About the role
If you've led corporate conferences, user events, SKOs, or large trade show programs with 300-1,500 attendees and real AV/production stakes, this is for you.
If your experience is mostly weddings, social events, or internal office parties, this will likely not be a fit.
As a Senior Conference Producer at OkWhen, you own end-to-end delivery for our clients' conferences: planning, AV & streaming coordination, software platform usage, and on-site execution. You are the primary point of contact and the person our clients trust when the lights go up and the show starts.
What you'll own
Client & project ownership
- Serve as the primary liaison for a portfolio of corporate conference clients.
- Lead kickoff, define goals, scope, and success metrics, and keep everyone aligned from contract to debrief.
Pre-event planning & production
- Build and manage detailed project plans, timelines, and run-of-show for multi-day, multi-track conferences.
- Coordinate with client teams, internal AV / streaming teams, venues, and vendors to lock in room sets, gear, labor, and schedules.
- Translate program goals into AV/streaming and platform requirements (sessions, tracks, registration flows, event app, CEU rules, etc.).
Live event production (on-site & virtual)
- Lead on-site execution for select conferences (travel required), including rehearsals, show calling / stage management support, and crisis handling.
- Oversee live streaming operations (start/stop, basic troubleshooting, comms between venue and remote support teams).
- Ensure reg/badge, event app, and CEU tracking all work together cleanly during the show.
Sponsor & revenue support
- Coordinate sponsor deliverables (sessions, booths, signage, recordings) and ensure they're integrated into the event plan.
- Identify and recommend upsell opportunities that genuinely improve the attendee and client experience (additional rooms, streaming, content capture, etc.).
Post-event & continuous improvement
- Run post-event debriefs, reconcile budgets, and capture wins / lessons for the next year's event.
- Help refine internal playbooks and templates so every show gets easier and better.
Requirements
- 3-7+ years in corporate events / conferences / meetings (agency, in-house, or venue).
- You've led at least a few programs with 300+ attendees and 6-figure budgets.
- Hands-on experience with:
- Building conference timelines, ROS, and staffing plans
- Managing AV / production partners or in-house tech teams
- Working with event tech (Cvent, Ungerboeck, Social Tables, etc.)
- Proven ability to manage multiple events at once without dropping details.
- Strong financial awareness: you understand budgets, can read a cost sheet, and make smart tradeoffs to protect margin and experience.
- Excellent written and verbal communication; you're comfortable with executives, vendors, and front-line staff.
Nice to have
- Experience with hybrid events and live streaming workflows.
- Experience in SaaS / tech-enabled events or working alongside a software platform.
- Experience in AV companies, production houses, or large conference hotels / convention centers.
Not a fit if...
- Your events experience is primarily weddings or social events and you haven't run larger corporate conferences.
- You want a 9-to-5 with no evenings/weekends during show weeks.
- You prefer pure "online support" and don't want to travel on-site.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Training & Development
- Work From Home