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PURPOSE

The Summit County Land Bank ("SCLB") is seeking an experienced internal Project Manager ("PM") for an upcoming software development sprint with an outside software vendor, Tolemi ("Tolemi"). Under general direction of the Executive Director and the executive leadership team, the PM will work closely with, and for, the SCLB and its staff and will be responsible for ensuring successful completion of the project described below. While technical in nature, the role of the PM is primarily administrative. No coding or actual software development is expected, or required, of the PM. A strong understanding of information technology, software, software development, and project management is expected and required.

SUMMIT COUNTY LAND BANK

The SCLB (www.summitlandbank.org) is a nonprofit organization working to strengthen neighborhoods and communities throughout Summit County, Ohio. Often addressing abandoned, blighted, tax-delinquent, and underutilized properties, the SCLB manages a full suite of programs designed to support local community and economic development efforts and creative placemaking initiatives.

PROJECT TIMELINE & STAGES

Significant development has already taken place since the initial purchase of Tolemi software a few years ago. The purpose of this project is to complete the buildout of a fully integrated, fully functional, and highly automated workflow management platform. SCLB and Tolemi have agreed to a total project timeline of approximately twenty-six (26) weeks (the "Timeline"), which currently consists of six (6) defined stages:

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  1.1 Internal Discovery (Estimated May 2026)

Understanding SCLB systems, processes, and software solutions as they exist today and what "success" should look like. The SCLB PM interviews/facilitates discussion with leadership and frontline staff, documents current workflows and pain points, builds out additional workflows, and drafts initial priorities and success criteria.

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  1.2 External Discovery & Design (Estimated May - June 2026)

Tolemi, with support from SCLB, by and through the PM and the SCLB staff, turns internal understanding into a concrete Slate design. SCLB and Tolemi review the current build, run joint process-mapping workshops, define "to-be" workflows and automation opportunities, and capture everything in a Design Blueprint for sign-off.

• 2. Configuration & Automation (Estimated July 2026)

Build the agreed workflows, data structures, and automations in Slate. Tolemi configures workflows and automation, validating that they function correctly and iterating based on feedback from the SCLB PM and SCLB staff.

• 3. QA & User Acceptance Training (Estimated August 2026)

Verify that the configured system supports real SCLB work and is understandable to end users. SCLB staff walk through test scenarios in Slate, provide feedback on alignment and usability, and Tolemi refines the configuration until the PM grants UAT sign-off.

• 4. Data Migration (Estimated August - September 2026)

Bring clean historical data into Slate once documentation/translations are provided. Tolemi maps legacy fields to Slate, runs test migration, and then executes the final production migration.

• 5. Training & Go-Live (Estimated September - October 2026)

Equip staff to use Slate and transition away from legacy tools. Tolemi delivers role-based training and supports the cutover plan, while the SCLB PM drives attendance, reinforces that Slate is the system of record, and coordinates the formal go-live.

• 6. Post Go-Live Adoption Support (Estimated October - November 2026)

Support sustained adoption, refine the system based on real-world use, and transition to steady-state operations. Tolemi and the SCLB PM monitor usage, address priority issues, and build competency among permanent SCLB staff, with the contract PM role winding down as the internal team takes full ownership.

While the project timeline for this Scope of Work is approximately twenty-six (26) weeks, that timeline is subject to reasonable adjustments, for shorter or longer durations. The PM is expected to play a significant and primary role in stages 1.1, 1.2, 2, and 3. The PM may continue to play a role in Stages 4, 5, and 6, as needed and agreed to between SCLB and PM.

Once formally engaged, the SCLB and the PM will further define internal Project goals, work requirements, and deliverables.

HOURS OF WORK & ADDITIONAL TIME

The PM is expected to be on-site at least twenty (20) hours per week, which shall be dedicated exclusively to successful completion of the Project. This is not a full-time position and does not qualify for benefits. This is not a public position.