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Intake Coordinator Jobs in Springfield, VA (NOW HIRING)

AARP

Intake Specialist

Washington, DC · On-site

$29.81/hr

The Intake Specialist performs a broad range of administrative support for one or more attorneys. Performs intake for potential clients and supports attorneys with client communications and ...

AARP

Intake Specialist

Washington, DC · On-site

$20 - $27/hr

The Intake Specialist performs a broad range of administrative support for one or more attorneys. Performs intake for potential clients and supports attorneys with client communications and ...

Censeo Consulting Group

Project Coordinator

Washington, DC · On-site

$50K - $72K/yr

This role will focus on managing intake, coordinating website updates, supporting customer-facing services, and driving operational improvements across multiple workstreams. This position plays a ...

CGI

Data Intake Operator

Fairfax, VA · On-site

$18.25 - $24.50/hr

Data Intake Operator CGI is seeking Data Intake Operator II to support critical data processing and operational activities within a fast paced production environment. This role is responsible for ...

UHS

Intake Registered Nurse

Washington, DC · On-site

$37.60 - $56.40/hr

The RN - intake serves as the initial contact with referral sources and potential patients, coordinates the referral and intake process, facilitates the admission process and maintains communication ...

UHS

Intake Registered Nurse

Washington, DC

The RN - intake serves as the initial contact with referral sources and potential patients, coordinates the referral and intake process, facilitates the admission process and maintains communication ...

UHS

Intake Registered Nurse

Washington, DC

The RN - intake serves as the initial contact with referral sources and potential patients, coordinates the referral and intake process, facilitates the admission process and maintains communication ...

UHS

Intake Registered Nurse

Washington, DC · On-site

$37.60 - $56.40/hr

The RN - intake serves as the initial contact with referral sources and potential patients, coordinates the referral and intake process, facilitates the admission process and maintains communication ...

Dentons

NBI Manager

Washington, DC · Remote

$120K - $150K/yr

Manages large intake processes for lateral hires and specialty groups, and coordinates the creation of client and matter numbers. * Identifies matters that require escalation to a senior Finance team ...

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All JobsIntake JobsIntake Coordinator JobsIntake Coordinator Jobs in Springfield, VA

Intake Coordinator information

See Springfield, VA salary details

$12

$22

$33

How much do intake coordinator jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for intake coordinator in Springfield, VA is $22.18, according to ZipRecruiter salary data. Most workers in this role earn between $18.08 and $24.62 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the start of a client’s engagement. A case manager oversees ongoing client needs, coordinates services, and monitors progress throughout the case, requiring strong organizational and communication skills.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Springfield, VA as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 2% Temporary, and 3% Contract. Highlights an 80% Physical, 2% Hybrid, and 18% Remote job distribution, with an average salary of $46,127 per year, or $22.2 per hour.

Office Coordinator - Scheduling

Skills on the Hill LLC

Washington, DC • On-site

$19 - $21/hr

Full-time

Posted 20 days ago

Job description

Description

Who We Are

Skills on the Hill is a pediatric occupational, physical, and speech therapy practice. Every day, families trust us with their children, and the experience they have starts the moment they walk through our door. Our front desk isn't "just the front desk" - it's the face of the practice, the calm in a busy waiting room, and the engine that keeps therapists supported and families coming back.

We're looking for one stellar person to join our administrative team. Please read this posting in full before applying.


What This Role Actually Looks Like

This is a hands-on, fast-moving role that blends warm customer service with real ownership of the office space. On any given day you might:

  • Schedule, reschedule, and manage the calendar to keep therapists' days full and families on track
  • Greet and check in families, answer phones, and field questions with patience and warmth - especially when a child or parent is anxious
  • Run credit cards, post payments, send receipts, and keep client records accurate
  • Open and/or close the office, restock treatment rooms, and keep shared spaces clean, organized, and safe
  • Handle light cleaning and sanitizing, vacuuming, and the very occasional grocery or supply run
  • Flag and follow through on maintenance issues from start to finish
  • Assisting our initial intake coordinator with initial benefit verifications and sending out financial agreement contracts to new patients

If the idea of wiping down a treatment room, folding laundry, or running out for supplies feels beneath you, this is not the right fit - and that's okay. The people who thrive here take genuine pride in a well-run, welcoming space and don't wait to be asked.


Who We're Looking For

We are looking for someone who is, above all else:

  • Reliable. Families schedule their children's therapy around our hours. Attendance and dependability are not negotiable - when you're scheduled, you're here.
  • Committed. We invest in our people and we're looking for someone who wants to grow with us, not pass through.
  • A strong work ethic. You take initiative, you finish what you start, and you treat the office like it's your own.
  • Warm and professional. You can de-escalate a stressed parent, keep a confidence, and stay composed when it's busy.
  • Organized. You can juggle phones, check-ins, payments, and a dozen small tasks without dropping the ball.

Please note: this position requires commitment to a consistent, set weekly schedule. We are not able to accommodate frequent schedule changes, so please apply only if the posted hours work for you long-term.

Requirements

Requirements
  • High school diploma or equivalent required; associate's or bachelor's in healthcare administration, business, or a related field preferred
  • Experience in a medical/healthcare office, front desk, or customer-service role preferred
  • Basic proficiency with office software (Microsoft Office, scheduling systems)
  • Familiarity with medical billing is a plus
  • Willingness to perform cleaning and light maintenance tasks as a regular part of the job
Physical Requirements
  • Extended periods sitting and working at a computer
  • Ability to move freely around the office to restock, clean, and support therapists
  • Ability to sit or stand for extended periods
  • Capacity to handle office equipment and supplies
  • Ability to lift and carry items up to 25 pounds
  • Dexterity to handle administrative tools and equipment
  • Ability to perform repetitive tasks and movements


PLEASE COMPLETE ALL SCREENING QUESTIONS, THIS SHOWS US YOU ARE SERIOUSLY INTERESTED IN THE POSITION. IF YOU DO NOT ANSWER THE QUESTIONS, YOUR APPLICATION WILL NOT BE CONSIDERED.  


IN ADDITION, LOOKING AT OUR WEB SITE TO UNDERSTAND THE KIND OF WORK WE DO WILL STRENGTHEN YOUR APPLICATION/INTERVIEW

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