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Invoice Assistant Jobs in Ohio (NOW HIRING)

Manifest Solutions

Accounting Assistant

Canton, OH · On-site

$18 - $23.75/hr

Manifest Solutions is currently seeking an Accounting Assistant for an onsite position in Canton ... and invoice processing addition to any experience listed above. * Basic Excel required.

Manifest Solutions

Accounting Assistant

Canton, OH

$18 - $23.75/hr

Manifest Solutions is currently seeking an Accounting Assistant for an onsite position in Canton ... and invoice processing addition to any experience listed above. * Basic Excel required.

R+L Carriers

Purchasing Administrative Assistant

Wilmington, OH · On-site

$19/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Purchasing Administrative Assistant, $19 hr Full-Time, Monday - Friday, 8am - 5pm Earn 1 week of ... Investigate and resolve invoice discrepancies, billing issues, and vendor exceptions while ...

Robert Half

Scale Assistant

Findlay, OH · On-site

$21 - $23/hr

We are looking for a dependable Scale Assistant to support daily customer service and ... Comfortable using computers for order entry, invoice processing, and general office tasks. * Strong ...

Oriana House

Administrative Assistant - Accounting

Akron, OH · On-site

$17/hr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

Enters invoice information for Accounts Payable and Purchasing into Accounts Payable excel data entry template. Attaches completed template to invoice to forward to AP/Purchasing for review and ...

w3r Consulting

Accounting Asst

Canton, OH · On-site

$18 - $23.75/hr

... Assist in the preparation of responses to general data requests and inquiries from client ... transactional data and invoice processing addition to any experience listed above. OTHER ...

The Connor Group

Office Assistant (Bilingual)

Dayton, OH

$18 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Reception, organize digital and physical files, assist with admissions, enrollment, invoice entry, and assist with managing the student information system. * Compose and send school communications.

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Invoice Assistant information

What is an invoice assistant?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.

What are the key skills and qualifications needed to thrive as an invoice assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an invoice assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What does an invoice assistant do?

An invoice assistant is responsible for preparing, processing, and managing invoices to ensure accurate billing and record-keeping. They often use accounting software and verify payment details, supporting the finance or accounting team in maintaining financial accuracy and efficiency.

What are the most commonly searched types of Invoice jobs in Ohio?

The most popular types of Invoice jobs in Ohio are:

Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in Ohio as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Warehouse Administrative Assistant - F&B Manufacturing 1st Shift

LASSONDE PAPPAS AND CO INC

Youngstown, OH • On-site

$16 - $19.50/hr

Full-time

Posted 18 days ago

Lassonde Pappas rating

6.3

Company rating: 6.3 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

309th of 439 rated food and drinks producers

Job description


Here at Summer Garden Food Manufacturing, we are family-owned and operated. As an employer, we offer a safe, clean, and friendly work environment for our staff to grow. We frequently offer fun events, lunches, rewards, and other incentives to show appreciation to our employees for their dedication to our ever growing company.


Position Summary:

The Warehouse Administrative Assistant position consists of administrative duties at the North Jackson facility and the Austintown facility, assisting in the printing of DSD pick sheets and pallet tags for customer orders. Verifying and updating item lot codes and expiration dates in Great Plains system. Entering and posting orders for the Gift Baskets in Great Plains. Monitor and correct negative inventory counts in Great Plains. Maintain proper pricing for all unit items in GP. Assist with the month end closing process and reports for monthly scorecards. Assist with warehouse functions when needed. Maintain OSHA manuals as needed and maintain a clean and organized working area.

PRIMARY RESPONSIBILITIES:


  • Maintain Chep pallet reporting on a daily basis.
  • Verify and update item lot codes and expiration dates in Great Plains (1900 Report)
  • Print pallet tags for customer orders
  • Maintain proper pricing on all unit items
  • Correct all negative quantities weekly for accurate month end reports
  • Assist with Month End Closing processing and reporting Monthly Scorecards for Logistics and Warehousing
  • Assist with Month End processing and reporting/setup & post gift basket invoice
  • Assist in printing DSD Pick Sheets
  • Help with warehouse functions as needed
  • Maintain OSHA manuals as needed
  • All other necessary duties as assigned by Supervisor



Requirements Necessary to Perform This Job Function: (Educational & Physical)

  • Minimum High School Diploma or equivalent required
  • Must have basic computer knowledge
  • Must be able to work extended periods of time at a computer station
  • Proficient in Microsoft Suite Software. Experience in Microsoft Dynamics Great Plains software a plus
  • Must be able to work in a fast paced environment and organize time accordingly
  • Must have reliable transportation
  • Maintain a clean and organized working area

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

This position requires sufficient physical ability to work in a typical office setting; driving a motor vehicle and occasionally working in the field.


FREQUENT: sitting, upward and downward flexion of neck; fine finger dexterity and light to moderate finger pressure to include extended periods of keyboard and mouse use, side-to-side turning of neck, walking, standing, bending and stooping, pushing/pulling, twisting at waist, moderate wrist torque to twist equipment knobs and dials.


OCCASIONAL: squatting, kneeling, reach above and at shoulder height, moderate grasp to manipulate reference books and manuals; lifting objects weighing 50 lbs. from below waist to above shoulders and transporting distances up to 50 feet.


VISION: Ability to see in the normal visual range with or without correction.


HEARING: Ability to hear in the normal audio range with or without correction.


This job description is not intended to contain a comprehensive list of the responsibilities that are required to successfully perform in this position. Other duties as assigned are part of every job description. The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions.

Lassonde Pappas & Co., Inc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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