The Intrepid Museum is currently seeking a Coordinator who is responsible for providing administrative support to multiple departments and reports to the Chief of Staff.
Responsibilities include but are not limited to:
โข Manage and maintain departmental filing system; ensure compliance with record retention protocols
โข Write thank-you letters and handle mailings
โข Coordinate business gifts
โข Handle department finances:
o Create purchase orders, code and track invoicing for multiple departments
o Manage department expenses
o Assist in developing department budgets
โข Coordinate work with external vendors
โข Coordinate scheduling of major interdepartmental meetings
โข Attend interdepartmental meetings, prepare and distribute reports as needed, follow up on the action items
โข Provide administrative support to the Chief of Staff
โข Other special projects as requested by the Chief of Staff
โข Perform other duties as required by management
Qualified candidates must have One to three years administrative experience or training, or equivalent combination of education and experience. Highly proficient in Word, Excel, PowerPoint and data entry. Excellent organizational skills, attention to detail and ability to multitask effectively. Ability to complete projects efficiently and meet deadlines. Ability to represent multiple departments in a highly professional manner and maintain confidentiality of sensitive data/material. Strong interpersonal and communication skills at all levels of an organization, from line workers to senior management level. Ability to be flexible, proactive and resourceful. Strong critical-thinking and problem-solving skills. Values collaboration
We offer a competitive salary, benefits and the opportunity to be a part of a very rewarding time in the Museumโs history!
Intrepid realizes that it is rare an applicant meets 100% of the qualifications for a given role. If much of this job description describes you, then we encouraged you to apply.
Intrepid Museum is an Equal Opportunity Employer committed to the goal of building a culturally diverse staff and strongly encourages applications from minority candidates.