Order Entry & Accounting Specialist
Manufacturing company with office in the west suburbs of Chicago seeks an outstanding Order Entry & Accounting Specialist. Candidates with at least 5 years of professional office experience will be considered. Ideal candidate will have work experience demonstrating meticulous attention to detail and strong math and critical thinking skills, preferably in a manufacturing setting.
Position Summary
Under the direction of the Office Manager, the Order Entry & Accounting Specialist will be responsible for inventory data entry, inventory management, accounts receivable support and special projects as needed.
Responsibilities:
- Enter data about incoming steel master coils into inventory database
- Enter production tags into proprietary software system for billing purposes and to update inventory
- Check source documents for accuracy prior to entry; sort information to establish priorities
- Provide general support to office manager and accounting function
- Reconcile inventory receipts to supplier invoice to approve for payment
- Communicate with colleagues to resolve discrepancies between inventory receipt and purchase order
- Communicate with receiving to resolve inventory discrepancies
- Prepare supplier debit memos and submit to accounting
- Update inventory specifications and pricing when needed
- Track inventory receipts delivered to outside warehouses. Enter data into inventory database.
- Track and file all documents
Required Skills:
- Develop high level of proficiency with company’s proprietary software over time
- Proficiency with Microsoft Word, Excel and Outlook software
- High level of aptitude with basic math, logic and problem solving
- Rigorous approach to double checking work; superior attention to detail
- Able to establish priorities and meet deadlines across multiple projects while keeping supervisors appraised of progress on all fronts
- Excellent verbal and written communication skills
- High level of personal organization
Benefits package includes:
- Salary commensurate with experience
- Paid vacation and holidays
- Medical insurance with generous employer contribution
- 401(k) with company match
- Vision and dental reimbursement program, short-term disability and life insurance
How to Apply:
Please submit cover letter and resume. No phone calls please.
Company Description
We're a thriving steel service center with three locations across two states.