Internship Milestone Systems Jobs (NOW HIRING)

Description

Bethany for Children & Families is looking for a Human Resources Coordinator - General. The Human Resources Coordinator - General is a non-management position that reports directly to the Director of Human Resources. Depending on the assigned area of responsibility, the Human Resources Coordinator works closely with the Director to maintain and update employment-related personnel records, support recruitment, onboarding, and employee training activities, and help ensure that agency administrative policies and procedures are applied consistently throughout the organization. 

Hourly Range of Pay: $26.44 - $28.84

What YOU get as the Human Resources Coordinator - General:

• Competitive Compensation,
• Twelve (12) days of vacation earned during the first year of employment with a tiered-system upon meeting year three,
• Eight (8) days of sick earned during the first year of employment with a tiered-system upon meeting year three,
• Eleven (11) paid holidays,
• Agency contributions of a 3% base with up to an additional 3% match calculated on bi-weekly earnings to a 403(b) Thrift Plan (retirement plan) starting the first of the month after the first 90 days of employment,
• Health insurance,
• Dental insurance,
• Vision insurance (100% employer-paid premiums),
• Group Life Insurance; Basic Life and Basic AD&D (100% employer-paid premiums),
• Options of employee-paid premiums for voluntary supplemental insurance offered, and
• An Educational Aid program.

The Human Resources Coordinator - General will:

a) Assist the Director of Human Resources and management staff with internal and external recruitment activities, as requested. Coordinate and monitor job postings throughout the entire recruitment process.

b) Coordinate all pre-employment and first-day onboarding activities with new employees, their direct supervisors, and members of the onboarding committee.

c) Complete initial and ongoing background check requirements for employees, board members, volunteers, subcontractors, interns, and other applicable individuals.

d) Ensure that current driver's license and vehicle insurance documentation is maintained in employee personnel files, as required.

e) Verify that all required professional licenses and certifications are current and properly maintained in personnel files.

f) Maintain accurate Form I-9 records for all employees and ensure compliance with all federal filing, retention, archiving, and disposal requirements.

g) Collaborate with supervisors to maintain current job descriptions and employee performance evaluation forms.

h) Work with the Director of Human Resources, the Human Resources Coordinator - Benefits, and external partners, as applicable, to coordinate training and distribute educational materials related to job requirements, employee benefits, and staff development for both management and non-management employees.

i) Attend Training Committee meetings to remain informed of agency-wide training requirements and upcoming training opportunities. Ensure training completion is documented in the agency's learning management system and/or personnel files. Assist with assigning training, responding to employee questions, and providing training documentation for audits and other compliance purposes.

j) Conduct periodic audits of both electronic and paper personnel files for employees, board members, volunteers, subcontractors, and interns. Follow up to obtain missing or updated documentation and verify that required policy acknowledgments and training records are complete.

k) Respond to employment verification requests in a timely manner.

l) Distribute updated labor law posters to all agency offices, which may require limited travel, and/or ensure current labor law information is available to staff through the agency's Human Resources Information System (HRIS).

m) Maintain electronic personnel records, organize archived files, and ensure appropriate documentation is recorded prior to the retention or disposal of records in accordance with agency policy.

n) Assist the Director of Human Resources in promoting consistent application of agency administrative policies, employment laws, and affirmative action practices across all offices and programs.

o) Prepare and submit the required monthly employee report and supporting documentation to DCFS.

p) Serve as the primary contact for internship requests and coordinate with supervisors to complete all required internship documentation.

q) Coordinate and distribute employee service anniversary awards as milestone years are reached.

 r) Assist the Director of Human Resources in responding to requests from external organizations for audit information, reports, and other employment-related data.

s) Maintain a thorough working knowledge of the agency's Human Resources Information System (HRIS) and other software applications relevant to assigned responsibilities.

t) Attend all required agency training and professional development activities, including training specific to the Human Resources Coordinator position.

u) Perform other duties as assigned in support of agency operations and the Human Resources Department, including requests from internal staff and external partners.

v) Serve as a backup to other Human Resources Coordinators to ensure continuity of departmental operations and services.

Requirements

The Human Resources Coordinator - General shall have:

1. An associate's degree from an accredited college or university in Human Resources, Business Administration, Management, or a related field, along with a minimum of two (2) years of general business or human resources experience. A combination of education and relevant experience may be considered.
2. Working knowledge of personal computers and software applications commonly used in Human Resources. Experience with a Human Capital Management (HCM) system, preferably Paylocity, and an employee benefits administration system, preferably Employee Navigator, is preferred but not required.
3. Proficiency in Microsoft Office applications, including Word and Excel, and the ability to operate standard office equipment such as printers, copiers, and scanners.
4. Ability to work effectively in a collaborative office environment that requires professionalism, confidentiality, sound judgment, attention to detail, and the accurate completion of assignments within established deadlines.
5. Strong attention to detail and a high degree of accuracy.
6. Demonstrated organizational, planning, and project management skills.
7. Excellent time management skills with the ability to prioritize responsibilities and effectively manage multiple tasks simultaneously.
8. Ability to meet all employment eligibility and regulatory requirements applicable to employees of Illinois Child Welfare Agencies, including successful completion of all required background screenings and registry clearances. These include, but are not limited to, the Sex Offender Registry, SACWIS, Illinois State Police and FBI criminal background checks, the Federal and Illinois Offices of Inspector General registries, the Iowa Child Abuse and Dependent Adult Abuse Registries, the Iowa Sex Offender Registry, Iowa Criminal History Records Check, and the Illinois Healthcare Worker Registry.
9. Ability to work independently while also collaborating effectively with supervisors, coworkers, and other agency personnel.
10. Strong verbal and written communication skills.
11. Ability to work cooperatively within the agency and support the policies, procedures, decisions, and organizational goals established by the Board of Directors and agency administration.
12. Demonstrated commitment to the agency's mission, vision, philosophy, values, and goals while serving as a positive representative of the organization.
13. Commitment to fostering an inclusive workplace through sensitivity, respect, and responsiveness to the diverse backgrounds, cultures, and experiences of employees, clients, and community members.

Ready to Make a Difference?

We can't wait to meet you! Apply today and become part of a team that's all about supporting each other, growing together, and making a positive impact in our community.

Equal Opportunity Employer

Bethany for Children & Families, as an Equal Opportunity Employer, is committed to providing equal employment opportunity for all persons regardless of race, color, gender, gender identification, marital status, sexual orientation, sexual preference, citizenship status, national origin, religion, age, disability, veteran status, or any other protected characteristic defined by law. We welcome applicants of all backgrounds and identities who share our commitment to keeping children safe, strengthening families, and building healthy communities.