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Intake Manager Jobs in Tulsa, OK (NOW HIRING)

Family & Children's Services

Intake Scheduler

Tulsa, OK · On-site

$15.50 - $21/hr

Manage daily intake schedules across assigned sites, clinicians, and service types. * Add, adjust, and remove appointments, placeholders, and calendar blocks based on operational needs. * Assign ...

Family & Children's Services

Intake Scheduler

Tulsa, OK · On-site

$15.50 - $21/hr

Manage daily intake schedules across assigned sites, clinicians, and service types. * Add, adjust, and remove appointments, placeholders, and calendar blocks based on operational needs. * Assign ...

System One

Tax Manager

Tulsa, OK · On-site

$85K - $120K/yr

Manage the full tax workflow from intake to filing and delivery * Ensure accuracy, compliance, and timely completion of all returns * Supervise, train, and review work of 2 tax preparers * Identify ...

Excell Private Care Services

Case Manager

Tulsa, OK

$18.25 - $23.50/hr

Establish intake, screening, and referral procedures for information requests about community ... Use risk-management mechanisms to address high-risk situations and special needs of consumers.

Excell Private Care Services

Case Manager

Tulsa, OK · On-site

$18.25 - $23.50/hr

Establish intake, screening, and referral procedures for information requests about community ... Use risk-management mechanisms to address high-risk situations and special needs of consumers.

System One

Tax Manager

Tulsa, OK · On-site

$85K - $120K/yr

Manage the full tax workflow from intake to filing and delivery * Ensure accuracy, compliance, and timely completion of all returns * Supervise, train, and review work of two (2) tax preparers

System One

Tax Manager

Tulsa, OK · On-site

$85K - $120K/yr

Manage the full tax workflow from intake to filing and delivery * Ensure accuracy, compliance, and timely completion of all returns * Supervise, train, and review work of two (2) tax preparers

System One

Tax Manager

Tulsa, OK · On-site

$85K - $120K/yr

Manage the full tax workflow from intake to filing and delivery * Ensure accuracy, compliance, and timely completion of all returns * Supervise, train, and review work of two (2) tax preparers

System One

Tax Manager

Tulsa, OK · On-site

$85K - $120K/yr

Manage the full tax workflow from intake to filing and delivery * Ensure accuracy, compliance, and timely completion of all returns * Supervise, train, and review work of two (2) tax preparers

System One

Tax Manager

Tulsa, OK · On-site

$85K - $120K/yr

Manage the full tax workflow from intake to filing and delivery * Ensure accuracy, compliance, and timely completion of all returns * Supervise, train, and review work of two (2) tax preparers

Sherwood Companies

IT Helpdesk Manager

Tulsa, OK · On-site

The Helpdesk Manager will ensure the team understands that IT exists to enable the business, keep ... Own and administer the IT change control process, including intake, risk and impact review ...

System One

Tax Manager

Tulsa, OK · On-site

$85K - $120K/yr

Manage the full tax workflow from intake to filing and delivery * Ensure accuracy, compliance, and timely completion of all returns * Supervise, train, and review work of two (2) tax preparers

System One

Tax Manager

Tulsa, OK · On-site

$85K - $120K/yr

Manage the full tax workflow from intake to filing and delivery * Ensure accuracy, compliance, and timely completion of all returns * Supervise, train, and review work of two (2) tax preparers

System One

Tax Manager

Tulsa, OK · On-site

$85K - $120K/yr

Manage the full tax workflow from intake to filing and delivery * Ensure accuracy, compliance, and timely completion of all returns * Supervise, train, and review work of two (2) tax preparers

Sherwood Companies

IT Helpdesk Manager

Tulsa, OK · On-site

The Helpdesk Manager will ensure the team understands that IT exists to enable the business, keep ... Own and administer the IT change control process, including intake, risk and impact review ...

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Intake Manager information

See Tulsa, OK salary details

$30.5K

$57.5K

$94.1K

How much do intake manager jobs pay per year?

As of Aug 25, 2026, the average yearly pay for intake manager in Tulsa, OK is $57,501.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,900.00 and $67,900.00 per year, depending on experience, location, and employer.

What is an intake manager?

Intake Managers are professionals responsible for overseeing the initial assessment and processing of clients, cases, or applications within an organization. They coordinate the intake process to ensure that information is accurately gathered, requirements are met, and clients are directed to the appropriate services or departments. Intake Managers often work in healthcare, legal, social services, or customer service settings and play a critical role in ensuring a smooth entry experience for new clients or cases.

What does an intake manager do?

The job duties of an intake manager involve working to assist patients or clients in accessing the services that they need. In this career, you may do an initial evaluation to assess the needs of each patient, collect documentation, and facilitate referrals if necessary. Your responsibilities could also involve insurance verification or the collection of other administrative information. This position is common in the medical field in hospitals and clinics. You may also find employment in mental health facilities, crisis centers, and nursing homes.

What skills and qualifications are needed to be an intake manager?

To thrive as an Intake Manager, you need strong organizational skills, experience with case management, and typically a background in social services, healthcare, or law, often with a relevant degree. Familiarity with client management systems, intake software, and data entry tools is usually required. Excellent interpersonal skills, attention to detail, and problem-solving abilities help Intake Managers effectively assess client needs and coordinate services. These skills ensure efficient, accurate intake processes that support client satisfaction and organizational effectiveness.

What challenges do intake managers face when balancing high volumes of incoming cases with quality standards?

Intake Managers often encounter the challenge of managing large volumes of new cases or clients while ensuring that each intake is processed accurately and efficiently. Balancing speed with thoroughness is crucial, as errors or omissions during intake can impact downstream workflows and client satisfaction. Successful Intake Managers employ strong organizational skills, leverage technology to streamline data collection, and work closely with their teams to distribute workloads effectively. Open communication with other departments also helps address bottlenecks and maintain quality standards.

What is the difference between Intake Manager vs Case Coordinator?

AspectIntake ManagerCase Coordinator
CredentialsOften requires a bachelor's degree in social work, healthcare, or related fieldTypically requires a high school diploma or associate degree, with some roles preferring social services training
Work EnvironmentHealthcare facilities, social service agencies, or clinicsCommunity organizations, healthcare settings, or social service agencies
Primary ResponsibilitiesOverseeing client intake processes, managing initial assessments, coordinating servicesSupporting clients through case management, scheduling, and follow-up

While both roles involve client interaction and service coordination, Intake Managers focus on overseeing the intake process and initial assessments, often in healthcare or social service settings. Case Coordinators typically handle ongoing case management and client support. The roles complement each other but differ in scope and responsibilities.

More about Intake Manager jobs

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Cities near Tulsa, OK with the most Intake Manager job openings:

Intake Manager jobs near you
Infographic showing various Intake Manager job openings in Tulsa, OK as of August 2026, with employment types broken down into 84% Full Time, 15% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $57,501 per year, or $27.6 per hour.

Intake Scheduler

Family & Children's Services

Tulsa, OK • On-site

$15.50 - $21/hr

Full-time

PTO

Re-posted 5 days ago

Job description

JOB SUMMARY:
The Intake Scheduler is responsible for coordinating daily intake schedules, staff assignments, and calendar management to ensure efficient intake operations. This role utilizes queue management tools and scheduling systems to support real-time client flow, assign clients to available staff, maintain accurate calendars, manage scheduling placeholders, and adjust for daily staffing changes. The Intake Scheduler functions as the central coordinator of the intake schedule, ensuring staff availability is accurately reflected and that both scheduled and walk-in clients are routed appropriately in alignment with queue protocols, staffing levels, and management direction.
POSITION SPECIFIC DUTIES & RESPONSIBILITIES:
Daily Scheduling and Calendar Coordination
  • Manage daily intake schedules across assigned sites, clinicians, and service types.
  • Add, adjust, and remove appointments, placeholders, and calendar blocks based on operational needs.
  • Assign clients to available staff in alignment with scheduling guidelines, queue visibility, and management direction.
  • Maintain accurate staff calendars, including:
    • Availability
    • Absences
    • Lunch coverage
    • Telehealth vs. in-office status
    • Same-day capacity changes
  • Adjust schedules throughout the day to account for walk-ins, no-shows, urgent needs, staff absences, over-capacity situations, and workflow disruptions.

Intake Queue Management
  • Utilize queue management tools to monitor client status and staff availability in real time.
  • Update queue stages to ensure efficient progression from check-in through intake completion.
  • Monitor queue alerts, pending assignments, and wait times to prevent delays and bottlenecks.
  • Apply established assignment logic (e.g., least-utilized, next-available routing).
  • Escalate queue issues, staffing constraints, extended wait times, or assignment barriers to the Intake Manager.

Staff Assignment Coordination
  • Coordinate real-time client assignments based on staff capacity, availability, and workflow needs.
  • Reassign clients as needed due to PTO, breaks, call-outs, extended sessions, or other disruptions.
  • Maintain a balanced and functional schedule throughout the day.
  • Support implementation of coverage plans, including affiliate, float, and shared staff resources.

Communication and Operational Support
  • Collaborate closely with the Intake Manager, Front Desk, and Intake staff regarding schedule changes and client flow.
  • Provide real-time updates on staffing changes and queue conditions requiring adjustment.
  • Support coordination of scheduled and walk-in clients to align with operational priorities.
  • Communicate internal updates regarding wait times, assignments, and next steps as needed.

Schedule Maintenance and Accuracy
  • Run and upload daily scheduling reports into the queue management system, ensuring timely updates.
  • Audit scheduling reports for accuracy and data integrity.
  • Track scheduling issues, over-capacity events, reassignment needs, and workflow barriers.
  • Maintain accurate records of staff availability and intake scheduling activity.
  • Identify recurring scheduling issues and report trends to the Intake Manager.

Customer Service and Access Support
    • Promote timely access to services by maintaining an organized and responsive schedule.
    • Reduce delays through proactive schedule management and reassignment.
    • Support a calm and efficient intake environment by ensuring scheduling facilitates client flow.
    • Demonstrate professionalism, urgency, and flexibility when interacting with staff and clients in a high-volume setting.

QUALIFICATIONS
EDUCATION:
Must be a high school graduate or have HS equivalent
EXPERIENCE:
  • 1+ years of administrative experience Microsoft office software required.
  • One year experience in medical office or healthcare with direct patient care/interaction in past 3 years preferred.

PERFORMANCE COMPETENCIES:
  • Communication
  • Decision Making
  • Engagement
  • Initiative and Accountability
  • Interpersonal
  • Learning
  • Organizational Alignment
  • Quality of Work

KNOWLEDGE/SKILLS/ABILITIES:
  • Strong organizational and multitasking skills
  • Ability to manage frequent schedule changes in real time
  • Strong attention to detail and accuracy
  • Ability to use queue management tools, EHR/scheduling platforms Excel, and shared tracking tools
  • Ability to communicate clearly with multiple departments in a fast-paced setting
  • Strong problem-solving skills and ability to escalate appropriately
  • Ability to remain calm and organized in high-volume, rapidly changing situations

CERTIFICATIONS/LICENSES:
Must possess a valid Driver License and satisfactory driving record to use agency and/or personal automobile to travel to locations other than primary office.
SAFETY SENSITIVE JOB CLASSIFICATION
This job is classified as a "safety-sensitive" position as defined by the Oklahoma Medical Marijuana and Patient Protection Act. Due to the "safety-sensitive" classification, an employee in this position would be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process or the consequences of testing positive for marijuana per the Family & Children's Services Drug Free Workplace Policy, including possible revocation of a job offer or dismissal from employment.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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