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Intake Coordinator Jobs in Santa Rosa, CA (NOW HIRING)

COMPASSUS

Hospice Intake LVN

Santa Rosa, CA

$30.50 - $39/hr

... Summary An Intake assessment Nurse LVN is a LVN with home health experience whose primary ... Communicates with Clinical Manager and Service Coordinator to assure coordination of services.

FC Compassus LLC

Hospice Intake LVN

Santa Rosa, CA · On-site

$30.50 - $39/hr

... coordination of services. • Keeps Pharmacy Department informed of upcoming referrals and faxes ... for intake team members and update Director of Nursing. • Makes recommendations related to ...

Archway Recovery Services Inc

Care Coordinator

Napa, CA · On-site

$26 - $32/hr

The role encompasses individual counseling, group facilitation, intake and discharge procedures, and interdisciplinary care coordination. This position ensures all services are delivered in alignment ...

New

ARCHWAY RECOVERY SERVICES INC

Care Coordinator

Napa, CA · On-site

$25 - $33.75/hr

The role encompasses individual counseling, group facilitation, intake and discharge procedures, and interdisciplinary care coordination. This position ensures all services are delivered in alignment ...

New

Archway Recovery Services

Care Coordinator

Napa, CA · On-site

$21.75 - $29.50/hr

The role encompasses individual counseling, group facilitation, intake and discharge procedures, and interdisciplinary care coordination. This position ensures all services are delivered in alignment ...

Archway Recovery Services Inc

Care Coordinator

Napa, CA · On-site

$26 - $32/hr

The role encompasses individual counseling, group facilitation, intake and discharge procedures, and interdisciplinary care coordination. This position ensures all services are delivered in alignment ...

New

IVX Health

Front Desk Coordinator

Santa Rosa, CA

$17.75 - $23/hr

FT Front Desk Coordinator | North Bay Area Market Location(s): Santa Rosa Infusion Center ... Strong understanding of insurance verification, billing basics, and the patient intake process

The GEO Group

EM Site Coordinator

Santa Rosa, CA · On-site

$24.50/hr

The Site Coordinator completes the initial intake process with participants, including the preparation of all paperwork and data entry into required systems. * Conducts program orientation meetings ...

The GEO Group

EM Site Coordinator

Santa Rosa, CA · On-site

$24.50/hr

The Site Coordinator completes the initial intake process with participants, including the preparation of all paperwork and data entry into required systems. * Conducts program orientation meetings ...

Wow Smiles

Scheduling Coordinator

Santa Rosa, CA · On-site

$21/hr

Scheduling Coordinator: You are responsible for scheduling of appointments, collection of payments ... Intake and scheduling of new patients * Participating in minimum of 2 marketing events per quarter

WOW! Smiles

Scheduling Coordinator

Santa Rosa, CA · On-site

$21/hr

Scheduling Coordinator: You are responsible for scheduling of appointments, collection of payments ... Intake and scheduling of new patients * Participating in minimum of 2 marketing events per quarter

Wow Smiles

Scheduling Coordinator

Santa Rosa, CA · On-site

$21/hr

Scheduling Coordinator: You are responsible for scheduling of appointments, collection of payments ... Intake and scheduling of new patients * Participating in minimum of 2 marketing events per quarter

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Intake Coordinator information

See Santa Rosa, CA salary details

$12

$23

$34

How much do intake coordinator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for intake coordinator in Santa Rosa, CA is $23.21, according to ZipRecruiter salary data. Most workers in this role earn between $18.94 and $25.77 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the beginning of a client’s interaction. A case manager oversees ongoing client needs, develops care plans, and coordinates services throughout the case, requiring strong organizational and communication skills. Both roles may require knowledge of case management software and relevant certifications.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.
More about Intake Coordinator jobs
What are the most commonly searched types of Intake jobs in Santa Rosa, CA? The most popular types of Intake jobs in Santa Rosa, CA are:
What job categories do people searching Intake Coordinator jobs in Santa Rosa, CA look for? The top searched job categories for Intake Coordinator jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Intake Coordinator jobs? Cities near Santa Rosa, CA with the most Intake Coordinator job openings:
Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution, with an average salary of $48,282 per year, or $23.2 per hour.

RN Intake Coordinator (Home Health)

Adventist Health

Lower Lake, CA • On-site, Remote

$36.91 - $50.62/hr

Full-time

Re-posted 6 days ago

Adventist Health rating

7.7

Company rating: 7.7 out of 10

Based on 243 frontline employees who took The Breakroom Quiz

161st of 887 rated healthcare providers

Job description


$7,500 Sign-On Incentive for eligible rehires and external hires that meet required qualifications and conditions for payment
Our home health and hospice agencies are located throughout California, Hawaii, Oregon and Washington. They serve the entire community and offer personalized in-home care, and many have been recipients of Home Care Elite awards.
So whether you're looking for the buzz of a large city, the tranquility of nearby mountain bike trails or something in between, we encourage you to explore our organization.
Job Summary:
Coordinates incoming office referrals and verifies insurance coverage. Coordinates incoming calls from patients, family, physicians, and disciplines. Ensures that all personnel are informed of patient's hospitalization and follow-up with patients admitted to other hospitals. Coordinates small program(s) with limited budget/impact. Applies substantial knowledge and experience to perform a wide range of advanced activities and/or determines how to use resources to meet schedules and goals; serves as working supervisor for team or work group.
Job Requirements:
Education and Work Experience:
  • High School Education/GED or equivalent: Required
  • Associate's/Technical Degree or equivalent combination of education/related experience: Preferred
  • Three years' relevant healthcare experience: Preferred

Licenses/Certifications:
  • Registered Nurse (RN) or Licensed Vocational Nurse (LVN) licensure in state of practice: Preferred

Essential Functions:
  • Handles and coordinates incoming calls related to patients, physicians, referrals and agency services regarding physician orders, patient questions, and patient referrals.
  • Facilitates telephone communications between, and demonstrates effective communication skills, with nursing, therapy, aide, social services, physicians, etc. regarding changes in patient/staff schedule, test results, etc.
  • Assists with staffing/scheduling activities, soliciting input from managers.
  • Provides follow-up for hospitalized patients, ensuring subsequent agency referral.
  • Performs other job-related duties as assigned.

Organizational Requirements:
Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.
Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

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