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Intake Jobs in Maine (NOW HIRING)

MaineTouch LLC

Program Coordinator

Portland, ME · On-site

$21 - $25/hr

MaineTouch is seeking a highly organized and motivated Program Coordinator to support client intake, admissions, documentation management, and staffing coordination within our Downtown Portland ...

MaineTouch LLC

Program Coordinator

Portland, ME · On-site

$21 - $25/hr

MaineTouch is seeking a highly organized and motivated Program Coordinator to support client intake, admissions, documentation management, and staffing coordination within our Downtown Portland ...

MaineTouch LLC

Program Manager

Portland, ME · On-site

$21 - $25/hr

MaineTouch is seeking a highly organized and motivated Program Manager to oversee client intake, admissions, documentation management, and staffing coordination within our Downtown Portland office.

Unum Group

Legal Operations Specialist

Portland, ME · On-site

$40K - $75K/yr

Monitor and coordinate litigation case intake, including preparing and distributing case intake materials to attorneys and leadership. * Open, maintain, and close litigation and dispute files.

Unum UK

Legal Operations Specialist

Portland, ME · On-site

$40K - $75K/yr

Monitor and coordinate litigation case intake, including preparing and distributing case intake materials to attorneys and leadership. * Open, maintain, and close litigation and dispute files.

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Showing results 41-60

All JobsIntake JobsIntake Jobs in Maine

Intake information

See Maine salary details

$30K

$43K

$80.8K

How much do intake jobs pay per year?

As of Aug 8, 2026, the average yearly pay for intake in Maine is $42,985.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,300.00 and $41,600.00 per year, depending on experience, location, and employer.

What is the difference between Intake vs Case Manager?

AspectIntakeCase Manager
Required CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; often requires additional certifications or experience
Work EnvironmentInitial client contact, administrative tasks, data collectionOngoing client support, service planning, case coordination
Employer & Industry UsageHealthcare, social services, mental health agenciesHealthcare, social services, nonprofit organizations
Search & Comparison IntentUnderstanding initial client intake processManaging client cases and services

Intake specialists focus on the initial client contact and data collection, while case managers handle ongoing support and service coordination. Both roles are essential in social services and healthcare settings, but they differ in responsibilities and scope.

What is an intake specialist?

Intake specialists are professionals who serve as the first point of contact for clients or patients seeking services from an organization, such as a healthcare facility, law office, or social services agency. They gather essential information, assess needs, and determine eligibility for services. Intake specialists also help guide clients through the initial steps of the service process, ensuring accurate documentation and effective communication between clients and the organization.

What are some common challenges faced by professionals in an intake role, and how can they be managed effectively?

Professionals in an Intake role often encounter challenges such as handling high volumes of inquiries, accurately gathering detailed client information, and prioritizing cases based on urgency. Effective time management, strong communication skills, and attention to detail are crucial for success. Collaborating closely with other departments and using case management software can help streamline the intake process, minimize errors, and ensure a positive experience for clients and the organization.

What are the key skills and qualifications needed to thrive as an intake specialist?

To thrive as an Intake Specialist, you need strong organizational skills, attention to detail, and a background in customer service or social services, often supported by a relevant degree or work experience. Familiarity with case management software, electronic records systems, and data entry tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Specialists build rapport and accurately assess client needs. These skills are crucial for ensuring efficient client onboarding, accurate information gathering, and effective service coordination.
What are the most commonly searched types of Intake jobs in Maine? The most popular types of Intake jobs in Maine are:
What are popular job titles related to Intake jobs in Maine? For Intake jobs in Maine, the most frequently searched job titles are:
What job categories do people searching Intake jobs in Maine look for? The top searched job categories for Intake jobs in Maine are:
Intake jobs near you
Infographic showing various Intake job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $42,985 per year, or $20.7 per hour.

Program Coordinator

MaineTouch LLC

Portland, ME • On-site

$21 - $25/hr

Part-time

Re-posted 20 days ago

Job description

MaineTouch is seeking a highly organized and motivated Program Coordinator to support client intake, admissions, documentation management, and staffing coordination within our Downtown Portland office.

This is an office-based role that will begin part-time and is expected to grow into a full-time position as the agency expands. We provide structured training, hands-on guidance, and ongoing support to ensure success in this role.

If you are detail-oriented, dependable, and interested in growing within a healthcare setting, we encourage you to apply.

Schedule

Monday – Friday

9:00 AM – 2:00 PM

In-person position (Downtown Portland office)

This role is designed to transition into full-time employment as responsibilities and agency operations expand.

Compensation

$21.00 – $25.00 per hour, depending on experience and qualifications

  • Opportunities for professional growth and increased responsibility

  • Ongoing training and leadership development

  • Supportive and collaborative office environment

Position Overview

The Program Coordinator plays a key role in ensuring smooth client onboarding, organized recordkeeping, and strong coordination between office staff and caregivers.

You will support intake processes, track service documentation, assist with staffing assignments, and help maintain efficient and compliant administrative systems within our personal care agency program.

Key ResponsibilitiesClient Intake & Admissions

  • Manage incoming referrals and intake calls

  • Gather required client documentation

  • Coordinate assessments and service start dates

  • Ensure all admission paperwork is completed prior to services beginning

  • Track service plans and required updates

  • Maintain accurate and organized client records

Documentation & Administrative Support

  • Ensure records are complete, organized, and audit-ready

  • Track supervision and onboarding timelines for new hires

  • Monitor required documentation and reporting processes

  • Maintain confidentiality and secure handling of information

Staffing & Office Coordination

  • Collaborate with scheduling staff to support appropriate client-to-caregiver matching

  • Monitor staffing coverage and assist with resolving service gaps

  • Support onboarding coordination for new employees

  • Help improve internal workflow systems and administrative efficiency

Who We Are Looking For

We are looking for someone who wants to grow within a healthcare organization and take ownership of their work.

The ideal candidate has experience in healthcare or a background in healthcare administration, social services, or home care. However, we are also open to candidates who are motivated to learn and grow within the industry.

We are seeking someone who:

  • Has experience in healthcare, home care, medical offices, or related fields - or is eager to learn

  • Is interested in developing leadership skills over time

  • Is organized, dependable, and professional

  • Communicates clearly and confidently

  • Is comfortable managing documentation and deadlines

  • Wants to be part of a growing team

This is an opportunity to build a long-term career within our personal care agency program with strong growth potential.

Qualifications

  • 21+ years of age

  • Administrative, intake, healthcare, or supervisory experience preferred

  • Strong computer and documentation skills

  • Ability to manage multiple priorities

How to Apply

Apply today to begin the hiring process. Qualified applicants will be contacted promptly.

Apply online at:

https://mainetouch.applicantpro.com/jobs/

Apply