
  • Maintain an electronic document storage system for secure and efficient retrieval of AP records.
  • Utilize e-invoicing platforms to receive and process invoices digitally, reducing reliance on paper-based invoices.
  • Maintain accurate vendor records, including tax information and banking details, ensuring compliance with manufacturing industry regulations.
  • Work closely with procurement and supply chain teams to resolve invoice discrepancies and ensure timely vendor payments.
  • Ensure compliance with financial regulations, internal controls, and company policies.
  • Assist in internal and external audits by providing accurate AP records and documentation.
  • High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.
  • 2+ years of accounts payable experience, preferably in a manufacturing environment.
  • Experience with electronic invoicing systems and automated invoice processing tools.
  • Strong proficiency in ERP systems (Ross, SAP, Oracle, or similar) and Microsoft Excel.
  • Understanding of three-way matching (invoice, purchase order, and receiving document) processes.
  • Exceptional attention to detail, accuracy, and problem-solving skills.
  • Strong communication skills and ability to work cross-functionally with operations, procurement, and vendors.

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