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Invoicing Associate Jobs in Illinois (NOW HIRING)

IMEG

Accounting Associate

Rock Island, IL · On-site

$45K - $55K/yr

IMEG is hiring an Accounting Associate in Rock Island, Illinois. In this role, you will process ... Resolve invoicing issues and questions with staff and vendors * Issue accurate, timely vendor ...

IMEG

Accounting Associate

Rock Island, IL

$45K - $55K/yr

IMEG is hiring an Accounting Associate in Rock Island, Illinois. In this role, you will process ... Resolve invoicing issues and questions with staff and vendors * Issue accurate, timely vendor ...

Archer Daniels Midland

$36K - $41K/yr

The IBM Invoicing team invoicing team is responsible for maintaining accounts for multiple ADM ... An associate degree in accounting or business is preferred. * Minimum of three years of experience ...

RF Ideas

Customer Service Assoc

Schaumburg, IL · Hybrid

$14.25 - $19.75/hr

Investigate recurring customer, order, fulfillment, invoicing, and onboarding issues; identify root causes and recommend corrective actions and process improvements. * Maintain and update ...

rf IDEAS

Customer Service Assoc

Schaumburg, IL · On-site

$14.25 - $19.75/hr

Investigate recurring customer, order, fulfillment, invoicing, and onboarding issues; identify root causes and recommend corrective actions and process improvements. * Maintain and update ...

RF Ideas

Customer Service Assoc

Schaumburg, IL · On-site

$14.25 - $19.75/hr

Investigate recurring customer, order, fulfillment, invoicing, and onboarding issues; identify root causes and recommend corrective actions and process improvements. * Maintain and update ...

Ebco

Warehouse Associate

Carol Stream, IL · On-site

$15.75 - $18.75/hr

Operate warehouse equipment including forklifts and pallet jacks to move and stage products safely and efficiently * Assist the invoicing team for daily shipments * Utilize Microsoft Dynamics, Great ...

Ebco Inc

Warehouse Associate

Elgin, IL · On-site

$50K - $55K/yr

Operate warehouse equipment including forklifts and pallet jacks to move and stage products safely and efficiently * Assist the invoicing team for daily shipments * Utilize Microsoft Dynamics, Great ...

Danaher

Customer Service Representative

Deer Park, IL · On-site

$16.25 - $22.25/hr

Associate or Bachelor's degree preferred. * Hands-on experience with SAP or another ERP for order management and invoicing, * Ability to investigate order, invoicing, delivery block, return and ...

GTI

Executive Associate

Des Plaines, IL · On-site

$50K - $70K/yr

Executive Associate GTI Energy is hiring an Executive Associate to join our team and provide ... invoicing; creating and maintaining database(s), spreadsheet files, and other records; serving as ...

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Invoicing Associate information

What are the key skills and qualifications needed to thrive as an invoicing associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What is an invoicing associate?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are some common challenges faced by invoicing associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

What are the most commonly searched types of Invoicing jobs in Illinois? The most popular types of Invoicing jobs in Illinois are:
What cities in Illinois are hiring for Invoicing Associate jobs? Cities in Illinois with the most Invoicing Associate job openings:
Invoicing Associate jobs near you

Accounting Associate

IMEG

Rock Island, IL • On-site

$45K - $55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

IMEG rating

7.4

Company rating: 7.4 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

309th of 440 rated engineering

Job description

IMEG is hiring an Accounting Associate in Rock Island, Illinois. In this role, you will process vendor payments and cash receipts while supporting accurate data entry, invoicing, and the handling of confidential information for the company and clients.
You will work directly with staff and vendors to resolve invoicing questions, support payment processing and receipt inquiries, and help maintain accurate records. This role supports a strong service experience for IMEG's customers and vendors through detail-oriented, dependable accounting support.
What You'll Do
  • Resolve invoicing issues and questions with staff and vendors
  • Issue accurate, timely vendor payments through AP checks or ACH payments
  • Prepare vendor invoices for BOT processing
  • Prepare client invoices in Therefore for bot processing of cash receipts
  • Research files and computer reports to resolve vendor complaints for non-payment
  • Ensure payment is received for outstanding invoices
  • Work with AR and TFA staff on receipt inquiries
  • File check images and records of payment as file back-up
  • Maintain confidentiality of all corporate, personnel and project/client/vendor related material

What You'll Bring
  • 2 years post-high school education or high school diploma
  • 5 years of work experience in an office or 2 years of accounting experience preferred
  • Strong communication skills
  • Strong customer service abilities and positive attitude
  • Knowledge of accounting principles and practices
  • Able to adapt to a fast-paced environment
  • Comfortable using software with willingness to learn new software as required
  • Analytical and data-driven mindset
  • Detail-oriented, organized, consistent, and dependable
  • Enjoys working both autonomously and in a team environment
  • Self-motivated with the ability to prioritize
  • Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook
  • Familiarity with Deltek-Vantagepoint or similar software preferred
  • Experience in the engineering and/or the construction industry preferred

About the Team
  • Successfully implemented Robotic Process Automation (RPA) to streamline accounts payable processes, improving efficiency and accuracy
  • Partner directly with project teams and leadership on budgets, forecasting, and reporting
  • Broad exposure across a national professional-services business, from project accounting to corporate finance
  • A collaborative culture where finance is a true business partner, not a back office

Why IMEG
We put people at the center of who we are, creating positive outcomes for people, communities, and our planet. As a 100% employee-owned firm, every team member shares in that mission as an owner.
State of Illinois Salary Range: $45,000 - $55,000
Minimums and maximums may vary based on location. Individual pay will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG Corp. provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. Additional information regarding employee benefits may be found on our company website at www.imegcorp.com
IMEG, an employee-owned corporation, is committed to investing in employees' futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.
Want to learn more about IMEG and our other amazing career opportunities? Please visit https://www.imegcorp.com/careers/.
IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran's status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations.
All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email careers@imegcorp.com.

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